[NCSG-PC] Fwd: Operating Procedures for allocation of travel slots at NCSG

[farzaneh badii]

Hi Ayden

At thanks I had this guideline from Terri :

*ADDITIONS*: All additional traveler requests MUST BE SUBMITTED 60 days
prior to the meeting. The deadline date is *" " *. Requests past the 60-day
deadline will be handled on a case by case basis by ICANN. All additional
travelers added after the 90-day deadline are subject to availability and
may NOT be placed in the same hotel as their funded traveler groups.



*REPLACEMENTS*: TBD’s or drop replacements must be final 30 days prior to
the meeting. The deadline date is "..". Replacement Requests past 30 days
will be evaluated on a case by case basis by ICANN. Failure to replace
TBD’s 30 days prior to the meeting will be considered a “Drop.”
Replacements will be billed for the original request dates even with if
travel dates are reduced for the replacement.


I agree that transferring is not easy but previously, there was little
attempt to do anything about it. So these operating procedures can help fix
that.




Farzaneh

On Sun, Jun 17, 2018 at 6:12 AM, Ayden Férdeline <icann at ferdeline.com>
wrote:

> Thanks Farzi, I've made some suggested edits too.
>
> The proposed Travel Support Guidelines (currently out for public comment)
> note that "barring emergencies" (which are not defined) replacement
> supported travellers will only be possible if 60 days or more notice is
> given to ICANN org. I note this because of #6 of the procedure - just
> something to be aware of, I suppose. It might not always be so easy to
> re-allocate a travel slot to another community member.
>
> —Ayden
>
>
> ‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
> On 17 June 2018 4:44 AM, Rafik Dammak <rafik.dammak at gmail.com> wrote:
>
> Hi Farzaneh,
>
> I added few edits but I think it is quite exhaustive procedures.
>
> Best,
>
> Rafik
>
> Le dim. 17 juin 2018 à 10:57, farzaneh badii <farzaneh.badii at gmail.com> a
> écrit :
>
>> Please comment.
>>
>>
>> Farzaneh
>>
>> ---------- Forwarded message ----------
>> From: farzaneh badii <farzaneh.badii at gmail.com>
>> Date: Sat, Jun 16, 2018 at 9:56 PM
>> Subject: Operating Procedures for allocation of travel slots at NCSG
>> To: NCSG List <NCSG-DISCUSS at listserv.syr.edu>
>>
>>
>> Dear all please find attached a draft of operating procedures for the
>> allocation of travel slots. I will share this with NCSG EC and PC as well
>> for comments.
>>
>> You can comment on this document until 8th July, we will then discuss it
>> at NCSG EC finalize it and send you the final version. If changes are made
>> by EC after 8th July, we will inform you about it and give some time for
>> comments and then approve at EC level.
>>
>> https://docs.google.com/document/d/1sSJWajPGAIz9_
>> mwNFiS7YlUg5CYtKdN5HejtaVojXo0/edit?usp=sharing
>>
>>
>> Best
>> Farzaneh
>>
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>> NCSG-PC mailing list
>> NCSG-PC at lists.ncsg.is
>> https://lists.ncsg.is/mailman/listinfo/ncsg-pc
>>
>
>
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