[NCSG-PC] Fwd: Operating Procedures for allocation of travel slots at NCSG

[Stephanie Perrin]

Since Arsene is not able to come either, is there a replacement action 
pending for his slot as well?

Stephanie

On 2018-06-17 08:25, farzaneh badii wrote:
> Hi Ayden
>
> At thanks I had this guideline from Terri :
>
> *ADDITIONS*: All additional traveler requests MUST BE SUBMITTED 60 
> days prior to the meeting. The deadline date is*" " *. Requests past 
> the 60-day deadline will be handled on a case by case basis by ICANN. 
> All additional travelers added after the 90-day deadline are subject 
> to availability and may NOT be placed in the same hotel as their 
> funded traveler groups.
>
> *REPLACEMENTS*: TBD’s or drop replacements must be final 30 days prior 
> to the meeting. The deadline date is "..". Replacement Requests past 
> 30 days will be evaluated on a case by case basis by ICANN. Failure to 
> replace TBD’s 30 days prior to the meeting will be considered a 
> “Drop.” Replacements will be billed for the original request dates 
> even with iftraveldates are reduced for the replacement.
>
>
> I agree that transferring is not easy but previously, there was little 
> attempt to do anything about it. So these operating procedures can 
> help fix that.
>
>
>
> Farzaneh
>
> On Sun, Jun 17, 2018 at 6:12 AM, Ayden Férdeline <icann at ferdeline.com 
> <mailto:icann at ferdeline.com>> wrote:
>
>     Thanks Farzi, I've made some suggested edits too.
>
>     The proposed Travel Support Guidelines (currently out for public
>     comment) note that "barring emergencies" (which are not defined)
>     replacement supported travellers will only be possible if 60 days
>     or more notice is given to ICANN org. I note this because of #6 of
>     the procedure - just something to be aware of, I suppose. It might
>     not always be so easy to re-allocate a travel slot to another
>     community member.
>
>     —Ayden
>
>
>     ‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
>     On 17 June 2018 4:44 AM, Rafik Dammak <rafik.dammak at gmail.com
>     <mailto:rafik.dammak at gmail.com>> wrote:
>
>>     Hi Farzaneh,
>>
>>     I added few edits but I think it is quite exhaustive procedures.
>>
>>     Best,
>>
>>     Rafik
>>
>>     Le dim. 17 juin 2018 à 10:57, farzaneh badii
>>     <farzaneh.badii at gmail.com <mailto:farzaneh.badii at gmail.com>> a
>>     écrit :
>>
>>         Please comment.
>>
>>
>>         Farzaneh
>>
>>         ---------- Forwarded message ----------
>>         From: *farzaneh badii* <farzaneh.badii at gmail.com
>>         <mailto:farzaneh.badii at gmail.com>>
>>         Date: Sat, Jun 16, 2018 at 9:56 PM
>>         Subject: Operating Procedures for allocation of travel slots
>>         at NCSG
>>         To: NCSG List <NCSG-DISCUSS at listserv.syr.edu
>>         <mailto:NCSG-DISCUSS at listserv.syr.edu>>
>>
>>
>>         Dear all please find attached a draft of operating procedures
>>         for the allocation of travel slots. I will share this with
>>         NCSG EC and PC as well for comments.
>>
>>         You can comment on this document until 8th July, we will then
>>         discuss it at NCSG EC finalize it and send you the final
>>         version. If changes are made by EC after 8th July, we will
>>         inform you about it and give some time for comments and then
>>         approve at EC level.
>>
>>         https://docs.google.com/document/d/1sSJWajPGAIz9_mwNFiS7YlUg5CYtKdN5HejtaVojXo0/edit?usp=sharing
>>         <https://docs.google.com/document/d/1sSJWajPGAIz9_mwNFiS7YlUg5CYtKdN5HejtaVojXo0/edit?usp=sharing>
>>
>>
>>         Best
>>         Farzaneh
>>
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>>
>
>
>
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