[NCSG-FC] Action items/notes

Fri Jul 6 00:50:17 EEST 2018

Thanks Thato et al, for following up on the discussions.

However, my take initially was that the use of NCUC is for this year
fund-holding account only, within which time formal incorporation may have
been concluded.

But going with the outcome of our meeting and further underlining input,
this may take up to 2020 or more, depending on level of fast-tracking
measure we may taken or decided due to intricacies of board of trustee
management.

Another option worthy of note is that since its obvious incorporation of
new entity in US will take a long time while to come, probably because of
trustee issues, it may become expedite to consider having NPOC in the
Chair/Treasurer whereas NCUC retains the account-holding, to ensure and
encourage more transparency in our process and inclusivity. This, if
concluded may commence at the following year in NCSG/Leadership calendar
and probably incorporate that in the operating procedure.

This will assuage the issues or claims of any further marginalisation, in
moving forward.

I really do not have issues where the money/fund is kept as long as FC has
relative access when required and they approving to MoU kind of to give
financial statements/reports when required, but our structure also has to
change as aforesaid.

The truth now is that the current leadership may understand themselves, but
not same all the time, depending on who takes over after the current
stakeholder leadership.
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On Thu, Jul 5, 2018 at 9:53 PM farzaneh badii <farzaneh.badii at gmail.com>
wrote:

> Thato
>
> We need to discuss the pros and cons of having NCSG incorporated as
> opposed to using the available ncuc bank account. We can explore options
> but the first question we should ask is whether we should actually
> incorporate NCSG.
>
> 1. Incorporation needs a new management that is involved with the
> governance of the board.
>
> 2. Incorporation needs legal advice, beyond what ICANN legal can tell you
>
> 3. Incorporation of a new entity with new management might not be
> appealing to the funders. Using tried and tested channels can be better.
>
> What are the pros of incorporation? What can you achieve by incorporation
> that you cannot achieve by using the same bank account but allocating and
> distributing the funds based on FC operating procedures  which will include
> various ways of FC oversight of the funds.
>
> On Thu, Jul 5, 2018 at 4:35 PM Thato Mfikwe <thatomfikwe at gmail.com> wrote:
>
>> Hi all,
>>
>> In response to Farzaneh's input, I just wanted to make sure we are clear
>> on the way forward regarding the bank account, namely:
>> - Agreeing with Farzaneh that funds will be sent to the NCUC account but
>> also noting that the FC will explore ways to establish an account in the
>> interim which might be finalised late 2019 or early 2020, thereafter the
>> funds may be allocated to the new account once NCSG incorporation process
>> has been completed, no timeline has been set yet because ICANN legal still
>> needs to be engaged on the subject matter of incorporation and opening a
>> bank account, thanks.
>>
>> Thato Mfikwe.
>>
>> On Thu, Jul 5, 2018 at 10:25 PM, farzaneh badii <farzaneh.badii at gmail.com
>> > wrote:
>>
>>> Thank you.
>>>
>>> If possible please add under NCSG bank account 2019: Finance committee
>>> also discussed  instead of incorporating NCSG, use the current bank account
>>> that has been operational for a long time. Hence the funds in  2019 can be
>>> sent to the same bank account, but the distribution of funds will be
>>> decided in accordance to Finance Committee operating procedures which have
>>> to be approved by NCSG EC.
>>>
>>> Thanks
>>>
>>>
>>> Farzaneh
>>>
>>>
>>> On Thu, Jul 5, 2018 at 1:47 PM Maryam Bakoshi <maryam.bakoshi at icann.org>
>>> wrote:
>>>
>>>> Dear All,
>>>>
>>>> Please find below action items/notes from the NCSG Finance Committee
>>>> meeting held today 05 July 2018 at 13:00 UTC.
>>>>
>>>> Attendance: Farzaneh Badii, Joan Kerr, Thato Mfikwe, Remmy Nweke,
>>>> Renata Aquino Ribeiro
>>>>
>>>> Action items/notes:
>>>>
>>>> Chair for FC and treasurer appointed - Thato Mfikwe
>>>>
>>>>
>>>> FC Operating procedure for distribution of funds - Remmy agreed to
>>>> start a google doc
>>>>
>>>>
>>>> NCSG Bank account 2019 - decision to be made
>>>>
>>>>  - Incorporating takes a long time and might not be a great idea
>>>> because of all the legalities involved.
>>>>
>>>>
>>>> FC to talk to ICANN budget - meeting to be arranged in the near future
>>>>
>>>>
>>>> NCUC and NPOC to send operating procedures for travel support to Remmy
>>>> as a staring point
>>>>
>>>>
>>>> Farzaneh to send NCSG Operating  procedures for travel to Remmy
>>>>
>>>>
>>>> Remmy proposed a broad Finance committee meeting around every ICANN
>>>> meeting to keep the community abreast
>>>>
>>>>
>>>> Thato, suggested that a lot of communication should be in the mailing
>>>> list
>>>>
>>>>
>>>> Agenda to be prepared before every meeting
>>>>
>>>> —
>>>> Many thanks,
>>>>
>>>>
>>>> *Maryam Bakoshi* | SO/AC Collaboration Services Sr. Coordinator
>>>> *ICANN* | Internet Corporation for Assigned Names and Numbers
>>>> *S*: Maryam.bakoshi.icann | *T*: ‭+44 7846 471777‬
>>>> _______________________________________________
>>>> NCSG-FC mailing list
>>>> NCSG-FC at lists.ncsg.is
>>>> https://lists.ncsg.is/mailman/listinfo/ncsg-fc
>>>>
>>>
>>> _______________________________________________
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>>>
>>>
>> _______________________________________________
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>>
> --
> Farzaneh
> _______________________________________________
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>
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