[NCSG-EC] Follow-up from ICANN85 / Preparation for ICANN85

[Rafik Dammak]

hi all,

I am sending this as follow-up from ICANN85 and the last wrap-up session ,
also based on feedback and comments for improvements, so I am suggesting
those:


   - To keep Tuesday meetings as-is for now as it is the traditional
   constituency day. 1 session for NCSG to set the tone/plan, the 2nd PC
   sessions (we keep the 1st session on saturday) , constituencies session
   and 2 open slots for meeting with ICANN org teams, guests or topic oriented
   like the civil society session we had. The 2 last open slots give
   flexibility and can be repurposed based on needs for whatever topics we
   want to discuss in depth internally or with the community.
   - To keep having joint meetings with other groups: CPH and CSG will be
   our regular session in each ICANN meeting. Meeting with SSAC/GAC/ALAC will
   be on every other meeting, based on availability and most important on
   topics. They are all asking for topics for discussion as a prerequisite
   when sending requests for the join meetings.
   - For thematic sessions we had e.g. HRIA, we will reduce to 2 or 1 to
   avoid clashes with other meetings e.g DNS abuse meeting and repetition.
   Slot on Tuesday can be used for the same purpose. In terms of process,
   there was a request to open that to other NCSG members who want to propose
   topics.
   - Wrap-up session will be at a different time than the scheduled wrap-up
   slot to avoid clash with GNSO council meeting.
   - About engagement/outreach, in particular with fellows/nextgen
   organizing presentations from them as other groups do , so possibly in
   Tuesday slots.


What we have to do:
- We need to decide what will be the main theme/topics for the ICANN
meeting in the coming days. That will help us to focus, prepare talking
points and interactions. So please share your input
- As I sent previously by email, we should prepare position papers prior to
the ICANN meeting so we can communicate our positions earlier
- we need to decide the topics and agenda for the meeting with SSAC/ALAC
and in particular GAC. we need to decide on that asap before I send
requests. Next ICANN meeting is a shorter one and unlikely to get a session
with all. For SSAC, we already have a topic about educating them on HRIA. I
started already reaching out but need proposed topics asap.
- Guests and ICANN teams, we can start identifying those who we want to
discuss with about particular issues.
- for thematic sessions, we will have an open call for proposals for
session topics for NCSG membership and make clear that means people will
not just propose but do prep work for those sessions.

@Andrea Glandon <andrea.glandon at icann.org>  please create google doc to
consolidate doc for those points above.

Last point is about scheduling an ICANN85 readout in coming weeks. if there
is any preferred date and format.

Let me know your thoughts.

Best,

Rafik
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