[NCSG-EC] Evaluation of individual applicants

Tue Feb 19 18:56:53 EET 2019

Dear all,

Friendly reminder re the evaluation of applications :)

Have a nice day,

On Fri, Feb 8, 2019 at 4:21 PM Raphaël Beauregard-Lacroix <
rbeauregardlacroix at gmail.com> wrote:

> Ok thanks for the clarification :)
>
> On Fri, Feb 8, 2019 at 4:20 PM farzaneh badii <farzaneh.badii at gmail.com>
> wrote:
>
>> Hi Rapahel,
>>
>>  We have not had a case where constituencies run their own approval
>> process to accept a member that has already been approved at NCSG level.
>> They usually just inform their EC that these are the new members and
>> announce on the mailing list. However, the NPOC and NCUC ECs have the right
>> to do so (for example it is already in NCUC bylaws).
>>
>> My impression is that, if a constituency does not accept a member, then
>> the member will remain an unaffiliated NCSG member. The provision is to
>> preserve constituencies independence and allow for NCSG to be independent
>> too. And again my interpretation is that NCSG EC officers should act
>> independent of their constituencies, i.e. advance the interest of NCSG at
>> the GNSO level and represent NCSG in their constituencies if they are
>> affiliated with any, (while of course at the same time carry out their
>> duties and report to their constituencies).
>>
>>
>> Farzaneh
>>
>>
>> On Fri, Feb 8, 2019 at 3:59 PM Raphaël Beauregard-Lacroix <
>> rbeauregardlacroix at gmail.com> wrote:
>>
>>> Thanks Farzaneh.
>>>
>>> I have done the individuals already and will do the orgs this weekend.
>>>
>>> Good to know re the procedure.
>>>
>>> I was not aware re NCUC/NPOC's own procedure. How does that reflect on
>>> what we need to do once we all (the EC) agree that an applicant should
>>> become a member?
>>>
>>> Have a nice day,
>>>
>>> On Fri, Feb 8, 2019 at 3:34 PM farzaneh badii <farzaneh.badii at gmail.com>
>>> wrote:
>>>
>>>> Hi Everyone,
>>>>
>>>> Thanks Raphael for this. the NCSG Organization applicants have also
>>>> been fixed.
>>>> Please login and let us know how it is working for you.
>>>>
>>>> Just wanted to draw your attention to the lightweight procedure we
>>>> drafted for approval of member (it's in Q and A format) the most important
>>>> part is:
>>>>
>>>>
>>>>    - When the Executive Committee approves your application, you will
>>>>    receive a welcome email, and you will be subscribed to our main mailing
>>>>    list, and will be a member of NCSG. After your NCSG membership has been
>>>>    approved, those constituencies you indicated you want to join, if any, will
>>>>    be notified. Constituencies have their own processes for accepting your
>>>>    application after your NCSG membership application has been approved.
>>>>    - If the Executive Committee does not find you eligible for
>>>>    membership, you will be sent an email with the reason explaining why your
>>>>    application has been unsuccessful. Your personal information, other than
>>>>    your name (or/ and organization name, if applicable) and the reason for
>>>>    rejection, will be deleted from our database. The EC will also keep a
>>>>    record of its communication with you which might have the email address you
>>>>    provided in your application.
>>>>    - If the Executive Committee cannot verify your non-commercial
>>>>    interest in DNS policy or if the website you have pointed us to does not
>>>>    resolve , or for other reasons that the Executive Committee deems
>>>>    appropriate based on the charter and these guidelines and your application,
>>>>    you will be sent an email requesting clarification before a formal decision
>>>>    is made. If we did not receive any response within one month of our
>>>>    inquiry, your application will be withdrawn, but you will be welcome to
>>>>    re-apply for membership again in the future. In such circumstances, the
>>>>    Executive Committee will delete your personal data from our membership
>>>>    database other than your name (and organization name, if applicable) and
>>>>    the reason for rejection. The EC will also keep a record of its
>>>>    communication with you which might have the email address you provided in
>>>>    your application.
>>>>
>>>>
>>>>
>>>> Here is the link:
>>>> https://community.icann.org/display/gnsononcomstake/Operating+Procedures#OperatingProcedures-390467708
>>>> Farzaneh
>>>>
>>>>
>>>> On Tue, Feb 5, 2019 at 4:48 PM Raphaël Beauregard-Lacroix via NCSG-EC <
>>>> ncsg-ec at lists.ncsg.is> wrote:
>>>>
>>>>> Dear all,
>>>>>
>>>>> It is now possible to proceed with the evaluation of individual
>>>>> applicants from the front end members.ncsg.is
>>>>>
>>>>> UI-wise, it is still as clunky, but it does work on my side.
>>>>>
>>>>> You will notice a lot of "test" stuff in the prompts - just erase it
>>>>> and replace it with your comments.
>>>>>
>>>>> There is still a bug with organisational applicants. it is in the
>>>>> process of being solved. However at this point anything that will make the
>>>>> pile of unprocessed applications, even if only for individuals, is a good
>>>>> idea.
>>>>>
>>>>> In terms of process, I suggest that we lower the pile by focusing
>>>>> first on those upon which we all agree (on way or another) For the yeses,
>>>>> Stephanie can give the final greenlight and I can proceed with the status
>>>>> change in the backend, along with mailing list registration, etc.
>>>>>
>>>>> For the other ones, we can discuss how we want to go about.
>>>>>
>>>>> Upon recommendation of Farzaneh, it is probably better to keep list
>>>>> and on-call exchanges about potential members to a minimum and keep such
>>>>> things in the back-end; I do believe mailing list and calls are public.
>>>>>
>>>>> Have a nice day,
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> NCSG-EC mailing list
>>>>> NCSG-EC at lists.ncsg.is
>>>>> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>>>>>
>>>>
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