Proposed NCSG Statement of the Non-Commercial Stakeholders Group to the Proposed Dates for ICANN Public Meetings 2024-2028 and Revised Dates in 2022 Draft Report

[Joan katambi]

Thanks Caleb.

Regards
Joan

On Sat, Feb 8, 2020 at 1:10 AM Rafik Dammak <rafik.dammak at gmail.com> wrote:

> thanks Caleb for the input, we will try to include those comments to the
> draft.
>
> Best.
>
> Rafik
>
> Le ven. 7 févr. 2020 à 13:58, Caleb Olumuyiwa Ogundele <
> muyiwacaleb at gmail.com> a écrit :
>
>> Hello Joan, Muriel and Rafik,
>>
>> Tried to access the document but having troubles with the Google doc app
>> on my phone so will post directly here on behalf of some NPOC members who
>> have raised some valid concerns.
>>
>> However, see this as a contribution from NPOC members to this comment.
>> Please find below some observations from our members.
>>
>> Some of the the dates do not put into consideration some religious
>> concerns. Such concerns such as Ramadan, sukkot/Shmini Atzeret /Dawil for
>> other years.
>> Further observations are stated below :
>>
>> The main observations are that in moving the AGM Meeting from Late
>> October/Early November in an effort to put several weeks distance between
>> the IETF and the ICANN Meetings, they have created conflicts with Jewish
>> Religious Holidays where there had been none and also conflicts with DIWALI
>> and other holidays.  This time, late October/early November is usually a
>> good time free of conflicts and moving it up the middle of October runs
>> into many conflicts. While it would be desirable not to have the ICANN
>> meetings so close to the IETF ones, moving ICANN meeting dates up appear to
>> disregard important holidays and religious days. In any event, IETF meeting
>> attendees tend to travel immediately from the ICANN meeting to the IETF
>> Meeting as they have done in the past.
>>
>> 2) the March Meetings in 2024 and 2026 these are in conflict with the
>> celebration of Ramadan. ICANN Org needs to understand and note this conflict
>>
>> 3) There is a special call for attention to the Public Comments and
>> statements ICANN has made in the Multistakeholder Model Plan where they
>> acknowledge the difficulty in getting new people to join and engage within
>> ICANN and to increase the diversity of participants.  The Multistakeholder
>> Model Work Plan takes note of a concern about whether ICANN has developed
>> pathways to enable effective participation. One of the more practical ways
>> for ICANN to facilitate participation is for ICANN Org, to be more aware of
>> and to avoid clashing with important holidays and religious days observed
>> by volunteers who work countless hours to improve ICANN’s multistakeholder
>> advisory work. By avoiding these dates as much as possible it is showing
>> all volunteers that ICANN ORG understands their concerns and does its best
>> to avoid conflicts.
>>
>>
>> Some of their *recommendations* include the following :
>>
>> For September 2022, we suggest that these meeting dates be moved a full
>> two or three weeks later, at the end of October when the AGM has
>> traditionally occurred in order to avoid clashing with a Jewish Holiday.
>>
>> For October 2024, it is unclear why we are having the AGM during these
>> dates when they conflict both with a Jewish Holiday and with the EURO IX
>> forum. Moving these by one week would be considered ideal. Having the
>> meeting start on a Sunday instead of Saturday would be best as the Jewish
>> Holidays end the evening of Friday, October 25.
>>
>> For March 2025, ICANN Org needs to consider that this meeting conflicts
>> with Ramadan, which lasts the entire month of March if these dates are to
>> be retained as is. Passover is Friday, April 11 and Good Friday is April 18
>>
>> For March 2026, ICANN Org needs to consider that this meeting conflicts
>> with Ramadan which is from February 18-March 19 and moving it is tricky
>> because of the upcoming Passover and Easter celebrations, which are
>> Passover (March 31)/Easter periods (Good Friday is April 1). As an added
>> wrinkle, IETF is from March 14-20.
>>
>> For October 2027, this meeting falls during the Jewish Holiday of
>> Sukkot/Shemini Atzeret (Eighth Day of Solemn Assembly/Simchat Torah) which
>> could be avoided by moving it two weeks earlier making it back-to-back with
>> the IETF meeting.
>>
>>
>>
>> Caleb Ogundele
>>
>> ________________
>>
>> Sent with thumbs from a small screen mobile device.
>>
>> Pelase exsuce typos adn errosr.
>>
>> On Thu, Feb 6, 2020, 5:01 PM Rafik Dammak <rafik.dammak at gmail.com> wrote:
>>
>>> Thanks Joan for the draft.
>>> @all please review the comment. it is quite short and it is about
>>> sharing any concerns about the ICANN meeting suggested dates.
>>>
>>> Best,
>>>
>>> Rafik
>>>
>>> Le ven. 7 févr. 2020 à 00:43, Joan katambi <joanhopek at gmail.com> a
>>> écrit :
>>>
>>>> Dear NCSG,
>>>>
>>>> Murie and I worked on a proposed NCSG input to the Proposed Dates for
>>>> ICANN Public Meetings 2024-2028 and Revised Dates in 2022 Draft Report  and
>>>> we would like to submit it for your review.
>>>>
>>>> comments and suggestions are well come till 8th February 2020.
>>>>
>>>> We created this google doc to be used during the drafting:
>>>>
>>>> https://docs.google.com/document/d/1KGOp3xTZy89XwLy8vtljJzy4_zmE4z9fVMtwl5awaeI/edit?folder=0AMJI0CB4QegiUk9PVA
>>>>
>>>> Regards
>>>> Katambi Joan
>>>>
>>>
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