[NCSG-PC] ICANN83 | Prague | Supported Travelers Database Due | Monday, 10 February 2025
farzaneh badii
farzaneh.badii at gmail.com
Mon Jan 27 02:49:59 EET 2025
oh sorry I already confirmed with Andrea.
Farzaneh
On Sun, Jan 26, 2025 at 7:46 PM Rafik Dammak <rafik.dammak at gmail.com> wrote:
>
> Thanks all for your confirmation.
> @farzaneh badii <farzaneh.badii at gmail.com> @Akinremi Peter Taiwo
> <compsoftnet at gmail.com> can you please confirm ?
>
> Best,
>
> Rafik
>
> Le jeu. 23 janv. 2025 à 22:52, 陳曼茹 Manju Chen <manju at nii.org.tw> a écrit :
>
>> Hi,
>>
>> I intend to be there.
>>
>> Best,
>> Manju
>>
>> On Wed, Jan 22, 2025 at 10:03 PM Bruna Martins dos Santos <
>> bruna.mrtns at gmail.com> wrote:
>>
>>> Also count me in !
>>>
>>>
>>> On Wed, Jan 22, 2025 at 2:01 PM Tomslin Samme-Nlar <
>>> mesumbeslin at gmail.com> wrote:
>>>
>>>> I am going
>>>>
>>>> Warmly,
>>>> Tomslin
>>>>
>>>> On Wed, 22 Jan 2025, 10:02 Rafik Dammak, <rafik.dammak at gmail.com>
>>>> wrote:
>>>>
>>>>> Dear councillors,
>>>>>
>>>>>
>>>>> We need to confirm who from travel supported councillors will be able
>>>>> attend ICANN meeting in Prague. Please respond within the next 7 days.
>>>>>
>>>>>
>>>>> Best,
>>>>>
>>>>> Rafik
>>>>>
>>>>> ---------- Forwarded message ---------
>>>>> Dear all,
>>>>>
>>>>> In order to service your travel needs for ICANN83 Prague in a timely
>>>>> fashion, please submit your meeting database to gnso-secs at icann.org by
>>>>> *Monday, 10 February 2025. *It is important all funded travel air
>>>>> booking is completed by due date given in ICANN Travel emails. There seems
>>>>> to be some struggle in this area, if you could please make sure all names
>>>>> put forward understand the deadlines.
>>>>>
>>>>> Please share with all funded travelers, the travel support guidelines
>>>>> wiki space: https://community.icann.org/x/lgvxAg and highlight the
>>>>> communications responsibilities section:
>>>>>
>>>>> ICANN Travel Support attempts to reach a supported traveler four times
>>>>> before deeming the supported traveler unresponsive:
>>>>>
>>>>> 1. ICANN Travel Support sends “welcome email.”
>>>>> 2. If there is no response after seven business days, ICANN Travel
>>>>> Support sends a second email, copying ICANN support staff.
>>>>> 3. If there is no response five business days after the second
>>>>> email, ICANN Travel Support sends a third email, copying ICANN support
>>>>> staff and the community group chair.
>>>>> 4. If there is no response five business days after the third
>>>>> email, ICANN Travel Support sends a fourth email, copying ICANN support
>>>>> staff and the community group chair.
>>>>>
>>>>> If there is no response three days after the fourth attempt to reach
>>>>> the supported traveler, the community group may substitute another traveler.
>>>>>
>>>>>
>>>>>
>>>>> A timely response would be appreciated in view of visa issues and the
>>>>> OFAC review. The deadline for submissions is critical to allow for
>>>>> confirmed reservation numbers as required for visa and travel arrangements.
>>>>>
>>>>> *TRAVEL BOOKING PROCESS*
>>>>>
>>>>>
>>>>>
>>>>> In order for Funded Travelers to start booking travel, they MUST
>>>>> complete Steps 1, 2, and 3.
>>>>>
>>>>>
>>>>>
>>>>> *WHO*
>>>>>
>>>>> *WHAT*
>>>>>
>>>>> 1
>>>>>
>>>>> Funded Traveler
>>>>>
>>>>> Register for meeting using the Funded Traveler Registration Link
>>>>> provided by ICANN Travel Support
>>>>>
>>>>> 2
>>>>>
>>>>> Funded Traveler
>>>>>
>>>>> Approved for Trade Regulations Review
>>>>>
>>>>> 3
>>>>>
>>>>> Funded Traveler
>>>>>
>>>>> Receive Travel Funding Confirmation Email from ICANN Travel Support
>>>>>
>>>>> 4
>>>>>
>>>>> *Funded Traveler*
>>>>>
>>>>> *Book Air Travel for meeting*
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> *Approved dates of Arrival and Departure*
>>>>>
>>>>> *ARRIVAL DATE*
>>>>>
>>>>> *DEPARTURE DATE*
>>>>>
>>>>> *Sunday, 08 June *
>>>>>
>>>>> *Friday, 13 June*
>>>>>
>>>>>
>>>>>
>>>>> For air, this must be booked using either via our online booking
>>>>> platform (Concur) or official travel agency (FCM). ICANN org does not allow
>>>>> self-booking.
>>>>>
>>>>>
>>>>>
>>>>> Please note that when requesting travel support, in the interest of
>>>>> fairness and in light of budget restrictions we would like you to take the
>>>>> following into consideration:
>>>>>
>>>>>
>>>>>
>>>>> 1. Respond timely to ICANN Travel regarding your
>>>>> upcoming travel and book by deadline given in email.
>>>>>
>>>>> 2. If you require a visa to enter the country, please
>>>>> make sure to acquire your visa immediately. Follow link here
>>>>> <https://community.icann.org/x/fSfxAg> for assistance.
>>>>>
>>>>> 3. Friday, 25 April 2025* (45 days before travel)* is
>>>>> the last day to submit additions/replacements.
>>>>>
>>>>> 4. Requests past the deadline will be handled on a
>>>>> case-by-case basis by ICANN. All additional travelers added after the
>>>>> 90-day deadline are subject to availability, may NOT be placed in the same
>>>>> hotel as their funded traveler groups, and may not be able to attend due to
>>>>> visa issues.
>>>>>
>>>>> 5. If possible, please book direct travel
>>>>> requests. Detours and multi-stop trips are unfortunately not guaranteed.
>>>>>
>>>>> 6. If travelers want to extend their stay this must be
>>>>> done at their own expense and should contact the hotel directly once the
>>>>> ICANN hotel confirmation has be sent to them.
>>>>>
>>>>> 7. *Privately Booked Reservations*: ICANN will not
>>>>> refund or take over accommodations directly booked by the funded traveler.
>>>>> If a replacement has an existing hotel reservation, they will need to
>>>>> cancel their reservation and ICANN will not be able to take over their
>>>>> reservation.
>>>>>
>>>>>
>>>>>
>>>>> Reminder:
>>>>>
>>>>> - GNSO supported traveler with a designated hotel accommodation
>>>>> funding, a hotel room is automatically secured for you, please *DO
>>>>> NOT* book your own hotel as it is un-reimbursable.
>>>>> - All personal data provided to ICANN org in for purposes of
>>>>> providing travel support for participants related to ICANN events will be
>>>>> processed in accordance with the ICANN Privacy Policy [icann.org]
>>>>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>>>>> Should you have any questions or concerns about this Privacy Policy and our
>>>>> privacy practices, you may contact us at privacy at icann.org.
>>>>> - As a reminder, for the AGM meeting only, incoming Councilors get
>>>>> funding, as well as the then-incumbent Councilors.
>>>>>
>>>>>
>>>>>
>>>>> Many thanks for your cooperation!
>>>>>
>>>>> Thank you.
>>>>>
>>>>>
>>>>>
>>>>> Kind regards,
>>>>>
>>>>>
>>>>>
>>>>> Terri
>>>>>
>>>>> Policy Team Supporting the GNSO
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> NCSG-PC mailing list
>>>>> NCSG-PC at lists.ncsg.is
>>>>> https://lists.ncsg.is/mailman/listinfo/ncsg-pc
>>>>>
>>>> _______________________________________________
>>>> NCSG-PC mailing list
>>>> NCSG-PC at lists.ncsg.is
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>>>>
>>>
>>>
>>> --
>>>
>>> *Bruna Martins dos Santos *
>>>
>>> German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander
>>> von Humboldt Foundation <https://www.humboldt-foundation.de/>
>>> MAG Member 2022, 2023 and 2024
>>>
>>> Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
>>> Co-Coordinator | Internet Governance Caucus <https://igcaucus.org/>
>>>
>>> Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
>>> bruna.martinsantos
>>> Email: bruna.mrtns at gmail.com
>>> _______________________________________________
>>> NCSG-PC mailing list
>>> NCSG-PC at lists.ncsg.is
>>> https://lists.ncsg.is/mailman/listinfo/ncsg-pc
>>>
>>
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