[NCSG-PC] ICANN83 | Prague | Supported Travelers Database Due | Monday, 10 February 2025
Rafik Dammak
rafik.dammak at gmail.com
Mon Jan 27 02:46:46 EET 2025
Thanks all for your confirmation.
@farzaneh badii <farzaneh.badii at gmail.com> @Akinremi Peter Taiwo
<compsoftnet at gmail.com> can you please confirm ?
Best,
Rafik
Le jeu. 23 janv. 2025 à 22:52, 陳曼茹 Manju Chen <manju at nii.org.tw> a écrit :
> Hi,
>
> I intend to be there.
>
> Best,
> Manju
>
> On Wed, Jan 22, 2025 at 10:03 PM Bruna Martins dos Santos <
> bruna.mrtns at gmail.com> wrote:
>
>> Also count me in !
>>
>>
>> On Wed, Jan 22, 2025 at 2:01 PM Tomslin Samme-Nlar <mesumbeslin at gmail.com>
>> wrote:
>>
>>> I am going
>>>
>>> Warmly,
>>> Tomslin
>>>
>>> On Wed, 22 Jan 2025, 10:02 Rafik Dammak, <rafik.dammak at gmail.com> wrote:
>>>
>>>> Dear councillors,
>>>>
>>>>
>>>> We need to confirm who from travel supported councillors will be able
>>>> attend ICANN meeting in Prague. Please respond within the next 7 days.
>>>>
>>>>
>>>> Best,
>>>>
>>>> Rafik
>>>>
>>>> ---------- Forwarded message ---------
>>>> Dear all,
>>>>
>>>> In order to service your travel needs for ICANN83 Prague in a timely
>>>> fashion, please submit your meeting database to gnso-secs at icann.org by *Monday,
>>>> 10 February 2025. *It is important all funded travel air booking is
>>>> completed by due date given in ICANN Travel emails. There seems to be some
>>>> struggle in this area, if you could please make sure all names put forward
>>>> understand the deadlines.
>>>>
>>>> Please share with all funded travelers, the travel support guidelines
>>>> wiki space: https://community.icann.org/x/lgvxAg and highlight the
>>>> communications responsibilities section:
>>>>
>>>> ICANN Travel Support attempts to reach a supported traveler four times
>>>> before deeming the supported traveler unresponsive:
>>>>
>>>> 1. ICANN Travel Support sends “welcome email.”
>>>> 2. If there is no response after seven business days, ICANN Travel
>>>> Support sends a second email, copying ICANN support staff.
>>>> 3. If there is no response five business days after the second
>>>> email, ICANN Travel Support sends a third email, copying ICANN support
>>>> staff and the community group chair.
>>>> 4. If there is no response five business days after the third
>>>> email, ICANN Travel Support sends a fourth email, copying ICANN support
>>>> staff and the community group chair.
>>>>
>>>> If there is no response three days after the fourth attempt to reach
>>>> the supported traveler, the community group may substitute another traveler.
>>>>
>>>>
>>>>
>>>> A timely response would be appreciated in view of visa issues and the
>>>> OFAC review. The deadline for submissions is critical to allow for
>>>> confirmed reservation numbers as required for visa and travel arrangements.
>>>>
>>>> *TRAVEL BOOKING PROCESS*
>>>>
>>>>
>>>>
>>>> In order for Funded Travelers to start booking travel, they MUST
>>>> complete Steps 1, 2, and 3.
>>>>
>>>>
>>>>
>>>> *WHO*
>>>>
>>>> *WHAT*
>>>>
>>>> 1
>>>>
>>>> Funded Traveler
>>>>
>>>> Register for meeting using the Funded Traveler Registration Link
>>>> provided by ICANN Travel Support
>>>>
>>>> 2
>>>>
>>>> Funded Traveler
>>>>
>>>> Approved for Trade Regulations Review
>>>>
>>>> 3
>>>>
>>>> Funded Traveler
>>>>
>>>> Receive Travel Funding Confirmation Email from ICANN Travel Support
>>>>
>>>> 4
>>>>
>>>> *Funded Traveler*
>>>>
>>>> *Book Air Travel for meeting*
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> *Approved dates of Arrival and Departure*
>>>>
>>>> *ARRIVAL DATE*
>>>>
>>>> *DEPARTURE DATE*
>>>>
>>>> *Sunday, 08 June *
>>>>
>>>> *Friday, 13 June*
>>>>
>>>>
>>>>
>>>> For air, this must be booked using either via our online booking
>>>> platform (Concur) or official travel agency (FCM). ICANN org does not allow
>>>> self-booking.
>>>>
>>>>
>>>>
>>>> Please note that when requesting travel support, in the interest of
>>>> fairness and in light of budget restrictions we would like you to take the
>>>> following into consideration:
>>>>
>>>>
>>>>
>>>> 1. Respond timely to ICANN Travel regarding your
>>>> upcoming travel and book by deadline given in email.
>>>>
>>>> 2. If you require a visa to enter the country, please
>>>> make sure to acquire your visa immediately. Follow link here
>>>> <https://community.icann.org/x/fSfxAg> for assistance.
>>>>
>>>> 3. Friday, 25 April 2025* (45 days before travel)* is
>>>> the last day to submit additions/replacements.
>>>>
>>>> 4. Requests past the deadline will be handled on a
>>>> case-by-case basis by ICANN. All additional travelers added after the
>>>> 90-day deadline are subject to availability, may NOT be placed in the same
>>>> hotel as their funded traveler groups, and may not be able to attend due to
>>>> visa issues.
>>>>
>>>> 5. If possible, please book direct travel
>>>> requests. Detours and multi-stop trips are unfortunately not guaranteed.
>>>>
>>>> 6. If travelers want to extend their stay this must be
>>>> done at their own expense and should contact the hotel directly once the
>>>> ICANN hotel confirmation has be sent to them.
>>>>
>>>> 7. *Privately Booked Reservations*: ICANN will not
>>>> refund or take over accommodations directly booked by the funded traveler.
>>>> If a replacement has an existing hotel reservation, they will need to
>>>> cancel their reservation and ICANN will not be able to take over their
>>>> reservation.
>>>>
>>>>
>>>>
>>>> Reminder:
>>>>
>>>> - GNSO supported traveler with a designated hotel accommodation
>>>> funding, a hotel room is automatically secured for you, please *DO
>>>> NOT* book your own hotel as it is un-reimbursable.
>>>> - All personal data provided to ICANN org in for purposes of
>>>> providing travel support for participants related to ICANN events will be
>>>> processed in accordance with the ICANN Privacy Policy [icann.org]
>>>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>>>> Should you have any questions or concerns about this Privacy Policy and our
>>>> privacy practices, you may contact us at privacy at icann.org.
>>>> - As a reminder, for the AGM meeting only, incoming Councilors get
>>>> funding, as well as the then-incumbent Councilors.
>>>>
>>>>
>>>>
>>>> Many thanks for your cooperation!
>>>>
>>>> Thank you.
>>>>
>>>>
>>>>
>>>> Kind regards,
>>>>
>>>>
>>>>
>>>> Terri
>>>>
>>>> Policy Team Supporting the GNSO
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
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>>>>
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>>
>>
>> --
>>
>> *Bruna Martins dos Santos *
>>
>> German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander
>> von Humboldt Foundation <https://www.humboldt-foundation.de/>
>> MAG Member 2022, 2023 and 2024
>>
>> Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
>> Co-Coordinator | Internet Governance Caucus <https://igcaucus.org/>
>>
>> Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
>> bruna.martinsantos
>> Email: bruna.mrtns at gmail.com
>> _______________________________________________
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>>
>
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