[NCSG-PC] ICANN83 | Prague | Supported Travelers Database Due | Monday, 10 February 2025

Thu Jan 23 15:52:02 EET 2025

Hi,

I intend to be there.

Best,
Manju

On Wed, Jan 22, 2025 at 10:03 PM Bruna Martins dos Santos <
bruna.mrtns at gmail.com> wrote:

> Also count me in !
>
>
> On Wed, Jan 22, 2025 at 2:01 PM Tomslin Samme-Nlar <mesumbeslin at gmail.com>
> wrote:
>
>> I am going
>>
>> Warmly,
>> Tomslin
>>
>> On Wed, 22 Jan 2025, 10:02 Rafik Dammak, <rafik.dammak at gmail.com> wrote:
>>
>>> Dear councillors,
>>>
>>>
>>> We need to confirm who from travel supported councillors will be able
>>> attend ICANN meeting in Prague. Please respond within the next 7 days.
>>>
>>>
>>> Best,
>>>
>>> Rafik
>>>
>>> ---------- Forwarded message ---------
>>> Dear all,
>>>
>>> In order to service your travel needs for ICANN83 Prague in a timely
>>> fashion, please submit your meeting database to gnso-secs at icann.org by *Monday,
>>> 10 February 2025. *It is important all funded travel air booking is
>>> completed by due date given in ICANN Travel emails. There seems to be some
>>> struggle in this area, if you could please make sure all names put forward
>>> understand the deadlines.
>>>
>>> Please share with all funded travelers, the travel support guidelines
>>> wiki space: https://community.icann.org/x/lgvxAg and highlight the
>>> communications responsibilities section:
>>>
>>> ICANN Travel Support attempts to reach a supported traveler four times
>>> before deeming the supported traveler unresponsive:
>>>
>>>    1. ICANN Travel Support sends “welcome email.”
>>>    2. If there is no response after seven business days, ICANN Travel
>>>    Support sends a second email, copying ICANN support staff.
>>>    3. If there is no response five business days after the second
>>>    email, ICANN Travel Support sends a third email, copying ICANN support
>>>    staff and the community group chair.
>>>    4. If there is no response five business days after the third email,
>>>    ICANN Travel Support sends a fourth email, copying ICANN support staff and
>>>    the community group chair.
>>>
>>> If there is no response three days after the fourth attempt to reach the
>>> supported traveler, the community group may substitute another traveler.
>>>
>>>
>>>
>>> A timely response would be appreciated in view of visa issues and the
>>> OFAC review. The deadline for submissions is critical to allow for
>>> confirmed reservation numbers as required for visa and travel arrangements.
>>>
>>>  *TRAVEL BOOKING PROCESS*
>>>
>>>
>>>
>>> In order for Funded Travelers to start booking travel, they MUST
>>> complete Steps 1, 2, and 3.
>>>
>>>
>>>
>>> *WHO*
>>>
>>> *WHAT*
>>>
>>> 1
>>>
>>> Funded Traveler
>>>
>>> Register for meeting using the Funded Traveler Registration Link
>>> provided by ICANN Travel Support
>>>
>>> 2
>>>
>>> Funded Traveler
>>>
>>> Approved for Trade Regulations Review
>>>
>>> 3
>>>
>>> Funded Traveler
>>>
>>> Receive Travel Funding Confirmation Email from ICANN Travel Support
>>>
>>> 4
>>>
>>> *Funded Traveler*
>>>
>>> *Book Air Travel for meeting*
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>  *Approved dates of Arrival and Departure*
>>>
>>> *ARRIVAL DATE*
>>>
>>> *DEPARTURE DATE*
>>>
>>> *Sunday, 08 June *
>>>
>>> *Friday, 13 June*
>>>
>>>
>>>
>>> For air, this must be booked using either via our online booking
>>> platform (Concur) or official travel agency (FCM). ICANN org does not allow
>>> self-booking.
>>>
>>>
>>>
>>> Please note that when requesting travel support, in the interest of
>>> fairness and in light of budget restrictions we would like you to take the
>>> following into consideration:
>>>
>>>
>>>
>>> 1.               Respond timely to ICANN Travel regarding your upcoming
>>> travel and book by deadline given in email.
>>>
>>> 2.               If you require a visa to enter the country, please
>>> make sure to acquire your visa immediately. Follow link here
>>> <https://community.icann.org/x/fSfxAg> for assistance.
>>>
>>> 3.               Friday, 25 April 2025* (45 days before travel)* is the
>>> last day to submit additions/replacements.
>>>
>>> 4.               Requests past the deadline will be handled on a
>>> case-by-case basis by ICANN. All additional travelers added after the
>>> 90-day deadline are subject to availability, may NOT be placed in the same
>>> hotel as their funded traveler groups, and may not be able to attend due to
>>> visa issues.
>>>
>>> 5.               If possible, please book direct travel
>>> requests. Detours and multi-stop trips are unfortunately not guaranteed.
>>>
>>> 6.               If travelers want to extend their stay this must be
>>> done at their own expense and should contact the hotel directly once the
>>> ICANN hotel confirmation has be sent to them.
>>>
>>> 7.               *Privately Booked Reservations*: ICANN will not refund
>>> or take over accommodations directly booked by the funded traveler. If a
>>> replacement has an existing hotel reservation, they will need to cancel
>>> their reservation and ICANN will not be able to take over their reservation.
>>>
>>>
>>>
>>> Reminder:
>>>
>>>    - GNSO supported traveler with a designated hotel accommodation
>>>    funding, a hotel room is automatically secured for you, please *DO
>>>    NOT* book your own hotel as it is un-reimbursable.
>>>    - All personal data provided to ICANN org in for purposes of
>>>    providing travel support for participants related to ICANN events will be
>>>    processed in accordance with the ICANN Privacy Policy [icann.org]
>>>    <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>>>    Should you have any questions or concerns about this Privacy Policy and our
>>>    privacy practices, you may contact us at privacy at icann.org.
>>>    - As a reminder, for the AGM meeting only, incoming Councilors get
>>>    funding, as well as the then-incumbent Councilors.
>>>
>>>
>>>
>>>  Many thanks for your cooperation!
>>>
>>>  Thank you.
>>>
>>>
>>>
>>> Kind regards,
>>>
>>>
>>>
>>> Terri
>>>
>>> Policy Team Supporting the GNSO
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> _______________________________________________
>>> NCSG-PC mailing list
>>> NCSG-PC at lists.ncsg.is
>>> https://lists.ncsg.is/mailman/listinfo/ncsg-pc
>>>
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>
>
> --
>
> *Bruna Martins dos Santos *
>
> German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander von
> Humboldt Foundation <https://www.humboldt-foundation.de/>
> MAG Member 2022, 2023 and 2024
>
> Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
> Co-Coordinator | Internet Governance Caucus  <https://igcaucus.org/>
>
> Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
> bruna.martinsantos
> Email: bruna.mrtns at gmail.com
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