[NCSG-PC] ICANN83 | Prague | Supported Travelers Database Due | Monday, 10 February 2025

Wed Jan 22 16:03:00 EET 2025

Also count me in !

On Wed, Jan 22, 2025 at 2:01 PM Tomslin Samme-Nlar <mesumbeslin at gmail.com>
wrote:

> I am going
>
> Warmly,
> Tomslin
>
> On Wed, 22 Jan 2025, 10:02 Rafik Dammak, <rafik.dammak at gmail.com> wrote:
>
>> Dear councillors,
>>
>>
>> We need to confirm who from travel supported councillors will be able
>> attend ICANN meeting in Prague. Please respond within the next 7 days.
>>
>>
>> Best,
>>
>> Rafik
>>
>> ---------- Forwarded message ---------
>> Dear all,
>>
>> In order to service your travel needs for ICANN83 Prague in a timely
>> fashion, please submit your meeting database to gnso-secs at icann.org by *Monday,
>> 10 February 2025. *It is important all funded travel air booking is
>> completed by due date given in ICANN Travel emails. There seems to be some
>> struggle in this area, if you could please make sure all names put forward
>> understand the deadlines.
>>
>> Please share with all funded travelers, the travel support guidelines
>> wiki space: https://community.icann.org/x/lgvxAg and highlight the
>> communications responsibilities section:
>>
>> ICANN Travel Support attempts to reach a supported traveler four times
>> before deeming the supported traveler unresponsive:
>>
>>    1. ICANN Travel Support sends “welcome email.”
>>    2. If there is no response after seven business days, ICANN Travel
>>    Support sends a second email, copying ICANN support staff.
>>    3. If there is no response five business days after the second email,
>>    ICANN Travel Support sends a third email, copying ICANN support staff and
>>    the community group chair.
>>    4. If there is no response five business days after the third email,
>>    ICANN Travel Support sends a fourth email, copying ICANN support staff and
>>    the community group chair.
>>
>> If there is no response three days after the fourth attempt to reach the
>> supported traveler, the community group may substitute another traveler.
>>
>>
>>
>> A timely response would be appreciated in view of visa issues and the
>> OFAC review. The deadline for submissions is critical to allow for
>> confirmed reservation numbers as required for visa and travel arrangements.
>>
>>  *TRAVEL BOOKING PROCESS*
>>
>>
>>
>> In order for Funded Travelers to start booking travel, they MUST complete
>> Steps 1, 2, and 3.
>>
>>
>>
>> *WHO*
>>
>> *WHAT*
>>
>> 1
>>
>> Funded Traveler
>>
>> Register for meeting using the Funded Traveler Registration Link provided
>> by ICANN Travel Support
>>
>> 2
>>
>> Funded Traveler
>>
>> Approved for Trade Regulations Review
>>
>> 3
>>
>> Funded Traveler
>>
>> Receive Travel Funding Confirmation Email from ICANN Travel Support
>>
>> 4
>>
>> *Funded Traveler*
>>
>> *Book Air Travel for meeting*
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>  *Approved dates of Arrival and Departure*
>>
>> *ARRIVAL DATE*
>>
>> *DEPARTURE DATE*
>>
>> *Sunday, 08 June *
>>
>> *Friday, 13 June*
>>
>>
>>
>> For air, this must be booked using either via our online booking platform
>> (Concur) or official travel agency (FCM). ICANN org does not allow
>> self-booking.
>>
>>
>>
>> Please note that when requesting travel support, in the interest of
>> fairness and in light of budget restrictions we would like you to take the
>> following into consideration:
>>
>>
>>
>> 1.               Respond timely to ICANN Travel regarding your upcoming
>> travel and book by deadline given in email.
>>
>> 2.               If you require a visa to enter the country, please make
>> sure to acquire your visa immediately. Follow link here
>> <https://community.icann.org/x/fSfxAg> for assistance.
>>
>> 3.               Friday, 25 April 2025* (45 days before travel)* is the
>> last day to submit additions/replacements.
>>
>> 4.               Requests past the deadline will be handled on a
>> case-by-case basis by ICANN. All additional travelers added after the
>> 90-day deadline are subject to availability, may NOT be placed in the same
>> hotel as their funded traveler groups, and may not be able to attend due to
>> visa issues.
>>
>> 5.               If possible, please book direct travel
>> requests. Detours and multi-stop trips are unfortunately not guaranteed.
>>
>> 6.               If travelers want to extend their stay this must be
>> done at their own expense and should contact the hotel directly once the
>> ICANN hotel confirmation has be sent to them.
>>
>> 7.               *Privately Booked Reservations*: ICANN will not refund
>> or take over accommodations directly booked by the funded traveler. If a
>> replacement has an existing hotel reservation, they will need to cancel
>> their reservation and ICANN will not be able to take over their reservation.
>>
>>
>>
>> Reminder:
>>
>>    - GNSO supported traveler with a designated hotel accommodation
>>    funding, a hotel room is automatically secured for you, please *DO
>>    NOT* book your own hotel as it is un-reimbursable.
>>    - All personal data provided to ICANN org in for purposes of
>>    providing travel support for participants related to ICANN events will be
>>    processed in accordance with the ICANN Privacy Policy [icann.org]
>>    <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>>    Should you have any questions or concerns about this Privacy Policy and our
>>    privacy practices, you may contact us at privacy at icann.org.
>>    - As a reminder, for the AGM meeting only, incoming Councilors get
>>    funding, as well as the then-incumbent Councilors.
>>
>>
>>
>>  Many thanks for your cooperation!
>>
>>  Thank you.
>>
>>
>>
>> Kind regards,
>>
>>
>>
>> Terri
>>
>> Policy Team Supporting the GNSO
>>
>>
>>
>>
>>
>>
>>
>>
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>>
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-- 

*Bruna Martins dos Santos *

German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander von
Humboldt Foundation <https://www.humboldt-foundation.de/>
MAG Member 2022, 2023 and 2024

Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
Co-Coordinator | Internet Governance Caucus  <https://igcaucus.org/>

Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
bruna.martinsantos
Email: bruna.mrtns at gmail.com
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