[NCSG-PC] Fwd: ICANN74 | The Hague - Supported Travelers/Contractor Travelers Database Due | Thursday, 14 April 2022

Bruna Martins dos Santos bruna.mrtns at gmail.com
Wed Apr 13 19:51:37 EEST 2022


Hey Steph! I sent this email before you confirmed it to me!

Your slot is secured, I will send the list to staff tomorrow and you shall
receive an email afterwards.

Best,
B

On Wed 13. Apr 2022 at 17:08, Stephanie E Perrin <
stephanie.perrin at mail.utoronto.ca> wrote:

> I said i was coming, what do I have to do to claim my own slot?
>
> Stephanie PErrin
> On 2022-04-13 5:17 a.m., Bruna Martins dos Santos wrote:
>
> Dear all,
>
> So, from our list of councilors, I have the following names confirmed to
> attend ICANN74 in person:
>
> Manju Chen
> Farell Folly
> Juan Manuel Rojas
> Wisdom Donkor
>
> The Councilors that will not be attending onsite are:
> Tomslin Samme-Nlar
> Stephanie Perrin
>
> I will try to issue a process for filling these two slots today but if you
> think there is anyone involved with our policy work - aka. Kathy, Milton,
> Rafik, Farzaneh - that should take the two remaining slots please let me
> know asap.
>
> Best,
> Bruna
>
> On Mon, Apr 11, 2022 at 4:19 AM 陳曼茹 Manju Chen <manju at nii.org.tw> wrote:
>
>> Hi Bruna,
>>
>> I plan to attend the meeting in person.
>> Many thanks!
>>
>> Best,
>> Manju
>>
>> On Sat, Apr 9, 2022 at 1:32 AM Wisdom Donkor <wisdom.dk at gmail.com> wrote:
>>
>>> Hello Bruna,
>>> I will be attending.
>>>
>>> On Fri, 8 Apr 2022, 12:41 pm Tomslin Samme-Nlar, <mesumbeslin at gmail.com>
>>> wrote:
>>>
>>>> I will not be attending in person @Bruna.
>>>>
>>>> Warmly,
>>>> Tomslin
>>>>
>>>> On Fri, 8 Apr 2022, 11:39 Bruna Martins dos Santos, <
>>>> bruna.mrtns at gmail.com> wrote:
>>>>
>>>>> Hey all,
>>>>>
>>>>> Hope this email finds everyone well!
>>>>>
>>>>> As you know, ICANN74 will be a hybrid meeting hosted in The Hague. For
>>>>> that, we need to submit the councillors and NCSG travellers soon.
>>>>>
>>>>> Therefore, this email is to ask you - councillors - to let me know
>>>>> whether you are planning to attend ICANN74 by Thursday, April 14th. For
>>>>> those who are not able or comfortable to attend meetings yet, we
>>>>> kindly ask that you reply to this email so that we can select a
>>>>> substitute.
>>>>>
>>>>> Best,
>>>>> Bruna
>>>>>
>>>>>
>>>>>
>>>>> ---------- Forwarded message ---------
>>>>> From: Terri Agnew <terri.agnew at icann.org>
>>>>> Date: Thu 7. Apr 2022 at 04:39
>>>>> Subject: ICANN74 | The Hague - Supported Travelers/Contractor
>>>>> Travelers Database Due | Thursday, 14 April 2022
>>>>> To: bruna.mrtns at gmail.com <bruna.mrtns at gmail.com>,
>>>>> mesumbeslin at gmail.com <mesumbeslin at gmail.com>, Andrea Glandon <
>>>>> andrea.glandon at icann.org>
>>>>> Cc: gnso-secs at icann.org <gnso-secs at icann.org>
>>>>>
>>>>>
>>>>> Dear all,
>>>>>
>>>>>
>>>>>
>>>>> In order to service your travel needs for ICANN74 in The Hauge in a
>>>>> timely fashion, please submit your ICANN74 Meeting database to
>>>>> gnso-secs at icann.org by *Thursday, 14 April 2022 *in order to be
>>>>> submitted by deadline of 15 April 2022.
>>>>>
>>>>>
>>>>>
>>>>> As a reminder, for the AGM meeting only, incoming Councilors get
>>>>> funding, as well as the then-incumbent Councilors.
>>>>>
>>>>>
>>>>>
>>>>> A timely response would be appreciated in view of visa issues and the
>>>>> OFAC review. The deadline for submissions is critical to allow for
>>>>> confirmed reservation numbers as required for visa and travel arrangements.
>>>>>
>>>>> *WHAT IS NEW FOR TRAVELERS*
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>    1. *WAIVER*. Funded Travelers are expected to sign an
>>>>>    acknowledgement and waiver for ICANN74. This acknowledgement and waiver is
>>>>>    built in the ICANN74 Registration for anyone that is registering for
>>>>>    in-person participation. Funded Travelers will need to register using this
>>>>>    specific link which will be sent on their “Travel Funding Confirmation
>>>>>    Email.” Funded travelers are expected to comply with the acknowledgement
>>>>>    and waiver. If they are unable or unwilling to agree to these terms, they
>>>>>    are able to participate in the meeting remotely and their request to have
>>>>>    travel funding will be provided to another person. ICANN org will provide
>>>>>    more information about the specific support that will be offered to Funded
>>>>>    Travelers in the case of emergencies or other non-standard situations. You
>>>>>    can read the acknowledgment and waiver text with the attached document that
>>>>>    can be shared with funded travelers.
>>>>>
>>>>>
>>>>>
>>>>> *NOTE:* The acknowledgement includes that Funded Travelers have read,
>>>>> understand, and agree to comply with the Community Travel Support
>>>>> Guidelines.
>>>>>
>>>>>
>>>>> https://www.icann.org/en/system/files/files/community-travel-support-guidelines-01jul20-en.pdf
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> 2.            *TRAVEL ARRIVAL MEASURES*. As with all international
>>>>> travel, all travelers have a responsibility to understand the entry and
>>>>> exit requirements of their travel and determine if they can meet those
>>>>> requirements before committing to the travel. Travelers may review specific
>>>>> travel requirements by visiting https://apply.joinsherpa.com/map or
>>>>> their local government international traveler websites.
>>>>>
>>>>>    - To see travel requirements to enter the Netherlands based on
>>>>>    their location, visit
>>>>>    https://reizentijdenscorona.rijksoverheid.nl/en.
>>>>>    - ICANN is committed to ensuring an inclusive Policy Forum that
>>>>>    provides an equal opportunity for all to engage on important policy matters.
>>>>>     If funded travelers are not eligible or cannot meet the entry
>>>>>    requirements as outlined by the government of the Netherlands, we are
>>>>>    confident they will find the virtual participation experience equally as
>>>>>    engaging.
>>>>>
>>>>>
>>>>>
>>>>> 3.            *CONCUR*. During the pandemic, ICANN org used this
>>>>> opportunity to make some enhancements for our funded travelers experience.
>>>>> We are happy to announce that all funded travelers are now able to book
>>>>> their travel using Concur, an online travel booking tool. Previous booking
>>>>> options with a live person agent with FCM are still available to Funded
>>>>> Travelers. Instructions on how to book travel will be provided to funded
>>>>> travelers who are confirmed and eligible.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> Reminder:
>>>>>
>>>>>    - GNSO supported traveler with a designated hotel accommodation
>>>>>    funding, a hotel room is automatically secured for you, please *DO
>>>>>    NOT* book your own hotel as it is un-reimbursable.
>>>>>    - All personal data provided to ICANN org in for purposes of
>>>>>    providing travel support for participants related to ICANN events will be
>>>>>    processed in accordance with the ICANN Privacy Policy [icann.org]
>>>>>    <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>>>>>    Should you have any questions or concerns about this Privacy Policy and our
>>>>>    privacy practices, you may contact us at privacy at icann.org.
>>>>>
>>>>>
>>>>>
>>>>> Please note that when requesting travel support, in the interest of
>>>>> fairness and in light of budget restrictions we would like you to take the
>>>>> following into consideration:
>>>>>
>>>>>
>>>>>
>>>>> 1.               Respond timely to ICANN Travel regarding your
>>>>> upcoming travel.
>>>>>
>>>>> 2.               If you require a visa to enter the country, please
>>>>> make sure to acquire your visa immediately. Please contact the ICANN
>>>>> travel team to let them know you will need a visa.
>>>>>
>>>>> 3.               Requests past the deadline will be handled on a case
>>>>> by case basis by ICANN. All additional travelers added after the 90-day
>>>>> deadline are subject to availability, may NOT be placed in the same hotel
>>>>> as their funded traveler groups, and may not be able to attend due to visa
>>>>> issues.
>>>>>
>>>>> 4.               If possible please book direct travel
>>>>> requests. Detours and multi-stop trips are unfortunately not guaranteed.
>>>>>
>>>>> 5.               Strictly limit your travel from your home to the
>>>>> ICANN meeting venue.
>>>>>
>>>>> 6.               Approved date of arrival/departure for this meeting
>>>>> is *ARRIVAL: 12 June 2022 and DEPARTURE: 17 June 2022*
>>>>>
>>>>> 7.               If travelers want to extend their stay this must be
>>>>> done at their own expense and should contact the hotel directly once the
>>>>> ICANN hotel confirmation has be sent to them.
>>>>>
>>>>> 8.               *Privately Booked Reservations*: ICANN will not
>>>>> refund or take over accommodations directly booked by the funded traveler.
>>>>> If a replacement has an existing hotel reservation, they will need to
>>>>> cancel their reservation and ICANN will not be able to take over their
>>>>> reservation.
>>>>>
>>>>>
>>>>>
>>>>>  Many thanks for your cooperation!
>>>>>
>>>>>  Thank you.
>>>>>
>>>>>
>>>>>
>>>>> With kind regards,
>>>>>
>>>>> *Terri*
>>>>>
>>>>> *            ---*
>>>>>
>>>>> *Terri Agnew*
>>>>>
>>>>> Policy Operations Specialist (GNSO)
>>>>>
>>>>> Internet Corporation for Assigned Names and Numbers (ICANN)
>>>>>
>>>>> *Skype ID:*  terri.agnew.icann
>>>>>
>>>>>
>>>>>
>>>>> Find out more about the GNSO by visiting: https://learn.icann.org/
>>>>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=>
>>>>>
>>>>> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO
>>>>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=>
>>>>>
>>>>> Transcripts and recordings of GNSO Working Group and Council events
>>>>> are located on the GNSO Master Calendar
>>>>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> *Bruna Martins dos Santos  *
>>>>>
>>>>> German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander
>>>>> von Humboldt Foundation <https://www.humboldt-foundation.de/>
>>>>>
>>>>> Visiting Researcher (Gastwissenschaftlerin) | Wissenschaftszentrum
>>>>> Berlin für Sozialforschung (WZB) <https://wzb.eu/en>
>>>>>
>>>>> Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
>>>>> Chair | Non-Commercial Stakeholder Group at ICANN
>>>>> <https://gnso.icann.org/en/about/stakeholders-constituencies/ncsg>
>>>>> Co-Coordinator | Internet Governance Caucus  <https://igcaucus.org/>
>>>>>
>>>>> Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
>>>>> bruna.martinsantos
>>>>> *bruna.martinsdossantos at wzb.eu <bruna.martinsdossantos at wzb.eu>* and
>>>>> bruna.mrtns at gmail.com
>>>>> _______________________________________________
>>>>> NCSG-PC mailing list
>>>>> NCSG-PC at lists.ncsg.is
>>>>> https://lists.ncsg.is/mailman/listinfo/ncsg-pc
>>>>>
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>>
>
> --
>
> *Bruna Martins dos Santos  *
>
> German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander von
> Humboldt Foundation <https://www.humboldt-foundation.de/>
>
> Visiting Researcher (Gastwissenschaftlerin) | Wissenschaftszentrum Berlin
> für Sozialforschung (WZB) <https://wzb.eu/en>
>
> Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
> Chair | Non-Commercial Stakeholder Group at ICANN
> <https://gnso.icann.org/en/about/stakeholders-constituencies/ncsg>
> Co-Coordinator | Internet Governance Caucus  <https://igcaucus.org/>
>
> Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
> bruna.martinsantos
> *bruna.martinsdossantos at wzb.eu <bruna.martinsdossantos at wzb.eu>* and
> bruna.mrtns at gmail.com
>
> _______________________________________________
> NCSG-PC mailing listNCSG-PC at lists.ncsg.ishttps://lists.ncsg.is/mailman/listinfo/ncsg-pc
>
> _______________________________________________
> NCSG-PC mailing list
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> https://lists.ncsg.is/mailman/listinfo/ncsg-pc
>
-- 

*Bruna Martins dos Santos *

German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander von
Humboldt Foundation <https://www.humboldt-foundation.de/>

Visiting Researcher (Gastwissenschaftlerin) | Wissenschaftszentrum Berlin
für Sozialforschung (WZB) <https://wzb.eu/en>

Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
Chair | Non-Commercial Stakeholder Group at ICANN
<https://gnso.icann.org/en/about/stakeholders-constituencies/ncsg>
Co-Coordinator | Internet Governance Caucus  <https://igcaucus.org/>

Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
bruna.martinsantos
*bruna.martinsdossantos at wzb.eu <bruna.martinsdossantos at wzb.eu>* and
bruna.mrtns at gmail.com
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