[NCSG-PC] Fwd: ICANN74 | The Hague - Supported Travelers/Contractor Travelers Database Due | Thursday, 14 April 2022

[Wisdom Donkor]

Hello Bruna,
I will be attending.

On Fri, 8 Apr 2022, 12:41 pm Tomslin Samme-Nlar, <mesumbeslin at gmail.com>
wrote:

> I will not be attending in person @Bruna.
>
> Warmly,
> Tomslin
>
> On Fri, 8 Apr 2022, 11:39 Bruna Martins dos Santos, <bruna.mrtns at gmail.com>
> wrote:
>
>> Hey all,
>>
>> Hope this email finds everyone well!
>>
>> As you know, ICANN74 will be a hybrid meeting hosted in The Hague. For
>> that, we need to submit the councillors and NCSG travellers soon.
>>
>> Therefore, this email is to ask you - councillors - to let me know
>> whether you are planning to attend ICANN74 by Thursday, April 14th. For
>> those who are not able or comfortable to attend meetings yet, we kindly
>> ask that you reply to this email so that we can select a substitute.
>>
>> Best,
>> Bruna
>>
>>
>>
>> ---------- Forwarded message ---------
>> From: Terri Agnew <terri.agnew at icann.org>
>> Date: Thu 7. Apr 2022 at 04:39
>> Subject: ICANN74 | The Hague - Supported Travelers/Contractor Travelers
>> Database Due | Thursday, 14 April 2022
>> To: bruna.mrtns at gmail.com <bruna.mrtns at gmail.com>, mesumbeslin at gmail.com
>> <mesumbeslin at gmail.com>, Andrea Glandon <andrea.glandon at icann.org>
>> Cc: gnso-secs at icann.org <gnso-secs at icann.org>
>>
>>
>> Dear all,
>>
>>
>>
>> In order to service your travel needs for ICANN74 in The Hauge in a
>> timely fashion, please submit your ICANN74 Meeting database to
>> gnso-secs at icann.org by *Thursday, 14 April 2022 *in order to be
>> submitted by deadline of 15 April 2022.
>>
>>
>>
>> As a reminder, for the AGM meeting only, incoming Councilors get funding,
>> as well as the then-incumbent Councilors.
>>
>>
>>
>> A timely response would be appreciated in view of visa issues and the
>> OFAC review. The deadline for submissions is critical to allow for
>> confirmed reservation numbers as required for visa and travel arrangements.
>>
>> *WHAT IS NEW FOR TRAVELERS*
>>
>>
>>
>>
>>    1. *WAIVER*. Funded Travelers are expected to sign an acknowledgement
>>    and waiver for ICANN74. This acknowledgement and waiver is built in the
>>    ICANN74 Registration for anyone that is registering for in-person
>>    participation. Funded Travelers will need to register using this specific
>>    link which will be sent on their “Travel Funding Confirmation Email.”
>>    Funded travelers are expected to comply with the acknowledgement and
>>    waiver. If they are unable or unwilling to agree to these terms, they are
>>    able to participate in the meeting remotely and their request to have
>>    travel funding will be provided to another person. ICANN org will provide
>>    more information about the specific support that will be offered to Funded
>>    Travelers in the case of emergencies or other non-standard situations. You
>>    can read the acknowledgment and waiver text with the attached document that
>>    can be shared with funded travelers.
>>
>>
>>
>> *NOTE:* The acknowledgement includes that Funded Travelers have read,
>> understand, and agree to comply with the Community Travel Support
>> Guidelines.
>>
>>
>> https://www.icann.org/en/system/files/files/community-travel-support-guidelines-01jul20-en.pdf
>>
>>
>>
>>
>> 2.            *TRAVEL ARRIVAL MEASURES*. As with all international
>> travel, all travelers have a responsibility to understand the entry and
>> exit requirements of their travel and determine if they can meet those
>> requirements before committing to the travel. Travelers may review specific
>> travel requirements by visiting https://apply.joinsherpa.com/map or
>> their local government international traveler websites.
>>
>>    - To see travel requirements to enter the Netherlands based on their
>>    location, visit https://reizentijdenscorona.rijksoverheid.nl/en.
>>    - ICANN is committed to ensuring an inclusive Policy Forum that
>>    provides an equal opportunity for all to engage on important policy matters.
>>     If funded travelers are not eligible or cannot meet the entry
>>    requirements as outlined by the government of the Netherlands, we are
>>    confident they will find the virtual participation experience equally as
>>    engaging.
>>
>>
>>
>> 3.            *CONCUR*. During the pandemic, ICANN org used this
>> opportunity to make some enhancements for our funded travelers experience.
>> We are happy to announce that all funded travelers are now able to book
>> their travel using Concur, an online travel booking tool. Previous booking
>> options with a live person agent with FCM are still available to Funded
>> Travelers. Instructions on how to book travel will be provided to funded
>> travelers who are confirmed and eligible.
>>
>>
>>
>>
>>
>> Reminder:
>>
>>    - GNSO supported traveler with a designated hotel accommodation
>>    funding, a hotel room is automatically secured for you, please *DO
>>    NOT* book your own hotel as it is un-reimbursable.
>>    - All personal data provided to ICANN org in for purposes of
>>    providing travel support for participants related to ICANN events will be
>>    processed in accordance with the ICANN Privacy Policy [icann.org]
>>    <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>>    Should you have any questions or concerns about this Privacy Policy and our
>>    privacy practices, you may contact us at privacy at icann.org.
>>
>>
>>
>> Please note that when requesting travel support, in the interest of
>> fairness and in light of budget restrictions we would like you to take the
>> following into consideration:
>>
>>
>>
>> 1.               Respond timely to ICANN Travel regarding your upcoming
>> travel.
>>
>> 2.               If you require a visa to enter the country, please make
>> sure to acquire your visa immediately. Please contact the ICANN travel
>> team to let them know you will need a visa.
>>
>> 3.               Requests past the deadline will be handled on a case by
>> case basis by ICANN. All additional travelers added after the 90-day
>> deadline are subject to availability, may NOT be placed in the same hotel
>> as their funded traveler groups, and may not be able to attend due to visa
>> issues.
>>
>> 4.               If possible please book direct travel requests. Detours
>> and multi-stop trips are unfortunately not guaranteed.
>>
>> 5.               Strictly limit your travel from your home to the ICANN
>> meeting venue.
>>
>> 6.               Approved date of arrival/departure for this meeting is *ARRIVAL:
>> 12 June 2022 and DEPARTURE: 17 June 2022*
>>
>> 7.               If travelers want to extend their stay this must be
>> done at their own expense and should contact the hotel directly once the
>> ICANN hotel confirmation has be sent to them.
>>
>> 8.               *Privately Booked Reservations*: ICANN will not refund
>> or take over accommodations directly booked by the funded traveler. If a
>> replacement has an existing hotel reservation, they will need to cancel
>> their reservation and ICANN will not be able to take over their
>> reservation.
>>
>>
>>
>>  Many thanks for your cooperation!
>>
>>  Thank you.
>>
>>
>>
>> With kind regards,
>>
>> *Terri*
>>
>> *            ---*
>>
>> *Terri Agnew*
>>
>> Policy Operations Specialist (GNSO)
>>
>> Internet Corporation for Assigned Names and Numbers (ICANN)
>>
>> *Skype ID:*  terri.agnew.icann
>>
>>
>>
>> Find out more about the GNSO by visiting: https://learn.icann.org/
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=>
>>
>> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=>
>>
>> Transcripts and recordings of GNSO Working Group and Council events are
>> located on the GNSO Master Calendar
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> --
>>
>> *Bruna Martins dos Santos *
>>
>> German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander
>> von Humboldt Foundation <https://www.humboldt-foundation.de/>
>>
>> Visiting Researcher (Gastwissenschaftlerin) | Wissenschaftszentrum
>> Berlin für Sozialforschung (WZB) <https://wzb.eu/en>
>>
>> Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
>> Chair | Non-Commercial Stakeholder Group at ICANN
>> <https://gnso.icann.org/en/about/stakeholders-constituencies/ncsg>
>> Co-Coordinator | Internet Governance Caucus  <https://igcaucus.org/>
>>
>> Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
>> bruna.martinsantos
>> *bruna.martinsdossantos at wzb.eu <bruna.martinsdossantos at wzb.eu>* and
>> bruna.mrtns at gmail.com
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>>
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