[NCSG-PC] Fwd: ICANN74 | The Hague - Supported Travelers/Contractor Travelers Database Due | Thursday, 14 April 2022

Fri Apr 8 15:40:47 EEST 2022

I will not be attending in person @Bruna.

Warmly,
Tomslin

On Fri, 8 Apr 2022, 11:39 Bruna Martins dos Santos, <bruna.mrtns at gmail.com>
wrote:

> Hey all,
>
> Hope this email finds everyone well!
>
> As you know, ICANN74 will be a hybrid meeting hosted in The Hague. For
> that, we need to submit the councillors and NCSG travellers soon.
>
> Therefore, this email is to ask you - councillors - to let me know whether
> you are planning to attend ICANN74 by Thursday, April 14th. For those who
> are not able or comfortable to attend meetings yet, we kindly ask that
> you reply to this email so that we can select a substitute.
>
> Best,
> Bruna
>
>
>
> ---------- Forwarded message ---------
> From: Terri Agnew <terri.agnew at icann.org>
> Date: Thu 7. Apr 2022 at 04:39
> Subject: ICANN74 | The Hague - Supported Travelers/Contractor Travelers
> Database Due | Thursday, 14 April 2022
> To: bruna.mrtns at gmail.com <bruna.mrtns at gmail.com>, mesumbeslin at gmail.com <
> mesumbeslin at gmail.com>, Andrea Glandon <andrea.glandon at icann.org>
> Cc: gnso-secs at icann.org <gnso-secs at icann.org>
>
>
> Dear all,
>
>
>
> In order to service your travel needs for ICANN74 in The Hauge in a timely
> fashion, please submit your ICANN74 Meeting database to
> gnso-secs at icann.org by *Thursday, 14 April 2022 *in order to be submitted
> by deadline of 15 April 2022.
>
>
>
> As a reminder, for the AGM meeting only, incoming Councilors get funding,
> as well as the then-incumbent Councilors.
>
>
>
> A timely response would be appreciated in view of visa issues and the OFAC
> review. The deadline for submissions is critical to allow for confirmed
> reservation numbers as required for visa and travel arrangements.
>
> *WHAT IS NEW FOR TRAVELERS*
>
>
>
>
>    1. *WAIVER*. Funded Travelers are expected to sign an acknowledgement
>    and waiver for ICANN74. This acknowledgement and waiver is built in the
>    ICANN74 Registration for anyone that is registering for in-person
>    participation. Funded Travelers will need to register using this specific
>    link which will be sent on their “Travel Funding Confirmation Email.”
>    Funded travelers are expected to comply with the acknowledgement and
>    waiver. If they are unable or unwilling to agree to these terms, they are
>    able to participate in the meeting remotely and their request to have
>    travel funding will be provided to another person. ICANN org will provide
>    more information about the specific support that will be offered to Funded
>    Travelers in the case of emergencies or other non-standard situations. You
>    can read the acknowledgment and waiver text with the attached document that
>    can be shared with funded travelers.
>
>
>
> *NOTE:* The acknowledgement includes that Funded Travelers have read,
> understand, and agree to comply with the Community Travel Support
> Guidelines.
>
>
> https://www.icann.org/en/system/files/files/community-travel-support-guidelines-01jul20-en.pdf
>
>
>
>
> 2.            *TRAVEL ARRIVAL MEASURES*. As with all international
> travel, all travelers have a responsibility to understand the entry and
> exit requirements of their travel and determine if they can meet those
> requirements before committing to the travel. Travelers may review specific
> travel requirements by visiting https://apply.joinsherpa.com/map or their
> local government international traveler websites.
>
>    - To see travel requirements to enter the Netherlands based on their
>    location, visit https://reizentijdenscorona.rijksoverheid.nl/en.
>    - ICANN is committed to ensuring an inclusive Policy Forum that
>    provides an equal opportunity for all to engage on important policy matters.
>     If funded travelers are not eligible or cannot meet the entry
>    requirements as outlined by the government of the Netherlands, we are
>    confident they will find the virtual participation experience equally as
>    engaging.
>
>
>
> 3.            *CONCUR*. During the pandemic, ICANN org used this
> opportunity to make some enhancements for our funded travelers experience.
> We are happy to announce that all funded travelers are now able to book
> their travel using Concur, an online travel booking tool. Previous booking
> options with a live person agent with FCM are still available to Funded
> Travelers. Instructions on how to book travel will be provided to funded
> travelers who are confirmed and eligible.
>
>
>
>
>
> Reminder:
>
>    - GNSO supported traveler with a designated hotel accommodation
>    funding, a hotel room is automatically secured for you, please *DO NOT*
>    book your own hotel as it is un-reimbursable.
>    - All personal data provided to ICANN org in for purposes of providing
>    travel support for participants related to ICANN events will be processed
>    in accordance with the ICANN Privacy Policy [icann.org]
>    <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>    Should you have any questions or concerns about this Privacy Policy and our
>    privacy practices, you may contact us at privacy at icann.org.
>
>
>
> Please note that when requesting travel support, in the interest of
> fairness and in light of budget restrictions we would like you to take the
> following into consideration:
>
>
>
> 1.               Respond timely to ICANN Travel regarding your upcoming
> travel.
>
> 2.               If you require a visa to enter the country, please make
> sure to acquire your visa immediately. Please contact the ICANN travel
> team to let them know you will need a visa.
>
> 3.               Requests past the deadline will be handled on a case by
> case basis by ICANN. All additional travelers added after the 90-day
> deadline are subject to availability, may NOT be placed in the same hotel
> as their funded traveler groups, and may not be able to attend due to visa
> issues.
>
> 4.               If possible please book direct travel requests. Detours
> and multi-stop trips are unfortunately not guaranteed.
>
> 5.               Strictly limit your travel from your home to the ICANN
> meeting venue.
>
> 6.               Approved date of arrival/departure for this meeting is *ARRIVAL:
> 12 June 2022 and DEPARTURE: 17 June 2022*
>
> 7.               If travelers want to extend their stay this must be done
> at their own expense and should contact the hotel directly once the ICANN
> hotel confirmation has be sent to them.
>
> 8.               *Privately Booked Reservations*: ICANN will not refund
> or take over accommodations directly booked by the funded traveler. If a
> replacement has an existing hotel reservation, they will need to cancel
> their reservation and ICANN will not be able to take over their
> reservation.
>
>
>
>  Many thanks for your cooperation!
>
>  Thank you.
>
>
>
> With kind regards,
>
> *Terri*
>
> *            ---*
>
> *Terri Agnew*
>
> Policy Operations Specialist (GNSO)
>
> Internet Corporation for Assigned Names and Numbers (ICANN)
>
> *Skype ID:*  terri.agnew.icann
>
>
>
> Find out more about the GNSO by visiting: https://learn.icann.org/
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=>
>
> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=>
>
> Transcripts and recordings of GNSO Working Group and Council events are
> located on the GNSO Master Calendar
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=>
>
>
>
>
>
>
>
>
>
>
> --
>
> *Bruna Martins dos Santos *
>
> German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander von
> Humboldt Foundation <https://www.humboldt-foundation.de/>
>
> Visiting Researcher (Gastwissenschaftlerin) | Wissenschaftszentrum Berlin
> für Sozialforschung (WZB) <https://wzb.eu/en>
>
> Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
> Chair | Non-Commercial Stakeholder Group at ICANN
> <https://gnso.icann.org/en/about/stakeholders-constituencies/ncsg>
> Co-Coordinator | Internet Governance Caucus  <https://igcaucus.org/>
>
> Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
> bruna.martinsantos
> *bruna.martinsdossantos at wzb.eu <bruna.martinsdossantos at wzb.eu>* and
> bruna.mrtns at gmail.com
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>
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