[NCSG-PC] Fwd: ICANN74 | The Hague - Supported Travelers/Contractor Travelers Database Due | Thursday, 14 April 2022

Fri Apr 8 04:39:35 EEST 2022

Hey all,

Hope this email finds everyone well!

As you know, ICANN74 will be a hybrid meeting hosted in The Hague. For
that, we need to submit the councillors and NCSG travellers soon.

Therefore, this email is to ask you - councillors - to let me know whether
you are planning to attend ICANN74 by Thursday, April 14th. For those who
are not able or comfortable to attend meetings yet, we kindly ask that you
reply to this email so that we can select a substitute.

Best,
Bruna

---------- Forwarded message ---------
From: Terri Agnew <terri.agnew at icann.org>
Date: Thu 7. Apr 2022 at 04:39
Subject: ICANN74 | The Hague - Supported Travelers/Contractor Travelers
Database Due | Thursday, 14 April 2022
To: bruna.mrtns at gmail.com <bruna.mrtns at gmail.com>, mesumbeslin at gmail.com <
mesumbeslin at gmail.com>, Andrea Glandon <andrea.glandon at icann.org>
Cc: gnso-secs at icann.org <gnso-secs at icann.org>

Dear all,

In order to service your travel needs for ICANN74 in The Hauge in a timely
fashion, please submit your ICANN74 Meeting database to gnso-secs at icann.org by
*Thursday, 14 April 2022 *in order to be submitted by deadline of 15 April
2022.

As a reminder, for the AGM meeting only, incoming Councilors get funding,
as well as the then-incumbent Councilors.

A timely response would be appreciated in view of visa issues and the OFAC
review. The deadline for submissions is critical to allow for confirmed
reservation numbers as required for visa and travel arrangements.

*WHAT IS NEW FOR TRAVELERS*

   1. *WAIVER*. Funded Travelers are expected to sign an acknowledgement
   and waiver for ICANN74. This acknowledgement and waiver is built in the
   ICANN74 Registration for anyone that is registering for in-person
   participation. Funded Travelers will need to register using this specific
   link which will be sent on their “Travel Funding Confirmation Email.”
   Funded travelers are expected to comply with the acknowledgement and
   waiver. If they are unable or unwilling to agree to these terms, they are
   able to participate in the meeting remotely and their request to have
   travel funding will be provided to another person. ICANN org will provide
   more information about the specific support that will be offered to Funded
   Travelers in the case of emergencies or other non-standard situations. You
   can read the acknowledgment and waiver text with the attached document that
   can be shared with funded travelers.

*NOTE:* The acknowledgement includes that Funded Travelers have read,
understand, and agree to comply with the Community Travel Support
Guidelines.

https://www.icann.org/en/system/files/files/community-travel-support-guidelines-01jul20-en.pdf

2.            *TRAVEL ARRIVAL MEASURES*. As with all international travel,
all travelers have a responsibility to understand the entry and exit
requirements of their travel and determine if they can meet those
requirements before committing to the travel. Travelers may review specific
travel requirements by visiting https://apply.joinsherpa.com/map or their
local government international traveler websites.

   - To see travel requirements to enter the Netherlands based on their
   location, visit https://reizentijdenscorona.rijksoverheid.nl/en.
   - ICANN is committed to ensuring an inclusive Policy Forum that provides
   an equal opportunity for all to engage on important policy matters. If
   funded travelers are not eligible or cannot meet the entry requirements as
   outlined by the government of the Netherlands, we are confident they will
   find the virtual participation experience equally as engaging.

3.            *CONCUR*. During the pandemic, ICANN org used this
opportunity to make some enhancements for our funded travelers experience.
We are happy to announce that all funded travelers are now able to book
their travel using Concur, an online travel booking tool. Previous booking
options with a live person agent with FCM are still available to Funded
Travelers. Instructions on how to book travel will be provided to funded
travelers who are confirmed and eligible.

Reminder:

   - GNSO supported traveler with a designated hotel accommodation funding,
   a hotel room is automatically secured for you, please *DO NOT* book your
   own hotel as it is un-reimbursable.
   - All personal data provided to ICANN org in for purposes of providing
   travel support for participants related to ICANN events will be processed
   in accordance with the ICANN Privacy Policy [icann.org]
   <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
   Should you have any questions or concerns about this Privacy Policy and our
   privacy practices, you may contact us at privacy at icann.org.

Please note that when requesting travel support, in the interest of
fairness and in light of budget restrictions we would like you to take the
following into consideration:

1.               Respond timely to ICANN Travel regarding your upcoming
travel.

2.               If you require a visa to enter the country, please make
sure to acquire your visa immediately. Please contact the ICANN travel team
to let them know you will need a visa.

3.               Requests past the deadline will be handled on a case by
case basis by ICANN. All additional travelers added after the 90-day
deadline are subject to availability, may NOT be placed in the same hotel
as their funded traveler groups, and may not be able to attend due to visa
issues.

4.               If possible please book direct travel requests. Detours
and multi-stop trips are unfortunately not guaranteed.

5.               Strictly limit your travel from your home to the ICANN
meeting venue.

6.               Approved date of arrival/departure for this meeting
is *ARRIVAL:
12 June 2022 and DEPARTURE: 17 June 2022*

7.               If travelers want to extend their stay this must be done
at their own expense and should contact the hotel directly once the ICANN
hotel confirmation has be sent to them.

8.               *Privately Booked Reservations*: ICANN will not refund or
take over accommodations directly booked by the funded traveler. If a
replacement has an existing hotel reservation, they will need to cancel
their reservation and ICANN will not be able to take over their
reservation.

 Many thanks for your cooperation!

 Thank you.

With kind regards,

*Terri*

*            ---*

*Terri Agnew*

Policy Operations Specialist (GNSO)

Internet Corporation for Assigned Names and Numbers (ICANN)

*Skype ID:*  terri.agnew.icann

Find out more about the GNSO by visiting: https://learn.icann.org/
<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=>

Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO
<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=>

Transcripts and recordings of GNSO Working Group and Council events are
located on the GNSO Master Calendar
<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=>

-- 

*Bruna Martins dos Santos *

German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander von
Humboldt Foundation <https://www.humboldt-foundation.de/>

Visiting Researcher (Gastwissenschaftlerin) | Wissenschaftszentrum Berlin
für Sozialforschung (WZB) <https://wzb.eu/en>

Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
Chair | Non-Commercial Stakeholder Group at ICANN
<https://gnso.icann.org/en/about/stakeholders-constituencies/ncsg>
Co-Coordinator | Internet Governance Caucus  <https://igcaucus.org/>

Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
bruna.martinsantos
*bruna.martinsdossantos at wzb.eu <bruna.martinsdossantos at wzb.eu>* and
bruna.mrtns at gmail.com
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