[NCSG-PC] [NCSG-EC] Fwd: PLEASE READ: NCPH election for Board seat 14

Mon Apr 13 16:30:42 EEST 2020

Hi James,
thanks,
short answer, not necessarily :)

Best,
Rafik

Le lun. 13 avr. 2020 à 17:22, lists at icann.guru <lists at icann.guru> a écrit :

> I assume that you as the PC Chair will vote on our behalf?
>
> *---*
> *James Gannon*
>
> On 13/04/2020 09:20:26, Rafik Dammak <rafik.dammak at gmail.com> wrote:
> Hi all,
>
> please let me know if there is any comment or question.
> we should appoint who will vote on behalf of NCSG.
>
> Best,
>
> Rafik
>
> Le jeu. 9 avr. 2020 à 19:03, Rafik Dammak <rafik.dammak at gmail.com> a
> écrit :
>
>> Addding the correct pc list address
>>
>> On Thu, Apr 9, 2020, 13:58 Rafik Dammak <rafik.dammak at gmail.com> wrote:
>>
>>> Thanks Stephanie for sharing the info
>>> as first action, I put this as an item for update to our membership in
>>> next week policy call, then follow-up in list to ensure that information is
>>> shared broadly.
>>> with regard to the vote, we can coordinate with all representatives
>>> about the support and appoint who will cast the vote on behalf of NCSG.  I
>>> think the vote by 20th April is doable.
>>>
>>> Best,
>>>
>>> Rafik
>>>
>>> Le jeu. 9 avr. 2020 à 06:31, Stephanie E Perrin via NCSG-EC <
>>> ncsg-ec at lists.ncsg.is> a écrit :
>>>
>>>> In which case, I am happy to step back and permit the PC to organize
>>>> this.  I have reached out to Carlton Samuels, as his collaboration on this
>>>> is required.  I have not heard back from him, as yet.  Over to you, Rafik.
>>>>
>>>> Stephanie
>>>> On 2020-04-08 5:22 p.m., Robin Gross wrote:
>>>>
>>>> Hi all,
>>>>
>>>> I’ve add the NCSG-PC onto this thread since it is the PC who will vote
>>>> and select our board nominee (pursuant to NCSG Charter).
>>>>
>>>> Thanks,
>>>> Robin
>>>>
>>>> On Apr 8, 2020, at 2:20 PM, Stephanie E Perrin via NCSG-EC <
>>>> ncsg-ec at lists.ncsg.is> wrote:
>>>>
>>>> I need to consult you guys, then we (csg and ncsg) need to set up an
>>>> election, where we pick someone to vote for us, and if we get two votes for
>>>> Matthew (ie each side votes for him) we tell staff and Council he is our
>>>> nominee.  It seems a bit clumsy but since we have had a meltdown in the
>>>> past, we needed procedures....
>>>>
>>>> I presume staff will set up that election for us, will ask Carlos Reyes
>>>> who is now in charge of our policy support, not Mary Wong.
>>>>
>>>> cheers Steph
>>>>
>>>> PS Dean Marks is doing the same thing with the CSG guys.
>>>>
>>>>
>>>> On 2020-04-08 5:16 p.m., Raphael Beauregard-Lacroix wrote:
>>>>
>>>> Sure, I'm just not sure what needs to be done!
>>>>
>>>> On Wed, Apr 8, 2020 at 1:04 PM Stephanie E Perrin via NCSG-EC <
>>>> ncsg-ec at lists.ncsg.is> wrote:
>>>>
>>>>> Hi folks, we need to organize on the election of Matthew Shears for
>>>>> Board seat 14.  I have reached out to Carlton Samuels, to tick the box of
>>>>> consulting with our nomcom appointee (no response so far) and I have been
>>>>> chatting with Dean Marks from the CSG, who is keen to cooperate.  We are
>>>>> trying to meet this new deadline of April 20, can we organize to hold our
>>>>> election next week in time to offer our name?  The CSG thinks they can.
>>>>>
>>>>> Sorry to push but we have to get this done faster now due to ICANN's
>>>>> revised timelines....since we are agreed on the candidate, it is just
>>>>> paperwork....
>>>>>
>>>>> cheers Steph
>>>>>
>>>>>
>>>>> -------- Forwarded Message --------
>>>>> Subject: PLEASE READ: NCPH election for Board seat 14
>>>>> Date: Tue, 7 Apr 2020 20:17:14 +0000
>>>>> From: Mary Wong <mary.wong at icann.org> <mary.wong at icann.org>
>>>>> To: Dean Marks <ed4coa at gmail.com> <ed4coa at gmail.com>, Stephanie E
>>>>> Perrin <stephanie.perrin at mail.utoronto.ca>
>>>>> <stephanie.perrin at mail.utoronto.ca>, Bruna Martins dos Santos
>>>>> <bruna.mrtns at gmail.com> <bruna.mrtns at gmail.com>, Joan Kerr
>>>>> <joankerr at FBSC.ORG> <joankerr at FBSC.ORG>, Rafik Dammak
>>>>> <rafik.dammak at gmail.com> <rafik.dammak at gmail.com>, Selli, Claudia
>>>>> <claudia.selli at intl.att.com> <claudia.selli at intl.att.com>,
>>>>> csg-excomm at icann.org <csg-excomm at icann.org> <csg-excomm at icann.org>,
>>>>> Barbara Wanner <bwanner at uscib.org> <bwanner at uscib.org>
>>>>> CC: Chantelle Doerksen <chantelle.doerksen at icann.org>
>>>>> <chantelle.doerksen at icann.org>, Maryam Bakoshi
>>>>> <maryam.bakoshi at icann.org> <maryam.bakoshi at icann.org>, Andrea Glandon
>>>>> <andrea.glandon at icann.org> <andrea.glandon at icann.org>, Carlos Reyes
>>>>> <carlos.reyes at icann.org> <carlos.reyes at icann.org>
>>>>>
>>>>> Dear CSG and NCSG leaders,
>>>>>
>>>>>
>>>>> I would like to apologize for bringing up this topic at this late
>>>>> stage, and at a time when I know that many community members are focusing
>>>>> on important personal and family matters during the current COVID-19
>>>>> situation. Please understand that we as staff would not have raised this
>>>>> were it not a Bylaws-related matter.
>>>>>
>>>>>
>>>>> Here is the issue: under the ICANN Bylaws, formal notification of a
>>>>> nominee for either Board seat 13 or 14 must be provided to the Empowered
>>>>> Community Administration at least six (6) months prior to the commencement
>>>>> of that potential Director’s term. As the 2020 Annual General Meeting is
>>>>> due to conclude on 22 October 2020 (which we realize is somewhat earlier
>>>>> than previous AGMs), this means that *the Empowered Community
>>>>> Administration must receive the Non-Contracted Parties House (NCPH)
>>>>> nomination of a Director to fill Board seat 14 by 22 April 2020* (and
>>>>> not May as we had advised you previously).
>>>>>
>>>>>
>>>>> I understand that the NCPH’s current plan is to hold the formal vote
>>>>> (via a CSG and NCSG representative and in accordance with the NCPH’s agreed
>>>>> procedures) on or around 29 April. In light of the need to notify the GNSO
>>>>> Chair of the result (as under the GNSO Operating Procedures Keith has the
>>>>> responsibility of notifying the Empowered Community Administration), I
>>>>> would like to ask *if it will be possible for the NCPH to complete
>>>>> its vote on a nominee for Board seat 14 by Monday 20 April*, to allow
>>>>> Keith time to inform the GNSO Council (as has been customary) and to
>>>>> formally notify the Empowered Community Administration.
>>>>>
>>>>>
>>>>> I and the whole GNSO support team are sincerely sorry for our previous
>>>>> guidance to you that had mistakenly set 21 May as the final date. Please
>>>>> accept our heartfelt apologies for this rare error as well as for the
>>>>> inconvenience that we know our mistake must cause you and your groups.
>>>>>
>>>>>
>>>>> In view of the situation, please be assured that the CSG and NCSG
>>>>> support staff are happy to assist you with conducting the vote as
>>>>> efficiently and smoothly as possible, to minimize disruption and
>>>>> inconvenience to you. Please let me know if you have any questions or
>>>>> concerns with either the timing or mechanism for the upcoming vote and,
>>>>> once again, I am so very sorry for the trouble.
>>>>>
>>>>>
>>>>> Thank you all very much for your kind understanding.
>>>>>
>>>>>
>>>>> Best regards,
>>>>>
>>>>> Mary
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> NCSG-EC mailing list
>>>>> NCSG-EC at lists.ncsg.is
>>>>> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>>>>>
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