[NCSG-PC] [NCSG-EC] Fwd: PLEASE READ: NCPH election for Board seat 14

Mon Apr 13 11:22:36 EEST 2020

I assume that you as the PC Chair will vote on our behalf?

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James Gannon
On 13/04/2020 09:20:26, Rafik Dammak <rafik.dammak at gmail.com> wrote:
Hi all,

please let me know if there is any comment or question.
we should appoint who will vote on behalf of NCSG.

Best,

Rafik

Le jeu. 9 avr. 2020 à 19:03, Rafik Dammak <rafik.dammak at gmail.com [mailto:rafik.dammak at gmail.com]> a écrit :

Addding the correct pc list address

On Thu, Apr 9, 2020, 13:58 Rafik Dammak <rafik.dammak at gmail.com [mailto:rafik.dammak at gmail.com]> wrote:

Thanks Stephanie for sharing the info
as first action, I put this as an item for update to our membership in next week policy call, then follow-up in list to ensure that information is shared broadly.
with regard to the vote, we can coordinate with all representatives about the support and appoint who will cast the vote on behalf of NCSG.  I think the vote by 20th April is doable. 

Best,

Rafik

Le jeu. 9 avr. 2020 à 06:31, Stephanie E Perrin via NCSG-EC <ncsg-ec at lists.ncsg.is [mailto:ncsg-ec at lists.ncsg.is]> a écrit :

In which case, I am happy to step back and permit the PC to organize this.  I have reached out to Carlton Samuels, as his collaboration on this is required.  I have not heard back from him, as yet.  Over to you, Rafik.

Stephanie

On 2020-04-08 5:22 p.m., Robin Gross wrote:

Hi all,

I’ve add the NCSG-PC onto this thread since it is the PC who will vote and select our board nominee (pursuant to NCSG Charter).

Thanks,
Robin

On Apr 8, 2020, at 2:20 PM, Stephanie E Perrin via NCSG-EC <ncsg-ec at lists.ncsg.is [mailto:ncsg-ec at lists.ncsg.is]> wrote:

I need to consult you guys, then we (csg and ncsg) need to set up an election, where we pick someone to vote for us, and if we get two votes for Matthew (ie each side votes for him) we tell staff and Council he is our nominee.  It seems a bit clumsy but since we have had a meltdown in the past, we needed procedures....
I presume staff will set up that election for us, will ask Carlos Reyes who is now in charge of our policy support, not Mary Wong.
cheers Steph
PS Dean Marks is doing the same thing with the CSG guys.

On 2020-04-08 5:16 p.m., Raphael Beauregard-Lacroix wrote:

Sure, I'm just not sure what needs to be done! 

On Wed, Apr 8, 2020 at 1:04 PM Stephanie E Perrin via NCSG-EC <ncsg-ec at lists.ncsg.is [mailto:ncsg-ec at lists.ncsg.is]> wrote:

Hi folks, we need to organize on the election of Matthew Shears for Board seat 14.  I have reached out to Carlton Samuels, to tick the box of consulting with our nomcom appointee (no response so far) and I have been chatting with Dean Marks from the CSG, who is keen to cooperate.  We are trying to meet this new deadline of April 20, can we organize to hold our election next week in time to offer our name?  The CSG thinks they can.

Sorry to push but we have to get this done faster now due to ICANN's revised timelines....since we are agreed on the candidate, it is just paperwork....

cheers Steph

-------- Forwarded Message --------
Subject: PLEASE READ: NCPH election for Board seat 14
Date: Tue, 7 Apr 2020 20:17:14 +0000
From: Mary Wong <mary.wong at icann.org> [mailto:mary.wong at icann.org]
To: Dean Marks <ed4coa at gmail.com> [mailto:ed4coa at gmail.com], Stephanie E Perrin <stephanie.perrin at mail.utoronto.ca> [mailto:stephanie.perrin at mail.utoronto.ca], Bruna Martins dos Santos <bruna.mrtns at gmail.com> [mailto:bruna.mrtns at gmail.com], Joan Kerr <joankerr at FBSC.ORG> [mailto:joankerr at FBSC.ORG], Rafik Dammak <rafik.dammak at gmail.com> [mailto:rafik.dammak at gmail.com], Selli, Claudia <claudia.selli at intl.att.com> [mailto:claudia.selli at intl.att.com], csg-excomm at icann.org [mailto:csg-excomm at icann.org] <csg-excomm at icann.org> [mailto:csg-excomm at icann.org], Barbara Wanner <bwanner at uscib.org> [mailto:bwanner at uscib.org]
CC: Chantelle Doerksen <chantelle.doerksen at icann.org> [mailto:chantelle.doerksen at icann.org], Maryam Bakoshi <maryam.bakoshi at icann.org> [mailto:maryam.bakoshi at icann.org], Andrea Glandon <andrea.glandon at icann.org> [mailto:andrea.glandon at icann.org], Carlos Reyes <carlos.reyes at icann.org> [mailto:carlos.reyes at icann.org]

Dear CSG and NCSG leaders,

I would like to apologize for bringing up this topic at this late stage, and at a time when I know that many community members are focusing on important personal and family matters during the current COVID-19 situation. Please understand that we as staff would not have raised this were it not a Bylaws-related matter.

Here is the issue: under the ICANN Bylaws, formal notification of a nominee for either Board seat 13 or 14 must be provided to the Empowered Community Administration at least six (6) months prior to the commencement of that potential Director’s term. As the 2020 Annual General Meeting is due to conclude on 22 October 2020 (which we realize is somewhat earlier than previous AGMs), this means that the Empowered Community Administration must receive the Non-Contracted Parties House (NCPH) nomination of a Director to fill Board seat 14 by 22 April 2020 (and not May as we had advised you previously).

I understand that the NCPH’s current plan is to hold the formal vote (via a CSG and NCSG representative and in accordance with the NCPH’s agreed procedures) on or around 29 April. In light of the need to notify the GNSO Chair of the result (as under the GNSO Operating Procedures Keith has the responsibility of notifying the Empowered Community Administration), I would like to ask if it will be possible for the NCPH to complete its vote on a nominee for Board seat 14 by Monday 20 April, to allow Keith time to inform the GNSO Council (as has been customary) and to formally notify the Empowered Community Administration.

I and the whole GNSO support team are sincerely sorry for our previous guidance to you that had mistakenly set 21 May as the final date. Please accept our heartfelt apologies for this rare error as well as for the inconvenience that we know our mistake must cause you and your groups.

In view of the situation, please be assured that the CSG and NCSG support staff are happy to assist you with conducting the vote as efficiently and smoothly as possible, to minimize disruption and inconvenience to you. Please let me know if you have any questions or concerns with either the timing or mechanism for the upcoming vote and, once again, I am so very sorry for the trouble.

Thank you all very much for your kind understanding.

Best regards,
Mary

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