[NCSG-PC] [NCSG-EC] Fwd: PLEASE READ: NCPH election for Board seat 14

Mon Apr 13 11:20:02 EEST 2020

Hi all,

please let me know if there is any comment or question.
we should appoint who will vote on behalf of NCSG.

Best,

Rafik

Le jeu. 9 avr. 2020 à 19:03, Rafik Dammak <rafik.dammak at gmail.com> a écrit :

> Addding the correct pc list address
>
> On Thu, Apr 9, 2020, 13:58 Rafik Dammak <rafik.dammak at gmail.com> wrote:
>
>> Thanks Stephanie for sharing the info
>> as first action, I put this as an item for update to our membership in
>> next week policy call, then follow-up in list to ensure that information is
>> shared broadly.
>> with regard to the vote, we can coordinate with all representatives about
>> the support and appoint who will cast the vote on behalf of NCSG.  I think
>> the vote by 20th April is doable.
>>
>> Best,
>>
>> Rafik
>>
>> Le jeu. 9 avr. 2020 à 06:31, Stephanie E Perrin via NCSG-EC <
>> ncsg-ec at lists.ncsg.is> a écrit :
>>
>>> In which case, I am happy to step back and permit the PC to organize
>>> this.  I have reached out to Carlton Samuels, as his collaboration on this
>>> is required.  I have not heard back from him, as yet.  Over to you, Rafik.
>>>
>>> Stephanie
>>> On 2020-04-08 5:22 p.m., Robin Gross wrote:
>>>
>>> Hi all,
>>>
>>> I’ve add the NCSG-PC onto this thread since it is the PC who will vote
>>> and select our board nominee (pursuant to NCSG Charter).
>>>
>>> Thanks,
>>> Robin
>>>
>>> On Apr 8, 2020, at 2:20 PM, Stephanie E Perrin via NCSG-EC <
>>> ncsg-ec at lists.ncsg.is> wrote:
>>>
>>> I need to consult you guys, then we (csg and ncsg) need to set up an
>>> election, where we pick someone to vote for us, and if we get two votes for
>>> Matthew (ie each side votes for him) we tell staff and Council he is our
>>> nominee.  It seems a bit clumsy but since we have had a meltdown in the
>>> past, we needed procedures....
>>>
>>> I presume staff will set up that election for us, will ask Carlos Reyes
>>> who is now in charge of our policy support, not Mary Wong.
>>>
>>> cheers Steph
>>>
>>> PS Dean Marks is doing the same thing with the CSG guys.
>>>
>>>
>>> On 2020-04-08 5:16 p.m., Raphael Beauregard-Lacroix wrote:
>>>
>>> Sure, I'm just not sure what needs to be done!
>>>
>>> On Wed, Apr 8, 2020 at 1:04 PM Stephanie E Perrin via NCSG-EC <
>>> ncsg-ec at lists.ncsg.is> wrote:
>>>
>>>> Hi folks, we need to organize on the election of Matthew Shears for
>>>> Board seat 14.  I have reached out to Carlton Samuels, to tick the box of
>>>> consulting with our nomcom appointee (no response so far) and I have been
>>>> chatting with Dean Marks from the CSG, who is keen to cooperate.  We are
>>>> trying to meet this new deadline of April 20, can we organize to hold our
>>>> election next week in time to offer our name?  The CSG thinks they can.
>>>>
>>>> Sorry to push but we have to get this done faster now due to ICANN's
>>>> revised timelines....since we are agreed on the candidate, it is just
>>>> paperwork....
>>>>
>>>> cheers Steph
>>>>
>>>>
>>>> -------- Forwarded Message --------
>>>> Subject: PLEASE READ: NCPH election for Board seat 14
>>>> Date: Tue, 7 Apr 2020 20:17:14 +0000
>>>> From: Mary Wong <mary.wong at icann.org> <mary.wong at icann.org>
>>>> To: Dean Marks <ed4coa at gmail.com> <ed4coa at gmail.com>, Stephanie E
>>>> Perrin <stephanie.perrin at mail.utoronto.ca>
>>>> <stephanie.perrin at mail.utoronto.ca>, Bruna Martins dos Santos
>>>> <bruna.mrtns at gmail.com> <bruna.mrtns at gmail.com>, Joan Kerr
>>>> <joankerr at FBSC.ORG> <joankerr at FBSC.ORG>, Rafik Dammak
>>>> <rafik.dammak at gmail.com> <rafik.dammak at gmail.com>, Selli, Claudia
>>>> <claudia.selli at intl.att.com> <claudia.selli at intl.att.com>,
>>>> csg-excomm at icann.org <csg-excomm at icann.org> <csg-excomm at icann.org>,
>>>> Barbara Wanner <bwanner at uscib.org> <bwanner at uscib.org>
>>>> CC: Chantelle Doerksen <chantelle.doerksen at icann.org>
>>>> <chantelle.doerksen at icann.org>, Maryam Bakoshi
>>>> <maryam.bakoshi at icann.org> <maryam.bakoshi at icann.org>, Andrea Glandon
>>>> <andrea.glandon at icann.org> <andrea.glandon at icann.org>, Carlos Reyes
>>>> <carlos.reyes at icann.org> <carlos.reyes at icann.org>
>>>>
>>>> Dear CSG and NCSG leaders,
>>>>
>>>>
>>>> I would like to apologize for bringing up this topic at this late
>>>> stage, and at a time when I know that many community members are focusing
>>>> on important personal and family matters during the current COVID-19
>>>> situation. Please understand that we as staff would not have raised this
>>>> were it not a Bylaws-related matter.
>>>>
>>>>
>>>> Here is the issue: under the ICANN Bylaws, formal notification of a
>>>> nominee for either Board seat 13 or 14 must be provided to the Empowered
>>>> Community Administration at least six (6) months prior to the commencement
>>>> of that potential Director’s term. As the 2020 Annual General Meeting is
>>>> due to conclude on 22 October 2020 (which we realize is somewhat earlier
>>>> than previous AGMs), this means that *the Empowered Community
>>>> Administration must receive the Non-Contracted Parties House (NCPH)
>>>> nomination of a Director to fill Board seat 14 by 22 April 2020* (and
>>>> not May as we had advised you previously).
>>>>
>>>>
>>>> I understand that the NCPH’s current plan is to hold the formal vote
>>>> (via a CSG and NCSG representative and in accordance with the NCPH’s agreed
>>>> procedures) on or around 29 April. In light of the need to notify the GNSO
>>>> Chair of the result (as under the GNSO Operating Procedures Keith has the
>>>> responsibility of notifying the Empowered Community Administration), I
>>>> would like to ask *if it will be possible for the NCPH to complete its
>>>> vote on a nominee for Board seat 14 by Monday 20 April*, to allow
>>>> Keith time to inform the GNSO Council (as has been customary) and to
>>>> formally notify the Empowered Community Administration.
>>>>
>>>>
>>>> I and the whole GNSO support team are sincerely sorry for our previous
>>>> guidance to you that had mistakenly set 21 May as the final date. Please
>>>> accept our heartfelt apologies for this rare error as well as for the
>>>> inconvenience that we know our mistake must cause you and your groups.
>>>>
>>>>
>>>> In view of the situation, please be assured that the CSG and NCSG
>>>> support staff are happy to assist you with conducting the vote as
>>>> efficiently and smoothly as possible, to minimize disruption and
>>>> inconvenience to you. Please let me know if you have any questions or
>>>> concerns with either the timing or mechanism for the upcoming vote and,
>>>> once again, I am so very sorry for the trouble.
>>>>
>>>>
>>>> Thank you all very much for your kind understanding.
>>>>
>>>>
>>>> Best regards,
>>>>
>>>> Mary
>>>>
>>>>
>>>> _______________________________________________
>>>> NCSG-EC mailing list
>>>> NCSG-EC at lists.ncsg.is
>>>> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>>>>
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>>>
>>>
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>>
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