[NCSG-PC] Fwd: FW: [ICANN Community Leaders] ICANN66 - Constituency Sessions - Topic from the Board

[Ayden Férdeline]

To an extent I agree.

I do like there only being a topic, and there being room for a real dialogue.

However, I worry we might walk into the room under-prepared.

At least when we had to formulate questions, we involved the entire NCSG and generally had a good discussion on our mailing list ahead of time developing our positions.

I wonder if it would be a good idea to develop questions still (for our internal use only), and to only give the Board our overarching topic?

Ayden

‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
On Tuesday, 24 September 2019 08:16, Rafik Dammak <rafik.dammak at gmail.com> wrote:

> Hi,
>
> Thanks Stephanie,
> I welcome the change in format. I believe we and board tried  to cram so many topics and questions in one hour in a way that didn't engage or create a real dialogue.
> at least we can try and see how it will work.
> I would prefer suggesting topic instead of questions where we can introduce and develop better what we would like to discuss.
>
> Best,
>
> Rafik
>
> le mar. 24 sept. 2019 à 08:16, Stephanie Perrin <stephanie.perrin at mail.utoronto.ca> a écrit :
>
>> As you can see, the format for discussions with the Board has changed slightly.  We have a bit of time to discuss this, but I would like to send it out to the NCSG-discuss list by the end of this week.  What do you guys think?
>>
>> cheers Stephanie
>>
>> -------- Forwarded Message --------
>> Subject:	FW: [ICANN Community Leaders] ICANN66 - Constituency Sessions - Topic from the Board
>> Date:	Mon, 23 Sep 2019 13:53:12 +0000
>> From:	Maryam Bakoshi [<maryam.bakoshi at icann.org>](mailto:maryam.bakoshi at icann.org)
>>
>> To:	stephanie.perrin at mail.utoronto.ca [<stephanie.perrin at mail.utoronto.ca>](mailto:stephanie.perrin at mail.utoronto.ca), Bruna Martins dos Santos [<bruna.mrtns at gmail.com>](mailto:bruna.mrtns at gmail.com), Joan Kerr [<joankerr at fbsc.org>](mailto:joankerr at fbsc.org), Rafik Dammak [<rafik.dammak at gmail.com>](mailto:rafik.dammak at gmail.com)
>>
>> Please find below.
>>
>> Many thanks,
>>
>> --
>>
>> Maryam Bakoshi | SO/AC Collaboration Services Sr. Coordinator
>>
>> ICANN | Internet Corporation for Assigned Names and Numbers
>>
>> S: Maryam.bakoshi.icann | T: +44 7846 471777
>>
>> From: SO-AC-SG-CLeaders [<so-ac-sg-cleaders-bounces at icann.org>](mailto:so-ac-sg-cleaders-bounces at icann.org) on behalf of Vinciane Koenigsfeld [<vinciane.koenigsfeld at icann.org>](mailto:vinciane.koenigsfeld at icann.org)
>> Date: Monday, 23 September 2019 at 08:29
>> To: ["so-ac-sg-cleaders at icann.org"](mailto:so-ac-sg-cleaders at icann.org) [<so-ac-sg-cleaders at icann.org>](mailto:so-ac-sg-cleaders at icann.org)
>> Cc: Board-Ops-Team [<board-ops-team-bounces at icann.org>](mailto:board-ops-team-bounces at icann.org)
>> Subject: [ICANN Community Leaders] ICANN66 - Constituency Sessions - Topic from the Board
>>
>> Dear Constituency and Stakeholder Groups Chairs,
>>
>> Please reply no later than Monday 14 October 2019
>>
>> The Board and I are very much looking forward to engaging with you during our 21st AGM that will take place in Montreal between 2-7 November 2019.
>>
>> We wish to keep working on improving our interaction with you and, in particular, we want to address some of the requests and feedback we have received and introduce some more flexibility in the format of our valuable face-to-face meetings.
>>
>> Starting in Montreal, instead of sending up to three questions to the Board, we would like to offer you the alternative option of choosing a single topic and having an open discussion with the Board on that topic.
>>
>> We are also suggesting that the list of questions or topics received be shared with the entire Community using the Policy digest, in order to increase transparency and allow the groups to improve their own understanding of their peers’ point of views on different issues.
>>
>> As for time allocation, we propose to allocate half of our time together to answer your questions or discuss your single topic and the other half to address the Board’s topic.
>>
>> In preparation for our meetings, the Board chose the following topic to have an open discussion with you:
>>
>> “Community, Board and ICANN org readiness to implement the following three critical plans that will shape ICANN’s future. : (1) Strategic Plan FY 21-25, (2) Operating & Financial Plan FY 21-25, and (3) Work Plan to improve the effectiveness of ICANN’s multistakeholder model.”
>>
>> The [Strategic Plan [icann.org]](https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_system_files_files_strategic-2Dplan-2D2021-2D2025-2D24jun19-2Den.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=1A9IIOkJia11FXDmJ1R4Jn7wGT4ExHiVuBF89mvNt_Q&m=G2nr6qllkejitMocxR4uW29Z_W5sz1jp-EdSnMjtZfo&s=E_lf_KIvrmDMSIoHktHEXMyyERpNA5Ohivkdyiw45nk&e=) has been adopted by the Board last June at ICANN 65 in Marrakech.  The two other plans will be completed and posted for public comment in December 2019.
>>
>> At ICANN 64 in Kobe, the Board asked each constituency to provide three suggestions, one for the Board, one for ICANN org and one for the Community of things/aspects that should be done/improved in order to implement  these plans successfully, starting 1 July 2020, as mandated by our Bylaws.  In addition, the Board asked for one suggestion of something that could be done externally to improve trust and with our partners and alliances (eg. IETF) so that they collaborate effectively with ICANN on some of our strategic objectives (eg. DNS security).
>>
>> Based on the input received in Kobe, we are compiling a list of suggested actions for the community, Board and ICANN org which we would like to share and discuss with you in Montreal.  We will send you that list in advance of our meeting in Montreal on or before 11 October 2019.
>>
>> We would be very grateful if you could send to Board Operations (board-ops-team at icann.org)  your single topic or the  list of questions (max. 3), in order of priority, no later than Monday 14 October 2019 or sooner.
>>
>> For information, we are not changing the current total time allotted per group nor the room set-up.
>>
>> We look forward to hearing your thoughts on our suggestions and on how to improve our interaction further.
>>
>> We thank you in advance for your time on this matter and we look forward to welcoming you in Canada!
>>
>> Best regards,
>>
>> Cherine Chalaby
>>
>> Chair, ICANN Board of Directors
>>
>> _______________________________________________
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>> NCSG-PC at lists.ncsg.is
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