[NCSG-PC] Seating of EPDP Alternates

[Rafik Dammak]

Hi Farzaneh,

looks ok. I am just for keeping it simple  :)
unless we may have several members missing many calls in a row, everything
should be ok and we get enough coverage with 3 alternates.

Best,

Rafik

Le mer. 25 juil. 2018 à 02:07, farzaneh badii <farzaneh.badii at gmail.com> a
écrit :

> Hi
>
> So our agreements can be as follows:
>
> 1. Members have to assign an alternate for any meeting they cannot attend.
>
> 2. They need to announce on ncsg epdp list. And announce the alternate.
>
> 3. Preferably if two members cannot attend the same meeting need to assign
> two different alternates. If two members have chosen the same alternate
> they should agree among themselves to assign an additional  alternate.
>
> 4. Preferably no one alternate should represent two members at the same
> meeting.
>
> 5. If the alternates cannot attend either, the world will come to an end
> and we don't even have to discuss epdp
>
>
>
> On Tue, Jul 24, 2018 at 9:24 AM Stephanie Perrin <
> stephanie.perrin at mail.utoronto.ca> wrote:
>
>> I agree that we need 100% coverage whenever possible.  I think that how
>> we arrange alternates will depend on frequency of calls, time rotation of
>> calls (so far based on the doodle poll, not seeming much flexibility in the
>> timing) and how people prefer to work.  I doubt that all the calls will
>> happen to be in the middle of the night for me because the two most popular
>> time zones are likely to be (based on overall composition) California and
>> Washington.  I think perhaps we can do like we do for Council, let people
>> select their alternative?  I expect a lot of these calls are going to be
>> (as usual) in the middle of the night for David, we should perhaps be
>> preparing a wee map of our timezones....
>>
>> cheers Steph
>> On 2018-07-23 23:07, Ayden Férdeline wrote:
>>
>> Hi all,
>>
>> Just thought I’d start this conversation off now re: how and when we
>> appoint alternates.
>>
>> 1) I think it would be beneficial for the NCSG to have 100% coverage on
>> all calls; wherever possible we should not have calls where there are not 6
>> NCSG members present. Is this reasonable?
>>
>> 2) How will we appoint alternates? Is this something that should be
>> arranged by the NCSG Chair, or is it an individual responsibility to find
>> an alternate to cover us where we are unavailable?
>>
>> 3) Do we want rotation to be in place to ensure that all alternates are,
>> to the greatest extent possible, invited to be an alternate for an equal
>> number of calls? Or should other factors be considered, i.e. timezone of
>> call/alternate, subject matter?
>>
>> Best wishes,
>>
>> Ayden
>>
>> Sent from ProtonMail Mobile
>>
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> --
> Farzaneh
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