[NCSG-PC] Seating of EPDP Alternates

[farzaneh badii]

Hi

So our agreements can be as follows:

1. Members have to assign an alternate for any meeting they cannot attend.

2. They need to announce on ncsg epdp list. And announce the alternate.

3. Preferably if two members cannot attend the same meeting need to assign
two different alternates. If two members have chosen the same alternate
they should agree among themselves to assign an additional  alternate.

4. Preferably no one alternate should represent two members at the same
meeting.

5. If the alternates cannot attend either, the world will come to an end
and we don't even have to discuss epdp



On Tue, Jul 24, 2018 at 9:24 AM Stephanie Perrin <
stephanie.perrin at mail.utoronto.ca> wrote:

> I agree that we need 100% coverage whenever possible.  I think that how we
> arrange alternates will depend on frequency of calls, time rotation of
> calls (so far based on the doodle poll, not seeming much flexibility in the
> timing) and how people prefer to work.  I doubt that all the calls will
> happen to be in the middle of the night for me because the two most popular
> time zones are likely to be (based on overall composition) California and
> Washington.  I think perhaps we can do like we do for Council, let people
> select their alternative?  I expect a lot of these calls are going to be
> (as usual) in the middle of the night for David, we should perhaps be
> preparing a wee map of our timezones....
>
> cheers Steph
> On 2018-07-23 23:07, Ayden Férdeline wrote:
>
> Hi all,
>
> Just thought I’d start this conversation off now re: how and when we
> appoint alternates.
>
> 1) I think it would be beneficial for the NCSG to have 100% coverage on
> all calls; wherever possible we should not have calls where there are not 6
> NCSG members present. Is this reasonable?
>
> 2) How will we appoint alternates? Is this something that should be
> arranged by the NCSG Chair, or is it an individual responsibility to find
> an alternate to cover us where we are unavailable?
>
> 3) Do we want rotation to be in place to ensure that all alternates are,
> to the greatest extent possible, invited to be an alternate for an equal
> number of calls? Or should other factors be considered, i.e. timezone of
> call/alternate, subject matter?
>
> Best wishes,
>
> Ayden
>
> Sent from ProtonMail Mobile
>
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-- 
Farzaneh
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