[NCSG-PC] Seating of EPDP Alternates

[Farell FOLLY]

Dear all,

I will also go for simplicity and suggest to circumvent all the formal kinds of stuff that an EPDP member have to do: designate an alternate and so on and so forth.

All nine members will be on the same list, therefore; when a member is unable to attend a call (s)he announces on the list and the first alternate available participates. Otherwise, it seems to me that there’ll be too many rules for to cover all “what if” cases. Here, we are talking about only 3 alternates.


@__f_f__

Best Regards
____________________________________
Farell FOLLY
NCUC Rep. to the NCSG Policy Committee
linkedin.com/in/farellf






> On 25 Jul 2018, at 05:31, Rafik Dammak <rafik.dammak at gmail.com> wrote:
> 
> Hi Farzaneh,
> 
> looks ok. I am just for keeping it simple  :)
> unless we may have several members missing many calls in a row, everything should be ok and we get enough coverage with 3 alternates.
> 
> Best,
> 
> Rafik
> 
> Le mer. 25 juil. 2018 à 02:07, farzaneh badii <farzaneh.badii at gmail.com <mailto:farzaneh.badii at gmail.com>> a écrit :
> Hi 
> 
> So our agreements can be as follows: 
> 
> 1. Members have to assign an alternate for any meeting they cannot attend. 
> 
> 2. They need to announce on ncsg epdp list. And announce the alternate. 
> 
> 3. Preferably if two members cannot attend the same meeting need to assign two different alternates. If two members have chosen the same alternate they should agree among themselves to assign an additional  alternate. 
> 
> 4. Preferably no one alternate should represent two members at the same meeting. 
> 
> 5. If the alternates cannot attend either, the world will come to an end and we don't even have to discuss epdp 
> 
> 
> 
> On Tue, Jul 24, 2018 at 9:24 AM Stephanie Perrin <stephanie.perrin at mail.utoronto.ca <mailto:stephanie.perrin at mail.utoronto.ca>> wrote:
> I agree that we need 100% coverage whenever possible.  I think that how we arrange alternates will depend on frequency of calls, time rotation of calls (so far based on the doodle poll, not seeming much flexibility in the timing) and how people prefer to work.  I doubt that all the calls will happen to be in the middle of the night for me because the two most popular time zones are likely to be (based on overall composition) California and Washington.  I think perhaps we can do like we do for Council, let people select their alternative?  I expect a lot of these calls are going to be (as usual) in the middle of the night for David, we should perhaps be preparing a wee map of our timezones....
> 
> cheers Steph
> On 2018-07-23 23:07, Ayden Férdeline wrote:
>> Hi all,
>> 
>> Just thought I’d start this conversation off now re: how and when we appoint alternates. 
>> 
>> 1) I think it would be beneficial for the NCSG to have 100% coverage on all calls; wherever possible we should not have calls where there are not 6 NCSG members present. Is this reasonable?
>> 
>> 2) How will we appoint alternates? Is this something that should be arranged by the NCSG Chair, or is it an individual responsibility to find an alternate to cover us where we are unavailable?
>> 
>> 3) Do we want rotation to be in place to ensure that all alternates are, to the greatest extent possible, invited to be an alternate for an equal number of calls? Or should other factors be considered, i.e. timezone of call/alternate, subject matter?
>> 
>> Best wishes,
>> 
>> Ayden
>> 
>> Sent from ProtonMail Mobile
>> 
>> 
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