[NCSG-PC] Fwd: YOUR FEEDBACK REQUESTED: Planning for 2018 NCPH Intersessional & GNSO Council strategic planning sessions

Sat Jul 29 20:59:00 EEST 2017

You make some good points.  Probably I am just feeling cheap and broke; 
these things always cost me money.

cheers Steph

On 2017-07-29 13:01, avri doria wrote:
> (observer)
>
> I think that the annual conversation between CSG et al and NCSG et al,
> is a good thing and an important thing. I think it also should be
> coordinated with staff contacts so that both CSG and NCSG can hear the
> same things.
>
> I think the GNSO council et al spending some time in retreat is also
> important for building a council that can sustain working together. It
> can't happen at the full meetings, so makes sense that it happen outside
> that.  I think this should also be don with staff access.
>
> I think all of these meetings are best done in proximity to an ICANN
> office and offset from the 3 main meetings.
>
> The meetings need planning and focus, but I do not believe it wise to
> let them drop.
>
> avri
>
>
>
> On 28-Jul-17 18:48, Stephanie Perrin wrote:
>> I am not enthusiastic about more meetings either.  And I am not keen
>> on travelling to the US.....Los Angeles takes way longer than Iceland,
>> for me, with way more hassle.  I have never been to Mexico, so I dont
>> know how hard that is.  Am indifferent about putting the two meetings
>> together, makes sense not to fly twice.
>>
>> cheers SP
>>
>>
>> On 2017-07-28 18:30, Rafik Dammak wrote:
>>> Hi,
>>>
>>> I am among those who are not really supporting holding another
>>> intersessional meeting next year. We are not doing any serious review
>>> and trying to improve it but just carrying on because we got a budget.
>>> if the interesessional will be organized anyway, I think it would
>>> make sense to hold it in the same week with the Council planning
>>> meeting. that means 1 travel less for councilors at least.
>>>
>>> Best,
>>>
>>> Rafik
>>>
>>>
>>> 2017-07-28 19:57 GMT+09:00 Ayden Férdeline <icann at ferdeline.com
>>> <mailto:icann at ferdeline.com>>:
>>>
>>>      Thanks for sharing this, Stephanie, and for inviting our feedback.
>>>
>>>      I think the two meetings should be held separately at different
>>>      times of the year, as they serve different purposes and cater to
>>>      different audiences [with some overlap].
>>>
>>>      I understand that ICANN staff try only to travel during business
>>>      hours, but some of our participants might find it easier to be
>>>      able to travel to a meeting over a weekend and to have the
>>>      meeting commence on a Sunday. I am not sure what others think
>>>      about this suggestion, particularly those on the GNSO Council who
>>>      would be impacted here, but just putting that idea out there...
>>>
>>>      For the GNSO Council Strategic Planning Meeting, it makes sense
>>>      to me to have this in Los Angeles given it is the closest ICANN
>>>      office for the majority of the likely participants.
>>>
>>>      For the Intersessional (which I think should continue, though I
>>>      understand that is not a view held by all) I also think Los
>>>      Angeles makes a lot of sense, though I understand the participant
>>>      profiles vary, and it may be very difficult for many of the
>>>      Intersessional participants to travel to the United States. Based
>>>      on the participant profiles of everyone who attended the
>>>      Intersessional this year, I believe Mexico City would be much
>>>      easier for everyone to travel to [anyone with an existing US or
>>>      Canadian visa does not need a visa to enter Mexico, and for many
>>>      in Latin America, Mexico’s immigration policies are very fair].
>>>      It would also be a rather economical choice.
>>>
>>>      Best wishes, Ayden Férdeline
>>>
>>>
>>>>      -------- Original Message --------
>>>>      Subject: [NCSG-PC] Fwd: YOUR FEEDBACK REQUESTED: Planning for
>>>>      2018 NCPH Intersessional & GNSO Council strategic planning sessions
>>>>      Local Time: July 27, 2017 9:37 PM
>>>>      UTC Time: July 27, 2017 8:37 PM
>>>>      From: stephanie.perrin at mail.utoronto.ca
>>>>      <mailto:stephanie.perrin at mail.utoronto.ca>
>>>>      To: ncsg-pc <ncsg-pc at lists.ncsg.is <mailto:ncsg-pc at lists.ncsg.is>>
>>>>
>>>>
>>>>      Perhaps we ought to discuss this on the broader list as well,
>>>>      just forwarding....
>>>>
>>>>      Stephanie
>>>>
>>>>
>>>>
>>>>      -------- Forwarded Message --------
>>>>      Subject:
>>>>      	YOUR FEEDBACK REQUESTED: Planning for 2018 NCPH Intersessional
>>>>      & GNSO Council strategic planning sessions
>>>>      Date:
>>>>      	Mon, 24 Jul 2017 15:22:29 +0000
>>>>      From:
>>>>      	Mary Wong <mary.wong at icann.org> <mailto:mary.wong at icann.org>
>>>>      To:
>>>>      	Phil Corwin <psc at vlaw-dc.com> <mailto:psc at vlaw-dc.com>, Susan
>>>>      Kawaguchi <susankpolicy at gmail.com>
>>>>      <mailto:susankpolicy at gmail.com>, Heather Forrest
>>>>      <haforrestesq at gmail.com> <mailto:haforrestesq at gmail.com>,
>>>>      icannlists <icannlists at winston.com>
>>>>      <mailto:icannlists at winston.com>, Wolf-Ulrich.Knoben
>>>>      <wolf-ulrich.knoben at t-online.de>
>>>>      <mailto:wolf-ulrich.knoben at t-online.de>, Anthony Harris
>>>>      <anthonyrharris at gmail.com> <mailto:anthonyrharris at gmail.com>,
>>>>      Rafik Dammak <rafik.dammak at gmail.com>
>>>>      <mailto:rafik.dammak at gmail.com>, Milan, Stefania
>>>>      <Stefania.Milan at EUI.eu> <mailto:Stefania.Milan at EUI.eu>, Marilia
>>>>      Maciel <mariliamaciel at gmail.com>
>>>>      <mailto:mariliamaciel at gmail.com>, Stephanie Perrin
>>>>      <stephanie.perrin at mail.utoronto.ca>
>>>>      <mailto:stephanie.perrin at mail.utoronto.ca>, Martin Pablo Silva
>>>>      Valent <mpsilvavalent at gmail.com>
>>>>      <mailto:mpsilvavalent at gmail.com>, Johan Helsingius
>>>>      <julf at julf.com> <mailto:julf at julf.com>
>>>>      CC:
>>>>      	Benedetta Rossi <benedetta.rossi at icann.org>
>>>>      <mailto:benedetta.rossi at icann.org>
>>>>
>>>>
>>>>
>>>>      Dear Heather, Susan, Marilia, Stefania, Stephanie, Phil, Rafik,
>>>>      Tony, Julf, Wolf-Ulrich, Paul and Martin,
>>>>
>>>>       
>>>>
>>>>      I am writing to seek your input as we (ICANN staff) begin
>>>>      working with the GNSO Council leadership and the NCPH leadership
>>>>      to plan two face-to-face meetings that have been approved for FY
>>>>      2018. One is a 2-3 day strategic planning session for the GNSO
>>>>      Council (approved as a pilot project for FY2018), and the other
>>>>      is the periodic NCPH Intersessional meeting.
>>>>
>>>>       
>>>>
>>>>      As the application for the GNSO Council’s strategic planning
>>>>      meeting had indicated that this might take place in January
>>>>      2018, and as the NCPH Intersessional has traditionally taken
>>>>      place in January or February, staff would like to know if you
>>>>      believe it will be _preferable for these two meetings to take
>>>>      place concurrently, such that both meetings can occur within the
>>>>      space of a single week in the same location, or if you think it
>>>>      will be better to plan them as two separate meetings taking
>>>>      place at different times in the year_.
>>>>
>>>>       
>>>>
>>>>      You may be interested to know that the ICANN process for
>>>>      face-to-face meeting planning has been updated (as of June
>>>>      2017), such that meeting requests for location, dates and travel
>>>>      now have to be sent in several months ahead of time. For the
>>>>      GNSO Council strategic planning meeting, the budget approval
>>>>      requires an ICANN office location, with preference for Los
>>>>      Angeles – hence, if you think running both meetings concurrently
>>>>      in the same week is better, this will most probably mean that
>>>>      the NCPH Intersessional will take place in Los Angeles as well.
>>>>
>>>>       
>>>>
>>>>      We understand that, as these events are going to take place in
>>>>      calendar year 2018, several of you may no longer be on the
>>>>      Council by that time. In addition, decisions and programming
>>>>      concerning the NCPH Intersessional is the responsibility of the
>>>>      NCPH leadership and not the GNSO Council. However, for planning
>>>>      purposes we thought it appropriate to seek as much input as
>>>>      possible from those community members who may be most affected
>>>>      by the dates and timing, and so we hope you are able to provide
>>>>      us with your opinion as to which option is preferred.
>>>>
>>>>       
>>>>
>>>>      Thanks and cheers
>>>>
>>>>      Mary
>>>>
>>>>       
>>>>
>>>>       
>>>>
>>>
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>>>
>>>
>>>
>>>
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