[NCSG-PC] Fwd: YOUR FEEDBACK REQUESTED: Planning for 2018 NCPH Intersessional & GNSO Council strategic planning sessions

[Ayden Férdeline]

Thanks for sharing this, Stephanie, and for inviting our feedback.
I think the two meetings should be held separately at different times of the year, as they serve different purposes and cater to different audiences [with some overlap].
I understand that ICANN staff try only to travel during business hours, but some of our participants might find it easier to be able to travel to a meeting over a weekend and to have the meeting commence on a Sunday. I am not sure what others think about this suggestion, particularly those on the GNSO Council who would be impacted here, but just putting that idea out there...
For the GNSO Council Strategic Planning Meeting, it makes sense to me to have this in Los Angeles given it is the closest ICANN office for the majority of the likely participants.
For the Intersessional (which I think should continue, though I understand that is not a view held by all) I also think Los Angeles makes a lot of sense, though I understand the participant profiles vary, and it may be very difficult for many of the Intersessional participants to travel to the United States. Based on the participant profiles of everyone who attended the Intersessional this year, I believe Mexico City would be much easier for everyone to travel to [anyone with an existing US or Canadian visa does not need a visa to enter Mexico, and for many in Latin America, Mexico’s immigration policies are very fair]. It would also be a rather economical choice.

Best wishes, Ayden Férdeline

> -------- Original Message --------
> Subject: [NCSG-PC] Fwd: YOUR FEEDBACK REQUESTED: Planning for 2018 NCPH Intersessional & GNSO Council strategic planning sessions
> Local Time: July 27, 2017 9:37 PM
> UTC Time: July 27, 2017 8:37 PM
> From: stephanie.perrin at mail.utoronto.ca
> To: ncsg-pc <ncsg-pc at lists.ncsg.is>
>
> Perhaps we ought to discuss this on the broader list as well, just forwarding....
>
> Stephanie
>
> -------- Forwarded Message --------
> Subject:	YOUR FEEDBACK REQUESTED: Planning for 2018 NCPH Intersessional & GNSO Council strategic planning sessions
> Date:	Mon, 24 Jul 2017 15:22:29 +0000
> From:	Mary Wong [<mary.wong at icann.org>](mailto:mary.wong at icann.org)
> To:	Phil Corwin [<psc at vlaw-dc.com>](mailto:psc at vlaw-dc.com), Susan Kawaguchi [<susankpolicy at gmail.com>](mailto:susankpolicy at gmail.com), Heather Forrest [<haforrestesq at gmail.com>](mailto:haforrestesq at gmail.com), icannlists [<icannlists at winston.com>](mailto:icannlists at winston.com), Wolf-Ulrich.Knoben [<wolf-ulrich.knoben at t-online.de>](mailto:wolf-ulrich.knoben at t-online.de), Anthony Harris [<anthonyrharris at gmail.com>](mailto:anthonyrharris at gmail.com), Rafik Dammak [<rafik.dammak at gmail.com>](mailto:rafik.dammak at gmail.com), Milan, Stefania [<Stefania.Milan at EUI.eu>](mailto:Stefania.Milan at EUI.eu), Marilia Maciel [<mariliamaciel at gmail.com>](mailto:mariliamaciel at gmail.com), Stephanie Perrin [<stephanie.perrin at mail.utoronto.ca>](mailto:stephanie.perrin at mail.utoronto.ca), Martin Pablo Silva Valent [<mpsilvavalent at gmail.com>](mailto:mpsilvavalent at gmail.com), Johan Helsingius [<julf at julf.com>](mailto:julf at julf.com)
> CC:	Benedetta Rossi [<benedetta.rossi at icann.org>](mailto:benedetta.rossi at icann.org)
>
> Dear Heather, Susan, Marilia, Stefania, Stephanie, Phil, Rafik, Tony, Julf, Wolf-Ulrich, Paul and Martin,
>
> I am writing to seek your input as we (ICANN staff) begin working with the GNSO Council leadership and the NCPH leadership to plan two face-to-face meetings that have been approved for FY 2018. One is a 2-3 day strategic planning session for the GNSO Council (approved as a pilot project for FY2018), and the other is the periodic NCPH Intersessional meeting.
>
> As the application for the GNSO Council’s strategic planning meeting had indicated that this might take place in January 2018, and as the NCPH Intersessional has traditionally taken place in January or February, staff would like to know if you believe it will be preferable for these two meetings to take place concurrently, such that both meetings can occur within the space of a single week in the same location, or if you think it will be better to plan them as two separate meetings taking place at different times in the year.
>
> You may be interested to know that the ICANN process for face-to-face meeting planning has been updated (as of June 2017), such that meeting requests for location, dates and travel now have to be sent in several months ahead of time. For the GNSO Council strategic planning meeting, the budget approval requires an ICANN office location, with preference for Los Angeles – hence, if you think running both meetings concurrently in the same week is better, this will most probably mean that the NCPH Intersessional will take place in Los Angeles as well.
>
> We understand that, as these events are going to take place in calendar year 2018, several of you may no longer be on the Council by that time. In addition, decisions and programming concerning the NCPH Intersessional is the responsibility of the NCPH leadership and not the GNSO Council. However, for planning purposes we thought it appropriate to seek as much input as possible from those community members who may be most affected by the dates and timing, and so we hope you are able to provide us with your opinion as to which option is preferred.
>
> Thanks and cheers
>
> Mary
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