[NCSG-PC] Fwd: YOUR FEEDBACK REQUESTED: Planning for 2018 NCPH Intersessional & GNSO Council strategic planning sessions

[Stephanie Perrin]

Perhaps we ought to discuss this on the broader list as well, just 
forwarding....

Stephanie



-------- Forwarded Message --------
Subject: 	YOUR FEEDBACK REQUESTED: Planning for 2018 NCPH Intersessional 
& GNSO Council strategic planning sessions
Date: 	Mon, 24 Jul 2017 15:22:29 +0000
From: 	Mary Wong <mary.wong at icann.org>
To: 	Phil Corwin <psc at vlaw-dc.com>, Susan Kawaguchi 
<susankpolicy at gmail.com>, Heather Forrest <haforrestesq at gmail.com>, 
icannlists <icannlists at winston.com>, Wolf-Ulrich.Knoben 
<wolf-ulrich.knoben at t-online.de>, Anthony Harris 
<anthonyrharris at gmail.com>, Rafik Dammak <rafik.dammak at gmail.com>, 
Milan, Stefania <Stefania.Milan at EUI.eu>, Marilia Maciel 
<mariliamaciel at gmail.com>, Stephanie Perrin 
<stephanie.perrin at mail.utoronto.ca>, Martin Pablo Silva Valent 
<mpsilvavalent at gmail.com>, Johan Helsingius <julf at julf.com>
CC: 	Benedetta Rossi <benedetta.rossi at icann.org>



Dear Heather, Susan, Marilia, Stefania, Stephanie, Phil, Rafik, Tony, 
Julf, Wolf-Ulrich, Paul and Martin,

I am writing to seek your input as we (ICANN staff) begin working with 
the GNSO Council leadership and the NCPH leadership to plan two 
face-to-face meetings that have been approved for FY 2018. One is a 2-3 
day strategic planning session for the GNSO Council (approved as a pilot 
project for FY2018), and the other is the periodic NCPH Intersessional 
meeting.

As the application for the GNSO Council’s strategic planning meeting had 
indicated that this might take place in January 2018, and as the NCPH 
Intersessional has traditionally taken place in January or February, 
staff would like to know if you believe it will be _preferable for these 
two meetings to take place concurrently, such that both meetings can 
occur within the space of a single week in the same location, or if you 
think it will be better to plan them as two separate meetings taking 
place at different times in the year_.

You may be interested to know that the ICANN process for face-to-face 
meeting planning has been updated (as of June 2017), such that meeting 
requests for location, dates and travel now have to be sent in several 
months ahead of time. For the GNSO Council strategic planning meeting, 
the budget approval requires an ICANN office location, with preference 
for Los Angeles – hence, if you think running both meetings concurrently 
in the same week is better, this will most probably mean that the NCPH 
Intersessional will take place in Los Angeles as well.

We understand that, as these events are going to take place in calendar 
year 2018, several of you may no longer be on the Council by that time. 
In addition, decisions and programming concerning the NCPH 
Intersessional is the responsibility of the NCPH leadership and not the 
GNSO Council. However, for planning purposes we thought it appropriate 
to seek as much input as possible from those community members who may 
be most affected by the dates and timing, and so we hope you are able to 
provide us with your opinion as to which option is preferred.

Thanks and cheers

Mary

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