[NCSG-PC] Fw: Re: Sessions in Johannesburg?

Wed Apr 26 04:18:38 EEST 2017

Hi,

Thanks Farzaneh for the requests draft.

maybe just to set the expectations right here:

- we are requesting 1 hour every morning for outreach AND policy discussion
purpose. We should have that in mind in term of preparation and briefing
about policy issues based on the day schedule since we need to include and
involve newcomers while working on NCSG policy positions. Based on the GNSO
preliminary block schedule (
https://gnso.icann.org/en/drafts/icann59-draft-gnso-schedule-19apr17-en.pdf),
several PDP session seems to start at 8:30 am which may create some
conflicts.

- 30min lunch daily meeting to reserve the slots and have that for whatever
purpose. GNSO council may have a working lunch on Monday and the council
public meeting will start 30min earlier on Wednesday.

I guess we should also have in mind some logistical questions such as: is
the venue near to the hotels or not (just to avoid the challenge of coming
early to the venue) and also ensuring proper access to food if we don’t get
catering :).

the schedule will be busy anyway :) but I do think we have to prepare for
those sessions if we are aiming for policy discussion and sharing the
workload among us. the Policy Committee should organize and support those
sessions.

Best,

Rafik

2017-04-26 7:00 GMT+09:00 farzaneh badii <farzaneh.badii at gmail.com>:

> Hi
>
> Since I have a lot of time, I have written the NCSG meeting requests for
> Tapani's consideration to submit to  Terri tomorrow. NCUC will participate
> in all of the NCSG meetings but we might have a couple of informal meetings
> separate from NCSG, I will ask for nonconflicting meetings.
>
> Note that I have asked for all the meetings to be public and in the email
> to Terri we should be clear that we want meetings for all 4 days and they
> are not just for one day.
>
> Best
>
> Farzaneh
>
> On Tue, Apr 25, 2017 at 3:38 PM, Matthew Shears <matthew at intpolicy.com>
> wrote:
>
>> + 1
>>
>> On 25/04/2017 21:35, farzaneh badii wrote:
>>
>> Martin,  I think these can be  NCSG meetings which include both NCUC and
>> NPOC. we should say in the description of the meeting that NCSG, as well as
>> its constituencies, will hold these meetings but strictly talk about policy
>> and what at the NCSG level we are working on. Based on each day GNSO
>> program I think we could brief the attendees on the issues and our
>> strategies to tackle the issue and also brief them on how we come up with
>> policies.
>>
>> Farzaneh
>>
>> On Tue, Apr 25, 2017 at 3:18 PM, Martin Pablo Silva Valent <
>> mpsilvavalent at gmail.com> wrote:
>>
>>> Maybe NPOC can pitch in the outreach session as well, Poncelet can maybe
>>> bring that idea back if we decide to merge NCSG session with NCUC, after
>>> all they share some common audience.
>>>
>>> Martin
>>>
>>> On Apr 25, 2017, at 4:11 PM, Matthew Shears <matthew at intpolicy.com>
>>> wrote:
>>>
>>> I support this approach - thanks!
>>>
>>> On 25/04/2017 21:04, farzaneh badii wrote:
>>>
>>> Hi Kathy, all,
>>>
>>> Actually  it might make more sense to have NCSG meetings and not have
>>> separate NCUC meetings. Because from the schedule I see, we cannot possibly
>>> have meetings that do not conflict.
>>>
>>> I think Tapani wanted the slots for Outreach policy practice in the
>>> morning. which starts at 8.00 AM. If we can have 1 hour of those every day
>>> and prepare people for the rest of the day that would be good. We might
>>> have to just do 30 minutes lunch breaks (as instructed by the planning
>>> team) to either strategize for the afternoon or meet with other groups.
>>>
>>> I talked to EC members and they don't mind merging with NCSG. I might
>>> reserve a 30 minutes lunch break for an informal meeting with some of the
>>> board memebers but other than that I think we will be ok if NCSG can submit
>>> :
>>>
>>> One hour morning sessions (outreach and policy strategy)
>>>
>>> 30 minutes during lunch breaks
>>>
>>> If Tapani and the rest agree with that I will not ask for separate time
>>> slots for NCUC.
>>>
>>>
>>> Farzaneh
>>>
>>> On Tue, Apr 25, 2017 at 2:25 PM, Kathy Kleiman <kathy at kathykleiman.com>
>>> wrote:
>>>
>>>> Observer too to Farzi's important suggestion -- with follow-up.
>>>>
>>>> Quick thought that we might want to have a longer NCUC/NCSG prep
>>>> meeting (for all NCSG attendees) early on in the meeting. It would be good
>>>> to have an arc of all the issues in Jo'burg we should be thinking about --
>>>> and give people some time to think, research and read for a day before
>>>> jumping into a WG discussion.
>>>>
>>>> - So 30 minute AM meetings for the daily briefing
>>>>
>>>> - Occasional lunch sessions, including one with Board members
>>>>
>>>> - An initial hour meeting at the very start (Monday AM?) to provide an
>>>> arc of the issues we need to work on together in this meeting.
>>>>
>>>> Best, Kathy
>>>>
>>>> On 4/25/2017 2:19 PM, farzaneh badii wrote:
>>>>
>>>> Hello PC
>>>>
>>>> Observer here: for NCUC, not to make a very busy schedule
>>>> unnecessarily busier, I will send requests for 30 minutes morning sessions
>>>> and 45 minutes lunch break sessions. Since I will not be there I would like
>>>> some of the NCUC members on NCSG PC members to lead the discussions and
>>>> prepare our members for each day. We might also arrange a 45 minutes board
>>>> meeting for NCUC during a lunch break.Please keep this in mind before
>>>> submitting your requests, we don't want to have schedule conflicts with
>>>> NCSG. If you want to also have similar half an hour morning sessions on
>>>> policy strategy and outreach, let me know perhaps just joining NCSG meeting
>>>> in the morning is wiser.
>>>>
>>>> Farzaneh
>>>>
>>>> On Tue, Apr 25, 2017 at 11:14 AM, Tapani Tarvainen <
>>>> ncsg at tapani.tarvainen.info> wrote:
>>>>
>>>>> I'm fine with an extra PC session - at least we can ask.
>>>>>
>>>>> Could somebody come up with a title and description for it?
>>>>>
>>>>> Deadline is tomorrow, and I'll be traveling most of the day,
>>>>> like today (now in train) - I'll finalize this tomorrow evening.
>>>>>
>>>>> Tapani
>>>>>
>>>>> On Apr 25 17:59, Rafik Dammak (rafik.dammak at gmail.com) wrote:
>>>>>
>>>>> > Hi Ayden,
>>>>> >
>>>>> > yes, we can do that. It is at the end a policy forum so discussing
>>>>> the
>>>>> > scheduled topics and sessions, and planning response to public
>>>>> comments and
>>>>> > positions makes sense.
>>>>> > I assume that should be on the last day so can we have it as kind of
>>>>> > wrap-up session.
>>>>> > Best,
>>>>> >
>>>>> > Rafik
>>>>> >
>>>>> >
>>>>> >
>>>>> > 2017-04-25 17:21 GMT+09:00 Ayden Férdeline <icann at ferdeline.com>:
>>>>> >
>>>>> > > Resending this, as the PC list dropped off inadvertently.
>>>>> > >
>>>>> > > - Ayden
>>>>> > >
>>>>> > >
>>>>> > > -------- Original Message --------
>>>>> > > Subject: Re: [NCSG-PC] Sessions in Johannesburg?
>>>>> > > Local Time: 25 April 2017 9:20 AM
>>>>> > > UTC Time: 25 April 2017 08:20
>>>>> > > From: icann at ferdeline.com
>>>>> > > To: Rafik Dammak <rafik.dammak at gmail.com>
>>>>> > >
>>>>> > > Hi,
>>>>> > >
>>>>> > > While I am open to meeting with other groups if time permits, I am
>>>>> > > wondering if it might be more useful having two PC meetings ---
>>>>> one of
>>>>> > > which could be solely for discussing upcoming public comments,
>>>>> allocating
>>>>> > > them, and formulating our positions?
>>>>> > >
>>>>> > > Best wishes,
>>>>> > >
>>>>> > > Ayden
>>>>> _______________________________________________
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>>>>>
>>>>
>>>>
>>>>
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>>>
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>> Matthew Shearsmatthew at intpolicy.com+447712472987 <+44%207712%20472987>Skype:mshears
>>
>>
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