[NCSG-FC] URGENT: Adoption of FC Operational Procedures

[Stephanie Perrin]

Although I did say I cannot review them over the weekend Thato, I have indeed looked at the operating procedures.  I think they need a lot of work.  They are not ready for the NCSG EC.  Here is a very short list of my feedback; as I said, I cannot really go into detail until after Kobe but I am putting half an hour on the agenda of the NCSG meeting for a discussion of our goals for the FC.

  *   There has not been an active FC since the Charter was developed.  We should therefore revisit the Charter to see if if still matches reality, after 9 years.  We agree, for instance, that the membership is too small.
  *   The Op procedures lack a logical structure.  They should refer to the Charter, not quote it.  There is repetition of goals (for pages).  If we need definitions, they need to be in the appendix.  Every one of them needs to be checked.
  *   Sections currently have sub categories that do not fit within the section title.
  *   We need crystal clarity about whose money we are monitoring....ICANN is responsible for accountability re its travel funding (e.g. for councillors, executives, etc).  Rafik has pointed this out recently on the list, but it is an extremely important distinction.
  *   We need a discussion on fundraising and membership fees....prior to drafting operating procedures.
  *   We need a discussion on creating an entity for NCSG before a fundraising strategy is developed.
  *   there are details in there about amounts of funding that require approval....but how will that approval be achieved?  how did you arrive at those amounts?
  *   What are the policy considerations behind funding decisions, and how will those decisions be made?  If, for instance, the GNSO council members decided they needed to bring a subject matter expert to a given meeting to speak on a topic, could the FC veto that decision?  the parameters of the authority of the FC have been neither discussed in plenary, nor described in this document, and this is important.

I think this is enough for now.  Much work still needs to be done on this document in my view, and on the very nature of the FC and its responsibilities.  Fortunately, we have no money at the moment so there is no urgency to this.  We have the time to do this correctly, let us do so.

Stephanie

Hi Stephanie and all,

Can you please kindly and urgently review the 2nd version of the FC Draft OP<https://docs.google.com/document/d/1MhJH2sxV1r9g6rCRHkPG50mgUrXeDxnweVB2xZWJLWA/edit>, I would like to ask Stephanie to forward this draft, if agreed, to the NCSG EC for review and comment, on Monday or once adopted. The sooner we are able to get the EC input, the easier it will be to finalise and adopt this document.

The objections and contention points that will emerge from this submission will form discussion points during the FC Kobe meeting.

Please also note that this document tried to balance the inputs, suggestions and comments of the Finance committee with that of the community, should you deem necessary to make further comment, please do so ASAP. I wish that the adoption of the FC OP be finalised by end of April 2019 and obtain feedback from the EC by 4 March latest. I also understand your busy schedules and apologies for the needed pressure, thanks in advance.

Thato Mfikwe.
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