[NCSG-FC] My comments and edits on the FC operating Procedures

Fri Jul 13 05:17:47 EEST 2018

Thanks. Please see my comments inline

On Thu, Jul 12, 2018 at 6:32 PM Remmy Nweke <remmyn at gmail.com> wrote:

> Hi Thato et al
> Thanks too for this mail. I sent us a separate mail. Not sure you got or
> saw it before this. However, my response will be in line of your mail.
>
> 1. Thanks for all the efforts going into making an input on the OP. Today
> we need to develop a clean document to be shared publicly with the
> community tomorrow. For purposes of presenting a unified FC OP document I
> would like to recommend the following edits to clean up the document.
>
> *Sections requiring edits based on current comment (subject to your
> comment):*
> Section 1: Obligations of FC members
> iii. Lets leave the way Farzaneh has amended it
> iv. The FC does not manage constituency funds
> I really do not know what you mean here. Are you referencing the oversight
> as contained in the OP. This is why there is need for harmonisation
> meeting/session, so as to have everyone on the same page and table.
>
> Section 2: Opening an account
> ii. The edits made are not material to the extend that they require
> consensus, edits already made are ok
> Mr. Chairman, I think, every decision of FC deserves to have a relative
> consensus, so that no one will tomorrow claim sidelined. I pray we are not
> heading towards that. The OP including the Charter have means of taking
> decision sir.
>
For the first draft to be reviewed by members, while declaring that FC has
not made any consensus decision, its OK.

>
> Section 3: Use of constituency bank account
> Edits done by Farzaneh seem to be accomodative with me
> Sorry sir, I do not think so. Personalising and customising Operating
> Procedure the way she proposed to PIR is not ideal. Like I asked what
> happens if tomorrow there is funding support from a funder more sympathic
> to NPOC, do we have to change the OP again and what happens if we have PIR
> and another still with NPOC co-funding. We have to be a neutral as possible
> so as to accommodate any funder at all.
>
I have responded to Remmy on Google doc. The only external funding to NCSG
in 2019 I believe is going to be PIR. For any other external funding to be
made to NCSG, I have added a language that the external funder can decide
which constituency They want to use.

You could make the paragraph general anD say the funder can decide. I don't
recommend it in case of PIR.

>
> Section 4: Vacancies and removal of FC members
> i & ii. It is cumbersome to have this clauses and as they are difficult to
> monitor
> iii.
> a. Few edits were made but please feel free to provide your comments
> c & d. Removal
> e. Needs to be rephrased or deleted
> Rephrasing has already been done by me and pasted there but because I do
> not have editing powers, it was not adjusted and we need to look at it
> together.
>
At the moment rephrase of removal is fine with me except. the ICANN staff
removal which should be thoroughly removed. We don't escalate things to the
CEO if there is a problem with staff support. As the last resort we
escalate to senior staff in charge. I don't at all recommend anything to be
mentioned about staff.

>
> Section 5: Disbursement of funds
> v. A formula or approach on how finances should be disbursed needs to be
> developed and approved by the NCSG EC, seems like there is no consensus on
> the FC regarding this
> I think that the Operating Procedure will help us develop the disbursing
> formula, so that when we are sending or sharing this with our community, it
> will be a little comprehensive. Like i said earlier, we FC needs to meet to
> harmonise some of these thoughts before sharing, otherwise it will amount
> to sharing our dirty clothing in the public. And the haste to share this
> without resolving these thoughts connotes a different agenda that we must
> watch.
>
I have suggested language for disbursement. Being  honest with members
about disagreements is nothing to be ashamed of. They can help us with
their comments.

>
> vi. Not sure why Farzaneh deleted this because constituencies need to plan
> their expenses for financial planning purposes, failure to do so will
> result in fruitless and irrational spending and uninformed decisions to
> fund constituencies, *please provide your comments*.
>
> 2. I will go through the remaining sections and send an update so that we
> have the document ready by 17pm UTC tomorrow. We now need one penholder
> that will fairly express the view of the FC while acknowledging minority
> views and comments in completiontion of this draft OP. Remmy initially was
> the penholder, @Remmy, are you still up for it?
>
> Mr. Chairman, I am still in as the penholder, that is if Farzaneh has
> reinstated that, but then, this document will not be ready from my end by
> 17pm UTC tomorrow as proposed, because I already have a scheduled field
> visit on Friday and may not come back or even with steady access until
> Saturday morning. And I am not sure why the haste to share this without
> resolving the various thoughts already made by FC members.
>

Yes. Let's not be hasty. Another week or two would not really affect Fc.
Remember there is no external funding waiting for us now. This is all for
2019.

>
>
> 3. Anyway, there is something I am not understanding, why is James Gannon
> editing and deleting content on the document? If someone can be kind to do
> an introduction because the document is still under development by the FC.
> If we can agree on 1 penholder we can close the editing rights and discuss
> other issues via email, thanks.
>
> This point, I raised it earlier and it should be Farzaneh that should
> provide an answer because she shared the link in the name of 'Hold us
> accountable" topic. Although I was expecting her to correct herself and
> follow the guideline you as chair earlier shared with us on how to move
> forward. I also think the sanctity of FC needed to be respected and we must
> see ourselves as one to make progress.
>

There is nothing to correct myself about. This list is open archive.  I
never anniunced comment on this link. A member has been curious enough to
see our activities, they can click on any link and comment. They can even
send an email to this mailing list according to the charter and I encourage
the moderator not to stop it from reaching us. You cant really stop
comments. What you could do is to say their comments will be considered
during  the comment period.
Sanctity? No. Sorry weren't you talking about dirty clothing? There is no
sanctity. There are disagreements. Open to be discussed.

> For us to have a harmonised discuss, there should be a formal meeting
> beginning with a doodle to enable people adjust their time schedules since
> we are not all in the same time zone.
>
> I honestly do not know why you want us to hurriedly close the editing and
> continue discussion online. Once the draft is shared, its FC that shared it
> and is responsible for its content and I would not like us to start
> sounding like broken bottle at the community space, except if there are
> questions that needed clarifications, so as to avoid us dominating discuss
> on the community space.
>
I have said multiple times. No rush. Let's see if we can come to an
agreement during a meeting.

I am going to a retreat until the end of July. Let's have a meeting during
the month of August.

This doesn't mean FC has to stop its fundraising activities. Let's
prioritize. We don't have external funding yet. So You don't really need to
focus how to disburse funded. Fundraising activities can be done. We can
pick other activtivities.

My many many cents and dollar bills.

Best

Farzaneh

> My two cents
> Good night.
> ____
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>
> On Thu, Jul 12, 2018 at 4:47 PM Thato Mfikwe <thatomfikwe at gmail.com>
> wrote:
>
>> Hi all.
>>
>> 1. Thanks for all the efforts going into making an input on the OP. Today
>> we need to develop a clean document to be shared publicly with the
>> community tomorrow. For purposes of presenting a unified FC OP document I
>> would like to recommend the following edits to clean up the document.
>>
>> *Sections requiring edits based on current comment (subject to your
>> comment):*
>> Section 1: Obligations of FC members
>> iii. Lets leave the way Farzaneh has amended it
>> iv. The FC does not manage constituency funds
>>
>> Section 2: Opening an account
>> ii. The edits made are not material to the extend that they require
>> consensus, edits already made are ok
>>
>> Section 3: Use of constituency bank account
>> Edits done by Farzaneh seem to be accomodative with me
>>
>> Section 4: Vacancies and removal of FC members
>> i & ii. It is cumbersome to have this clauses and as they are difficult
>> to monitor
>> iii.
>> a. Few edits were made but please feel free to provide your comments
>> c & d. Removal
>> e. Needs to be rephrased or deleted
>>
>> Section 5: Disbursement of funds
>> v. A formula or approach on how finances should be disbursed needs to be
>> developed and approved by the NCSG EC, seems like there is no consensus on
>> the FC regarding this
>> vi. Not sure why Farzaneh deleted this because constituencies need to
>> plan their expenses for financial planning purposes, failure to do so will
>> result in fruitless and irrational spending and uninformed decisions to
>> fund constituencies, please provide your comments
>>
>> 2. I will go through the remaining sections and send an update so that we
>> have the document ready by 17pm UTC tomorrow. We now need one penholder
>> that will fairly express the view of the FC while acknowledging minority
>> views and comments in completiontion of this draft OP. Remmy initially was
>> the penholder, @Remmy, are you still up for it?
>>
>> 3. Anyway, there is something I am not understanding, why is James Gannon
>> editing and deleting content on the document? If someone can be kind to do
>> an introduction because the document is still under development by the FC.
>> If we can agree on 1 penholder we can close the editing rights and discuss
>> other issues via email, thanks.
>>
>> Thato Mfikwe.
>>
>> .
>>
>>
>>
>>
>>
>>
>> On Wed, Jul 11, 2018 at 6:55 PM, Remmy Nweke <remmyn at gmail.com> wrote:
>>
>>> Thanks as we look forward to reading you more.
>>> Keep well
>>>
>>> On Wed, 11 Jul 2018 12:57 am farzaneh badii, <farzaneh.badii at gmail.com>
>>> wrote:
>>>
>>>> Please find below my comments/modification/ deletion and addition to
>>>> NCSG FC operating procedures.
>>>>
>>>> Will do some additional edits no later than Friday.
>>>>
>>>>
>>>> https://docs.google.com/document/d/1xUEOsE5Ju4ZnmJKK3M43cHWltrElt1W5YPy2LOaT9r4/edit#
>>>>
>>>> Best
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> Farzaneh
>>>> _______________________________________________
>>>> NCSG-FC mailing list
>>>> NCSG-FC at lists.ncsg.is
>>>> https://lists.ncsg.is/mailman/listinfo/ncsg-fc
>>>>
>>>
>>> _______________________________________________
>>> NCSG-FC mailing list
>>> NCSG-FC at lists.ncsg.is
>>> https://lists.ncsg.is/mailman/listinfo/ncsg-fc
>>>
>>>
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>>
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-- 
Farzaneh
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