[NCSG-FC] [Action need] Final report on CIVICRM/your membership management interface

Tue Dec 18 22:23:34 EET 2018

Hi Stephanie. Fellow Canadian here, can co-sign if needed. Can also vouch
for Canadian banking system stability ;)

Thanks a lot for accepting to take the responsibility, hopefully only for
the time that we sort things out.

Best,

On Tue, Dec 18, 2018 at 1:33 PM Stephanie Perrin <
stephanie.perrin at mail.utoronto.ca> wrote:

> I don't think we can wait for January 4 to approve the developers block.
> I need to reach out to them now, and assure them I will continue the
> contract.  I am certainly not rich either, but am happy to do this.
>
> As for NCSG having a better grip on its finances....there are many legal
> reasons why forming an entity that has a legal personality has not been
> done.  The big one is liability.  Yes it hampers our work, but there are
> benefits.
>
> Stephanie
> On 2018-12-18 03:29, Thato Mfikwe wrote:
>
> Hi all,
>
> Iido support Raphael in being the technical focal point hoping there is no
> objection.
>
> I will comment on other issues later after giing through respective
> material but the financial situation of NCSG needs to improve, members cant
>  continue to use their personal finances to sustain activities.
>
> The FC needs to start considering submitting its own ABRs and/or provide
> advice to C's not sure if this has been done before.
>
> Farzi, taking into consideration deadlines and all, I hope you will be
> able to join us in our next meeting, 4 Jan 2019 so that you can elaborate
> on CIVICRM, thanks.
>
> Thato Mfikwe.
>
> On Monday, December 17, 2018, Raphaël Beauregard-Lacroix <
> rbeauregardlacroix at gmail.com> wrote:
>
>> Hi Farzaneh,
>>
>> Thank you for the action points. I think from the FC's perspective there
>> has probably been a lot of information on that regard, which may need to be
>> digested. I will try to wrap my head around it over Christmas break (that
>> is starting 21st for me...) and report further as needed. In that sense I
>> would accept to be the technical focal point.
>>
>> As said in a separate email though, my financial situation does not allow
>> me to be financially in charge of that side of things. I understand that
>> you have been before and have been refunded, and that is certainly a very
>> kind gesture on your part, but at the same time I may understand that in
>> the current rather restricted membership of our FC, there is no one who
>> want/can take that responsibility.
>>
>> Stephanie I do think that you read us through the FC mailing list anyway,
>> but I copy you here just in case; are there alternative solutions to
>> individual volunteers cashing out and getting a refund after? It is a
>> rather suboptimal arrangement and while it can work when we have people who
>> are willing and able to do so, I think it is reasonable to assume that no
>> one would want to, and I don't think it is the task of ICANN community
>> members to do that kind of thing, generally speaking.
>>
>> So for your fourth action point Farzaneh I do not have a ready-made
>> solution unfortunately...
>>
>> Best,
>>
>> On Sun, Dec 16, 2018 at 6:21 PM farzaneh badii <farzaneh.badii at gmail.com>
>> wrote:
>>
>>> Final Report on CIVICRM from Former NCSG Chair :
>>>
>>> Dear all,
>>>
>>> I have been involved with fixing CIVICRM our membership management
>>> system. I am stepping down as the person in charge, effective today, but
>>> open to questions about how to by your future technical contact point. But
>>> I have popilated the CIVI folder with all the required info.
>>>
>>> We hired a company to do a discovery process and develop and fix issues.
>>> You (I don't know, either EC or FC) need to immediately think about a focal
>>> point because I will not be the focal point anymore. Otherwise, your
>>> service won't be maintained. NCSG/NCUC NPOC/ membership have their
>>> personal, sensitive data in CIVI. You need to have a secure system. So
>>> think about it carefully and act quickly.
>>>
>>> You can have a financial focal point someone who can pay the monthly fee
>>> (quite substantial around 577 USD per month)  and sometimes if you decide
>>> on dev blocks they have to pay more and get reimbursed by ICANN. (I have
>>> done it before, can't do it anymore)
>>> You also need a technical coordinator, someone who can ask the company
>>> to fix issues etc. (Raphael has been super helpful with this regard, so I
>>> suggest if he accepts you have Raphael as technical contact point)
>>>
>>> All the documents related to the process of making the decision as well
>>> as hiring the company are in the Google Drive folder which I have shared
>>> with you.
>>>
>>>
>>> There were many problems with the CIVI when I took over. Some of the
>>> most urgent problems have been resolved.
>>> For example, the NCSG EC comments are saved on CIVI, the membership
>>> lists are automatically updated, the security measures are in place and
>>> updated.
>>>
>>> In the CIVICRM folder, you can find all the tasks regarding discovery,
>>> Service Level Agreement tasks and monthly reports. I have also uploaded all
>>> the reports etc. If you face any problem you can just send an email to the
>>> company's special email address and create a ticket.
>>>
>>> I recently sent you an email about the current financial situation
>>> regarding CIVI. In total, we have 10500 USD (including NCUC allocated a
>>> budget of 4000  and NPOC allocated a budget of 4000) remaining. I strongly
>>> recommend that:
>>>
>>> 1. You assign someone as the contact point for carrying out CIVI work
>>> and look after reporting problems and talking to others.
>>>
>>> 2. Approve the purchase of developer's block so that the front end
>>> interface work better.
>>>
>>> 3. Put someone in charge of CIVICRM Google folder to update (should be
>>> the focal point)
>>>
>>> *4. Ask someone (one of the leaders perhaps) to pay the monthly SLA fee
>>> if you decide to go with the current service. They then get reimbursed by
>>> ICANN. (you need to find that person by 1 Jan otherwise you will not be
>>> able to continue the service. *
>>>
>>> 5.Assign a technical focal point in place: recommend Rapahel
>>>
>>>
>>>
>>>
>>> Best regards,
>>>
>>> Farzaneh
>>>
>>>
>>>
>>>
>>>
>>> ***
>>>
>>>
>>>
>>> $670.76
>>>
>>> Hosting Fees
>>>
>>> $2,250.00
>>>
>>> Discovery Process
>>>
>>> $168.50
>>>
>>> Partial month, pro-rated SLA
>>>
>>> $2,250.00
>>>
>>> Development Blocks/More discovery
>>>
>>> $577.00
>>>
>>> Monthly SLA - Aug
>>>
>>> $577.00
>>>
>>> Monthly SLA - Sept
>>>
>>> $577.00
>>>
>>> Monthly SLA - Oct
>>>
>>> $577.00
>>>
>>> Monthly SLA - Nov
>>>
>>> $577.00
>>>
>>> Monthly SLA - Dec
>>>
>>> TOTAL  $6,493.2
>>>
>>>
>>>
>>>
>>>
>>> Farzaneh
>>> _______________________________________________
>>> NCSG-FC mailing list
>>> NCSG-FC at lists.ncsg.is
>>> https://lists.ncsg.is/mailman/listinfo/ncsg-fc
>>>
>> _______________________________________________
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> NCSG-FC at lists.ncsg.is
> https://lists.ncsg.is/mailman/listinfo/ncsg-fc
>
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