[NCSG-EC] Fwd: [SOAC-Leaders-ICANNMeeting-Planning] Re: ICANN81 Block Schedule, Production Timeline

[Johan Helsingius]

FYI...

	Julf

-------- Forwarded Message --------
Subject: 	[SOAC-Leaders-ICANNMeeting-Planning] Re: ICANN81 Block 
Schedule, Production Timeline
Date: 	Wed, 26 Jun 2024 08:13:12 +0000
From: 	Nathalie Peregrine via SOAC-Leaders-ICANNMeeting-Planning 
<soac-leaders-icannmeeting-planning at icann.org>
Reply-To: 	Nathalie Peregrine <nathalie.peregrine at icann.org>
To: 	soac-leaders-icannmeeting-planning at icann.org 
<soac-leaders-icannmeeting-planning at icann.org>



Dear all,

Ahead of our first ICANN81 Production call scheduled later today at 
17:30 UTC, the Schedule team would like to share an updated version of 
the previously circulated ICANN81 Block Schedule.

Notable changes are:

*Monday*

The Welcome Ceremony has now been extended to 75 mins rather than the 
initially scheduled 60 mins. This is to allow for sufficient time for 
the Tarek Kamal Award. The 30 min break is preserved to allow for room 
re-set for the following session, the Q&A with ICANN org Executives, 
which will now run for 75 mins instead of the previously scheduled 90 mins.

*Thursday*

The schedule will end at 17:30 local time, instead of the previously 
scheduled 16:00 end time in keeping with habitual planning. This will 
also allow for the Board Placeholder session should it be required.

The updated document as well as the previously circulated Production 
Timeline are attached to this email.

Looking forward to discussing this further with you all later today!

Thank you!

Nathalie, on behalf of the Schedule Team.

*From: *Nathalie Peregrine <nathalie.peregrine at icann.org>
*Date: *Wednesday, 22 May 2024 at 22:13
*To: *"soac-leaders-icannmeeting-planning at icann.org" 
<soac-leaders-icannmeeting-planning at icann.org>
*Subject: *ICANN81 Block Schedule, Production Timeline

Dear all,

Whilst you are all busy planning for ICANN80, staff support thought it 
might be helpful for you to have access to the ICANN81 draft block 
schedule and production timeline ahead of time. ICANN81 will take place 
in Istanbul from the 9 – 14 November 2024.

As most of you know, planning for an ICANN meeting would traditionally 
start at the end of the previous ICANN meeting for the next one. There 
are many benefits to starting planning earlier, this allows for more 
discussions about topics, new session formats and ought to make outreach 
and engagement efforts easier.

Holding ICANN81 Production Calls prior to ICANN80 may be confusing, but 
having access to a proposed block schedule and production timeline could 
trigger discussions within your own groups but also on this ICANN 
meeting planning mailing list. It may also assist with session agenda 
planning for ICANN80.

Please bear in mind the following:

   * The draft block schedule follows a thought process stemming from
     what worked at previous AGMs and equally other ICANN meetings. It
     can however be modified and tweaked according to your collective input
   * The production timeline shows an estimate of the deadlines by which
     scheduling steps should have taken place. If we can be ahead of the
     production timeline (for instance, the sharing of the block schedule
     and timeline before ICANN80), this will free up more Production Call
     time for discussion.

Please do not hesitate to provide your input here, your questions, your 
ideas for ICANN81.

We look forward to working with you on the AGM!

Kind regards,

The Schedule Team
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