[NCSG-EC] [NCSG-PC] Fwd: ICANN81 | Istanbul | Supported Travelers Database Due | Thursday, 11 July 2024

Thu Jun 20 20:51:40 EEST 2024

Yes I totally understand,

As a vice chair for the EPDP on IDN which would be presenting the final report, I intend to be there. If there is no funding available I would be there at my own expenses. It's in Europe and it won't cost that much.
I replied to the mail just FYI and in case there is an opportunity.

Thanks.

Le 20 juin 2024 à 16:59 UTC+01:00, Johan Helsingius <julf at Julf.com> a écrit :

> Hi Farell,
> 
> I am afraid the ICANN travel funding is only available to councilors
> (incoming and outgoing) and 2 EC members. If some of them can't attend,
> there might be travel slots available to suitable volunteers.
> 
> Julf
> 
> On 20/06/2024 17:34, <farell at benin2point0.org> wrote:
> 
> > Hello Julf,
> > Yes, I would like to attend in person.
> > Le 20 juin 2024 à 16:02 UTC+01:00, Johan Helsingius via NCSG-PC <<ncsg-pc at lists.ncsg.is>> a écrit :
> > Here we go again...
> > Please let me know if you intend to be in Istanbul in person or not.
> > Julf
> > -------- Forwarded Message --------
> > Subject: ICANN81 | Istanbul | Supported Travelers Database Due |
> > Thursday, 11 July 2024
> > Date: Thu, 20 Jun 2024 14:02:02 +0000
> > From: Terri Agnew <<terri.agnew at icann.org> <mailto:<terri.agnew at icann.org>>>
> > To: <julf at julf.com> <<julf at julf.com> <mailto:<julf at julf.com>>>,
> > <jumaropi at yahoo.com> <mailto:<jumaropi at yahoo.com>> <<jumaropi at yahoo.com>
> > <mailto:<jumaropi at yahoo.com>>>, <benakin at gmail.com>
> > <mailto:<benakin at gmail.com>> <<benakin at gmail.com>
> > <mailto:<benakin at gmail.com>>>, <chair at rysg.info>
> > <mailto:<chair at rysg.info>> <<chair at rysg.info> <mailto:<chair at rysg.info>>>,
> > <aheineman at godaddy.com> <mailto:<aheineman at godaddy.com>>
> > <<aheineman at godaddy.com> <mailto:<aheineman at godaddy.com>>>,
> > <mcole at perkinscoie.com> <mailto:<mcole at perkinscoie.com>>
> > <<mcole at perkinscoie.com> <mailto:<mcole at perkinscoie.com>>>,
> > <lschulman at inta.org> <mailto:<lschulman at inta.org>> <<lschulman at inta.org>
> > <mailto:<lschulman at inta.org>>>, <philippe.fouquart at orange.com>
> > <mailto:<philippe.fouquart at orange.com>> <<philippe.fouquart at orange.com>
> > <mailto:<philippe.fouquart at orange.com>>>, <sdemetriou at verisign.com>
> > <mailto:<sdemetriou at verisign.com>> <<sdemetriou at verisign.com>
> > <mailto:<sdemetriou at verisign.com>>>, John McElwaine
> > <<john.mcelwaine at nelsonmullins.com>
> > <mailto:<john.mcelwaine at nelsonmullins.com>>>, Karen Day
> > <Karen.Day at sas.com>
> > CC: Brenda Brewer <<brenda.brewer at icann.org>
> > <mailto:<brenda.brewer at icann.org>>>, <gnso-secs at icann.org>
> > <mailto:<gnso-secs at icann.org>> <<gnso-secs at icann.org>
> > <mailto:<gnso-secs at icann.org>>>, Zoe Bonython
> > <<secretariat at icannregistrars.org>
> > <mailto:<secretariat at icannregistrars.org>>>, Andrea Glandon
> > <<andrea.glandon at icann.org> <mailto:<andrea.glandon at icann.org>>>, Sue
> > Schuler <<secretariat at rysg.info> <mailto:<secretariat at rysg.info>>>
> > Dear all,
> > In order to service your travel needs for ICANN81Istanbulin a timely
> > fashion, please submit your meeting database <tognso-secs at icann.org>
> > <mailto:<tognso-secs at icann.org>> <mailto:<gnso-secs at icann.org>
> > <mailto:<gnso-secs at icann.org>>>by*Thursday, 11 July 2024. *It is
> > important all funded travel air booking is completed by due date
> > given in ICANN Travel emails.
> > Please share with all funded travelers, the travel support
> > guidelines wiki space: <https://community.icann.org/x/lgvxAg>
> > <<https://community.icann.org/x/lgvxAg>>
> > <<https://community.icann.org/x/lgvxAg>
> > <<https://community.icann.org/x/lgvxAg>>> and highlight the
> > communications responsibilities section:
> > ICANN Travel Support attempts to reach a supported traveler four
> > times before deeming the supported traveler unresponsive:
> > 1. ICANN Travel Support sends “welcome email.”
> > 2. If there is no response after seven business days, ICANN Travel
> > Support sends a second email, copying ICANN support staff.
> > 3. If there is no response five business days after the second email,
> > ICANN Travel Support sends a third email, copying ICANN support
> > staff and the community group chair.
> > 4. If there is no response five business days after the third email,
> > ICANN Travel Support sends a fourth email, copying ICANN support
> > staff and the community group chair.
> > If there is no response three days after the fourth attempt to reach
> > the supported traveler, the community group may substitute another
> > traveler.
> > A timely response would be appreciated in view of visa issues and
> > the OFAC review. The deadline for submissions is critical to allow
> > for confirmed reservation numbers as required for visa and travel
> > arrangements.
> > *TRAVEL BOOKING PROCESS*
> > In order for Funded Travelers to start booking travel, they MUST
> > complete Steps 1, 2, and 3.
> > *WHO*
> > *WHAT*
> > 1
> > Funded Traveler
> > Register for meeting using the Funded Traveler Registration Link
> > provided by ICANN Travel Support
> > 2
> > Funded Traveler
> > Approved for Trade Regulations Review
> > 3
> > Funded Traveler
> > Receive Travel Funding Confirmation Email from ICANN Travel Support
> > 4
> > *Funded Traveler*
> > *Book Air Travel for meeting*
> > *Approved dates of Arrival and Departure*
> > *ARRIVAL DATE*
> > *DEPARTURE DATE*
> > *Friday, 08 November *
> > *Friday, 15 November*
> > For air, this must be booked using either via our online booking
> > platform (Concur) or official travel agency (FCM). ICANN org does
> > not allow self-booking.
> > Please note that when requesting travel support, in the interest of
> > fairness and in light of budget restrictions we would like you to
> > take the following into consideration:
> > 1.Respond timely to ICANN Travel regarding your upcoming travel and
> > book by deadline given in email.
> > 2.If you require a visa to enter the country, please make sure to
> > acquire your visa immediately.Follow link here
> > <<https://community.icann.org/x/fSfxAg>
> > <<https://community.icann.org/x/fSfxAg>>> for assistance.
> > 3.Wednesday, 25 September 2024*(45 days before travel)*is the last
> > day to submit additions/replacements.
> > 4.Requests past the deadline will be handled on a case-by-case basis
> > by ICANN. All additional travelers added after the 90-day deadline
> > are subject to availability, may NOT be placed in the same hotel as
> > their funded traveler groups, and may not be able to attend due to
> > visa issues.
> > 5.If possible, please book direct travel requests. Detours and
> > multi-stop trips are unfortunately not guaranteed.
> > 6.If travelers want to extend their stay this must be done at their
> > own expense and should contact the hotel directly once the ICANN
> > hotel confirmation has be sent to them.
> > 7.*Privately Booked Reservations*: ICANN will not refund or take
> > over accommodations directly booked by the funded traveler. If a
> > replacement has an existing hotel reservation, they will need to
> > cancel their reservation and ICANN will not be able to take over
> > their reservation.
> > Reminder:
> > * GNSO supported traveler with a designated hotel accommodation
> > funding, a hotel room is automatically secured for you, please *DO
> > NOT* book your own hotel as it is un-reimbursable.
> > * All personal data provided to ICANN org in for purposes of providing
> > travel support for participants related to ICANN events will be
> > processed in accordance with the ICANN Privacy Policy [icann.org]
> > <<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=> <<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>>>.
> > Should you have any questions or concerns about this Privacy Policy
> > and our privacy practices, you may contact us at <privacy at icann.org>
> > <mailto:<privacy at icann.org>>
> > <mailto:<privacy at icann.org> <mailto:<privacy at icann.org>>>.
> > * As a reminder, for the AGM meeting only, incoming Councilors get
> > funding, as well as the then-incumbent Councilors.
> > Many thanks for your cooperation!
> > Thank you.
> > Kind regards,
> > Terri
> > Policy Team Supporting the GNSO
> > _______________________________________________
> > NCSG-PC mailing list
> > NCSG-PC at lists.ncsg.is
> > <https://lists.ncsg.is/mailman/listinfo/ncsg-pc>
> > <<https://lists.ncsg.is/mailman/listinfo/ncsg-pc>>
> > 
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