[NCSG-EC] [NCSG-PC] Fwd: ICANN81 | Istanbul | Supported Travelers Database Due | Thursday, 11 July 2024

[Johan Helsingius]

Hi Farell,

I am afraid the ICANN travel funding is only available to councilors
(incoming and outgoing) and 2 EC members. If some of them can't attend,
there might be travel slots available to suitable volunteers.

	Julf

On 20/06/2024 17:34, farell at benin2point0.org wrote:
> Hello Julf,
> 
> Yes, I would like to attend in person.
> 
> 
> Le 20 juin 2024 à 16:02 UTC+01:00, Johan Helsingius via 
> NCSG-PC <ncsg-pc at lists.ncsg.is> a écrit :
> 
>     Here we go again...
> 
>     Please let me know if you intend to be in Istanbul in person or not.
> 
>     Julf
> 
> 
> 
>     -------- Forwarded Message --------
>     Subject: ICANN81 | Istanbul | Supported Travelers Database Due |
>     Thursday, 11 July 2024
>     Date: Thu, 20 Jun 2024 14:02:02 +0000
>     From: Terri Agnew <terri.agnew at icann.org <mailto:terri.agnew at icann.org>>
>     To: julf at julf.com <julf at julf.com <mailto:julf at julf.com>>,
>     jumaropi at yahoo.com <mailto:jumaropi at yahoo.com> <jumaropi at yahoo.com
>     <mailto:jumaropi at yahoo.com>>, benakin at gmail.com
>     <mailto:benakin at gmail.com> <benakin at gmail.com
>     <mailto:benakin at gmail.com>>, chair at rysg.info
>     <mailto:chair at rysg.info> <chair at rysg.info <mailto:chair at rysg.info>>,
>     aheineman at godaddy.com <mailto:aheineman at godaddy.com>
>     <aheineman at godaddy.com <mailto:aheineman at godaddy.com>>,
>     mcole at perkinscoie.com <mailto:mcole at perkinscoie.com>
>     <mcole at perkinscoie.com <mailto:mcole at perkinscoie.com>>,
>     lschulman at inta.org <mailto:lschulman at inta.org> <lschulman at inta.org
>     <mailto:lschulman at inta.org>>, philippe.fouquart at orange.com
>     <mailto:philippe.fouquart at orange.com> <philippe.fouquart at orange.com
>     <mailto:philippe.fouquart at orange.com>>, sdemetriou at verisign.com
>     <mailto:sdemetriou at verisign.com> <sdemetriou at verisign.com
>     <mailto:sdemetriou at verisign.com>>, John McElwaine
>     <john.mcelwaine at nelsonmullins.com
>     <mailto:john.mcelwaine at nelsonmullins.com>>, Karen Day
>     <Karen.Day at sas.com>
>     CC: Brenda Brewer <brenda.brewer at icann.org
>     <mailto:brenda.brewer at icann.org>>, gnso-secs at icann.org
>     <mailto:gnso-secs at icann.org> <gnso-secs at icann.org
>     <mailto:gnso-secs at icann.org>>, Zoe Bonython
>     <secretariat at icannregistrars.org
>     <mailto:secretariat at icannregistrars.org>>, Andrea Glandon
>     <andrea.glandon at icann.org <mailto:andrea.glandon at icann.org>>, Sue
>     Schuler <secretariat at rysg.info <mailto:secretariat at rysg.info>>
> 
> 
> 
>     Dear all,
> 
>     In order to service your travel needs for ICANN81Istanbulin a timely
>     fashion, please submit your meeting database tognso-secs at icann.org
>     <mailto:tognso-secs at icann.org> <mailto:gnso-secs at icann.org
>     <mailto:gnso-secs at icann.org>>by*Thursday, 11 July 2024. *It is
>     important all funded travel air booking is completed by due date
>     given in ICANN Travel emails.
> 
>     Please share with all funded travelers, the travel support
>     guidelines wiki space: https://community.icann.org/x/lgvxAg
>     <https://community.icann.org/x/lgvxAg>
>     <https://community.icann.org/x/lgvxAg
>     <https://community.icann.org/x/lgvxAg>> and highlight the
>     communications responsibilities section:
> 
>     ICANN Travel Support attempts to reach a supported traveler four
>     times before deeming the supported traveler unresponsive:
> 
>     1. ICANN Travel Support sends “welcome email.”
>     2. If there is no response after seven business days, ICANN Travel
>     Support sends a second email, copying ICANN support staff.
>     3. If there is no response five business days after the second email,
>     ICANN Travel Support sends a third email, copying ICANN support
>     staff and the community group chair.
>     4. If there is no response five business days after the third email,
>     ICANN Travel Support sends a fourth email, copying ICANN support
>     staff and the community group chair.
> 
>     If there is no response three days after the fourth attempt to reach
>     the supported traveler, the community group may substitute another
>     traveler.
> 
>     A timely response would be appreciated in view of visa issues and
>     the OFAC review. The deadline for submissions is critical to allow
>     for confirmed reservation numbers as required for visa and travel
>     arrangements.
> 
>     *TRAVEL BOOKING PROCESS*
> 
>     In order for Funded Travelers to start booking travel, they MUST
>     complete Steps 1, 2, and 3.
> 
> 
> 
>     *WHO*
> 
> 
> 
>     *WHAT*
> 
>     1
> 
> 
> 
>     Funded Traveler
> 
> 
> 
>     Register for meeting using the Funded Traveler Registration Link
>     provided by ICANN Travel Support
> 
>     2
> 
> 
> 
>     Funded Traveler
> 
> 
> 
>     Approved for Trade Regulations Review
> 
>     3
> 
> 
> 
>     Funded Traveler
> 
> 
> 
>     Receive Travel Funding Confirmation Email from ICANN Travel Support
> 
>     4
> 
> 
> 
>     *Funded Traveler*
> 
> 
> 
>     *Book Air Travel for meeting*
> 
> 
> 
> 
> 
> 
> 
> 
> 
>     *Approved dates of Arrival and Departure*
> 
>     *ARRIVAL DATE*
> 
> 
> 
>     *DEPARTURE DATE*
> 
>     *Friday, 08 November *
> 
> 
> 
>     *Friday, 15 November*
> 
>     For air, this must be booked using either via our online booking
>     platform (Concur) or official travel agency (FCM). ICANN org does
>     not allow self-booking.
> 
>     Please note that when requesting travel support, in the interest of
>     fairness and in light of budget restrictions we would like you to
>     take the following into consideration:
> 
>     1.Respond timely to ICANN Travel regarding your upcoming travel and
>     book by deadline given in email.
> 
>     2.If you require a visa to enter the country, please make sure to
>     acquire your visa immediately.Follow link here
>     <https://community.icann.org/x/fSfxAg
>     <https://community.icann.org/x/fSfxAg>> for assistance.
> 
>     3.Wednesday, 25 September 2024*(45 days before travel)*is the last
>     day to submit additions/replacements.
> 
>     4.Requests past the deadline will be handled on a case-by-case basis
>     by ICANN. All additional travelers added after the 90-day deadline
>     are subject to availability, may NOT be placed in the same hotel as
>     their funded traveler groups, and may not be able to attend due to
>     visa issues.
> 
>     5.If possible, please book direct travel requests. Detours and
>     multi-stop trips are unfortunately not guaranteed.
> 
>     6.If travelers want to extend their stay this must be done at their
>     own expense and should contact the hotel directly once the ICANN
>     hotel confirmation has be sent to them.
> 
>     7.*Privately Booked Reservations*: ICANN will not refund or take
>     over accommodations directly booked by the funded traveler. If a
>     replacement has an existing hotel reservation, they will need to
>     cancel their reservation and ICANN will not be able to take over
>     their reservation.
> 
>     Reminder:
> 
>     * GNSO supported traveler with a designated hotel accommodation
>     funding, a hotel room is automatically secured for you, please *DO
>     NOT* book your own hotel as it is un-reimbursable.
>     * All personal data provided to ICANN org in for purposes of providing
>     travel support for participants related to ICANN events will be
>     processed in accordance with the ICANN Privacy Policy [icann.org]
>     <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e= <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>>.
>     Should you have any questions or concerns about this Privacy Policy
>     and our privacy practices, you may contact us at privacy at icann.org
>     <mailto:privacy at icann.org>
>     <mailto:privacy at icann.org <mailto:privacy at icann.org>>.
>     * As a reminder, for the AGM meeting only, incoming Councilors get
>     funding, as well as the then-incumbent Councilors.
>       Many thanks for your cooperation!
> 
>     Thank you.
> 
>     Kind regards,
> 
>     Terri
> 
>     Policy Team Supporting the GNSO
> 
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