[NCSG-EC] Approval of new members

[Johan Helsingius]

Thanks Robin, and yes, you are right about the Charter.

A special thanks for the pointer to the Operating Procedures - something
I have been asking about, but even former chairs were unable to point
me to them.

	Julf


On 15/11/2022 17:18, Robin Gross wrote:
> Thanks, Julf.
> 
> Yes, it is super important that all members of the NCSG-EC become 
> familiar with the NCSG Charter and our SG’s Operating Procedures.
> 
> The NCSG Charter 
> <https://community.icann.org/m/mobile.action#page/38046240> explains 
> that by default, EC decisions require no objections from any EC members. 
>   We can alter that decision-making threshold on a full consensus basis 
> but we have done that for new memberships.  See NCSG Charter:
> 
> *2.4.2. NCSG‑EC Decision making*
> 
>   * By default NCSG‑EC decisions are made by full consensus of all
>     NCSG‑EC members. Full consensus means that no NCSG‑EC members have
>     objected to the proposed decision. Any exception to this default
>     will be approved by the NCSG‑EC on a full consensus basis.
> 
> We also have established Operating Procedures 
> <https://community.icann.org/m/view-rendered-page.action?abstractPageId=88573383#>, that deal with the actual process for how the applications should move along (but does not alter our voting threshold).  See:
> https://community.icann.org/m/view-rendered-page.action?abstractPageId=88573383# <https://community.icann.org/m/view-rendered-page.action?abstractPageId=88573383#>
> 
> I’d like to ask each member of the EC to review the NCSG Charter and the 
> New Member Approval Process Operating Procedures highlighted above so we 
> are all on the same page regarding our duties and expectations.
> 
> So NCSG has always operated with the requirement that new memberships 
> require full consensus of all EC members.  I’ve cc’d former NCSG Chairs, 
> Bruna, Farzi, Rafik, and Avri to confirm this has been our longstanding 
> practice regarding new membership approvals in addition to what is 
> stated in our charter on EC decisions.  Thank you.
> 
> Best,
> Robin
> 
>> On Nov 15, 2022, at 5:43 AM, Johan Helsingius <julf at Julf.com 
>> <mailto:julf at julf.com>> wrote:
>>
>> Hi Robin,
>>
>> Thanks for going through the applications.
>>
>>> But I’m concerned that none of the organizational applications 
>>> provided any kind of statement of interest, or domain name, or any 
>>> information at all.  Is that because our system is broken and it 
>>> isn’t being saved when applicants enter in the data?  Or do 
>>> applicants think it is unnecessary to fill out the application?  For 
>>> many of these applicants, there is nothing but the name of an 
>>> organization supplied and that does not enable us to do our due 
>>> diligence on them.
>>
>> That is a good question. We need to look into that.
>>
>>> Remember that accepting new members requires no “no” votes under our 
>>> charter.  Decisions to accept members must be unanimous.
>>
>> Is that documented anywhere. The NCSG charter specifies membership
>> criteria, but not the actual approval procedure.
>>
>> Julf
>>
>>
>