[NCSG-EC] Approval of new members

[Robin Gross]

Thanks, Julf.

Yes, it is super important that all members of the NCSG-EC become familiar with the NCSG Charter and our SG’s Operating Procedures.

The NCSG Charter <https://community.icann.org/m/mobile.action#page/38046240> explains that by default, EC decisions require no objections from any EC members.  We can alter that decision-making threshold on a full consensus basis but we have done that for new memberships.  See NCSG Charter:
2.4.2. NCSG‑EC Decision making

By default NCSG‑EC decisions are made by full consensus of all NCSG‑EC members. Full consensus means that no NCSG‑EC members have objected to the proposed decision. Any exception to this default will be approved by the NCSG‑EC on a full consensus basis.
We also have established Operating Procedures <https://community.icann.org/m/view-rendered-page.action?abstractPageId=88573383#>, that deal with the actual process for how the applications should move along (but does not alter our voting threshold).  See:
https://community.icann.org/m/view-rendered-page.action?abstractPageId=88573383#

I’d like to ask each member of the EC to review the NCSG Charter and the New Member Approval Process Operating Procedures highlighted above so we are all on the same page regarding our duties and expectations.

So NCSG has always operated with the requirement that new memberships require full consensus of all EC members.  I’ve cc’d former NCSG Chairs, Bruna, Farzi, Rafik, and Avri to confirm this has been our longstanding practice regarding new membership approvals in addition to what is stated in our charter on EC decisions.  Thank you.

Best,
Robin

> On Nov 15, 2022, at 5:43 AM, Johan Helsingius <julf at Julf.com> wrote:
> 
> Hi Robin,
> 
> Thanks for going through the applications.
> 
>> But I’m concerned that none of the organizational applications provided any kind of statement of interest, or domain name, or any information at all.  Is that because our system is broken and it isn’t being saved when applicants enter in the data?  Or do applicants think it is unnecessary to fill out the application?  For many of these applicants, there is nothing but the name of an organization supplied and that does not enable us to do our due diligence on them.
> 
> That is a good question. We need to look into that.
> 
>> Remember that accepting new members requires no “no” votes under our charter.  Decisions to accept members must be unanimous.
> 
> Is that documented anywhere. The NCSG charter specifies membership
> criteria, but not the actual approval procedure.
> 
> 	Julf
> 
> 

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