[NCSG-EC] Fwd: PLEASE READ: NCPH election for Board seat 14

Thu Apr 9 13:03:22 EEST 2020

Addding the correct pc list address

On Thu, Apr 9, 2020, 13:58 Rafik Dammak <rafik.dammak at gmail.com> wrote:

> Thanks Stephanie for sharing the info
> as first action, I put this as an item for update to our membership in
> next week policy call, then follow-up in list to ensure that information is
> shared broadly.
> with regard to the vote, we can coordinate with all representatives about
> the support and appoint who will cast the vote on behalf of NCSG.  I think
> the vote by 20th April is doable.
>
> Best,
>
> Rafik
>
> Le jeu. 9 avr. 2020 à 06:31, Stephanie E Perrin via NCSG-EC <
> ncsg-ec at lists.ncsg.is> a écrit :
>
>> In which case, I am happy to step back and permit the PC to organize
>> this.  I have reached out to Carlton Samuels, as his collaboration on this
>> is required.  I have not heard back from him, as yet.  Over to you, Rafik.
>>
>> Stephanie
>> On 2020-04-08 5:22 p.m., Robin Gross wrote:
>>
>> Hi all,
>>
>> I’ve add the NCSG-PC onto this thread since it is the PC who will vote
>> and select our board nominee (pursuant to NCSG Charter).
>>
>> Thanks,
>> Robin
>>
>> On Apr 8, 2020, at 2:20 PM, Stephanie E Perrin via NCSG-EC <
>> ncsg-ec at lists.ncsg.is> wrote:
>>
>> I need to consult you guys, then we (csg and ncsg) need to set up an
>> election, where we pick someone to vote for us, and if we get two votes for
>> Matthew (ie each side votes for him) we tell staff and Council he is our
>> nominee.  It seems a bit clumsy but since we have had a meltdown in the
>> past, we needed procedures....
>>
>> I presume staff will set up that election for us, will ask Carlos Reyes
>> who is now in charge of our policy support, not Mary Wong.
>>
>> cheers Steph
>>
>> PS Dean Marks is doing the same thing with the CSG guys.
>>
>>
>> On 2020-04-08 5:16 p.m., Raphael Beauregard-Lacroix wrote:
>>
>> Sure, I'm just not sure what needs to be done!
>>
>> On Wed, Apr 8, 2020 at 1:04 PM Stephanie E Perrin via NCSG-EC <
>> ncsg-ec at lists.ncsg.is> wrote:
>>
>>> Hi folks, we need to organize on the election of Matthew Shears for
>>> Board seat 14.  I have reached out to Carlton Samuels, to tick the box of
>>> consulting with our nomcom appointee (no response so far) and I have been
>>> chatting with Dean Marks from the CSG, who is keen to cooperate.  We are
>>> trying to meet this new deadline of April 20, can we organize to hold our
>>> election next week in time to offer our name?  The CSG thinks they can.
>>>
>>> Sorry to push but we have to get this done faster now due to ICANN's
>>> revised timelines....since we are agreed on the candidate, it is just
>>> paperwork....
>>>
>>> cheers Steph
>>>
>>>
>>> -------- Forwarded Message --------
>>> Subject: PLEASE READ: NCPH election for Board seat 14
>>> Date: Tue, 7 Apr 2020 20:17:14 +0000
>>> From: Mary Wong <mary.wong at icann.org> <mary.wong at icann.org>
>>> To: Dean Marks <ed4coa at gmail.com> <ed4coa at gmail.com>, Stephanie E
>>> Perrin <stephanie.perrin at mail.utoronto.ca>
>>> <stephanie.perrin at mail.utoronto.ca>, Bruna Martins dos Santos
>>> <bruna.mrtns at gmail.com> <bruna.mrtns at gmail.com>, Joan Kerr
>>> <joankerr at FBSC.ORG> <joankerr at FBSC.ORG>, Rafik Dammak
>>> <rafik.dammak at gmail.com> <rafik.dammak at gmail.com>, Selli, Claudia
>>> <claudia.selli at intl.att.com> <claudia.selli at intl.att.com>,
>>> csg-excomm at icann.org <csg-excomm at icann.org> <csg-excomm at icann.org>,
>>> Barbara Wanner <bwanner at uscib.org> <bwanner at uscib.org>
>>> CC: Chantelle Doerksen <chantelle.doerksen at icann.org>
>>> <chantelle.doerksen at icann.org>, Maryam Bakoshi
>>> <maryam.bakoshi at icann.org> <maryam.bakoshi at icann.org>, Andrea Glandon
>>> <andrea.glandon at icann.org> <andrea.glandon at icann.org>, Carlos Reyes
>>> <carlos.reyes at icann.org> <carlos.reyes at icann.org>
>>>
>>> Dear CSG and NCSG leaders,
>>>
>>>
>>> I would like to apologize for bringing up this topic at this late stage,
>>> and at a time when I know that many community members are focusing on
>>> important personal and family matters during the current COVID-19
>>> situation. Please understand that we as staff would not have raised this
>>> were it not a Bylaws-related matter.
>>>
>>>
>>> Here is the issue: under the ICANN Bylaws, formal notification of a
>>> nominee for either Board seat 13 or 14 must be provided to the Empowered
>>> Community Administration at least six (6) months prior to the commencement
>>> of that potential Director’s term. As the 2020 Annual General Meeting is
>>> due to conclude on 22 October 2020 (which we realize is somewhat earlier
>>> than previous AGMs), this means that *the Empowered Community
>>> Administration must receive the Non-Contracted Parties House (NCPH)
>>> nomination of a Director to fill Board seat 14 by 22 April 2020* (and
>>> not May as we had advised you previously).
>>>
>>>
>>> I understand that the NCPH’s current plan is to hold the formal vote
>>> (via a CSG and NCSG representative and in accordance with the NCPH’s agreed
>>> procedures) on or around 29 April. In light of the need to notify the GNSO
>>> Chair of the result (as under the GNSO Operating Procedures Keith has the
>>> responsibility of notifying the Empowered Community Administration), I
>>> would like to ask *if it will be possible for the NCPH to complete its
>>> vote on a nominee for Board seat 14 by Monday 20 April*, to allow Keith
>>> time to inform the GNSO Council (as has been customary) and to formally
>>> notify the Empowered Community Administration.
>>>
>>>
>>> I and the whole GNSO support team are sincerely sorry for our previous
>>> guidance to you that had mistakenly set 21 May as the final date. Please
>>> accept our heartfelt apologies for this rare error as well as for the
>>> inconvenience that we know our mistake must cause you and your groups.
>>>
>>>
>>> In view of the situation, please be assured that the CSG and NCSG
>>> support staff are happy to assist you with conducting the vote as
>>> efficiently and smoothly as possible, to minimize disruption and
>>> inconvenience to you. Please let me know if you have any questions or
>>> concerns with either the timing or mechanism for the upcoming vote and,
>>> once again, I am so very sorry for the trouble.
>>>
>>>
>>> Thank you all very much for your kind understanding.
>>>
>>>
>>> Best regards,
>>>
>>> Mary
>>>
>>>
>>> _______________________________________________
>>> NCSG-EC mailing list
>>> NCSG-EC at lists.ncsg.is
>>> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>>>
>> _______________________________________________
>> NCSG-EC mailing list
>> NCSG-EC at lists.ncsg.is
>> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>>
>>
>> _______________________________________________
>> NCSG-EC mailing list
>> NCSG-EC at lists.ncsg.is
>> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ncsg.is/pipermail/ncsg-ec/attachments/20200409/75ff1c28/attachment.htm>