<div dir="auto"><div>Addding the correct pc list address<br><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Apr 9, 2020, 13:58 Rafik Dammak <<a href="mailto:rafik.dammak@gmail.com">rafik.dammak@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div>Thanks Stephanie for sharing the info</div><div>as first action, I put this as an item for update to our membership in next week policy call, then follow-up in list to ensure that information is shared broadly.</div><div>with regard to the vote, we can coordinate with all representatives about the support and appoint who will cast the vote on behalf of NCSG. I think the vote by 20th April is doable. </div><div><br></div>Best,<div><br></div><div>Rafik</div><div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">Le jeu. 9 avr. 2020 à 06:31, Stephanie E Perrin via NCSG-EC <<a href="mailto:ncsg-ec@lists.ncsg.is" target="_blank" rel="noreferrer">ncsg-ec@lists.ncsg.is</a>> a écrit :<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div>
<p>In which case, I am happy to step back and permit the PC to
organize this. I have reached out to Carlton Samuels, as his
collaboration on this is required. I have not heard back from
him, as yet. Over to you, Rafik.<br>
</p>
<p>Stephanie<br>
</p>
<div>On 2020-04-08 5:22 p.m., Robin Gross
wrote:<br>
</div>
<blockquote type="cite">
Hi all,
<div><br>
</div>
<div>I’ve add the NCSG-PC onto this thread since it is
the PC who will vote and select our board nominee (pursuant to
NCSG Charter).</div>
<div><br>
</div>
<div>Thanks,</div>
<div>Robin</div>
<div><br>
<div>
<blockquote type="cite">
<div>On Apr 8, 2020, at 2:20 PM, Stephanie E Perrin
via NCSG-EC <<a href="mailto:ncsg-ec@lists.ncsg.is" target="_blank" rel="noreferrer">ncsg-ec@lists.ncsg.is</a>>
wrote:</div>
<br>
<div>
<div>
<p>I need to consult you guys, then we (csg and
ncsg) need to set up an election, where we pick
someone to vote for us, and if we get two votes for
Matthew (ie each side votes for him) we tell staff and
Council he is our nominee. It seems a bit clumsy but
since we have had a meltdown in the past, we needed
procedures....</p>
<p>I presume staff will set up that election
for us, will ask Carlos Reyes who is now in charge of
our policy support, not Mary Wong.</p>
<p>cheers Steph</p>
<p>PS Dean Marks is doing the same thing with
the CSG guys.</p>
<p><br>
</p>
<div>On 2020-04-08 5:16 p.m.,
Raphael Beauregard-Lacroix wrote:<br>
</div>
<blockquote type="cite">
<div dir="ltr">Sure, I'm just not sure what
needs to be done! </div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Wed, Apr 8,
2020 at 1:04 PM Stephanie E Perrin via NCSG-EC
<<a href="mailto:ncsg-ec@lists.ncsg.is" target="_blank" rel="noreferrer">ncsg-ec@lists.ncsg.is</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div>
<p>Hi folks, we need to organize on the
election of Matthew Shears for Board seat 14.
I have reached out to Carlton Samuels, to tick
the box of consulting with our nomcom
appointee (no response so far) and I have been
chatting with Dean Marks from the CSG, who is
keen to cooperate. We are trying to meet this
new deadline of April 20, can we organize to
hold our election next week in time to offer
our name? The CSG thinks they can. <br>
</p>
<p>Sorry to push but we have to get
this done faster now due to ICANN's revised
timelines....since we are agreed on the
candidate, it is just paperwork....<br>
</p>
<p>cheers Steph<br>
</p>
<div><br>
<br>
-------- Forwarded Message --------
<table cellspacing="0" cellpadding="0" border="0">
<tbody>
<tr>
<th valign="BASELINE" nowrap align="RIGHT">Subject:
</th>
<td>PLEASE READ: NCPH election
for Board seat 14</td>
</tr>
<tr>
<th valign="BASELINE" nowrap align="RIGHT">Date: </th>
<td>Tue, 7 Apr 2020 20:17:14
+0000</td>
</tr>
<tr>
<th valign="BASELINE" nowrap align="RIGHT">From: </th>
<td>Mary Wong <a href="mailto:mary.wong@icann.org" target="_blank" rel="noreferrer"><mary.wong@icann.org></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap align="RIGHT">To: </th>
<td>Dean Marks <a href="mailto:ed4coa@gmail.com" target="_blank" rel="noreferrer"><ed4coa@gmail.com></a>,
Stephanie E Perrin <a href="mailto:stephanie.perrin@mail.utoronto.ca" target="_blank" rel="noreferrer"><stephanie.perrin@mail.utoronto.ca></a>,
Bruna Martins dos Santos <a href="mailto:bruna.mrtns@gmail.com" target="_blank" rel="noreferrer"><bruna.mrtns@gmail.com></a>,
Joan Kerr <a href="mailto:joankerr@FBSC.ORG" target="_blank" rel="noreferrer"><joankerr@FBSC.ORG></a>,
Rafik Dammak <a href="mailto:rafik.dammak@gmail.com" target="_blank" rel="noreferrer"><rafik.dammak@gmail.com></a>,
Selli, Claudia <a href="mailto:claudia.selli@intl.att.com" target="_blank" rel="noreferrer"><claudia.selli@intl.att.com></a>,
<a href="mailto:csg-excomm@icann.org" target="_blank" rel="noreferrer">csg-excomm@icann.org</a>
<a href="mailto:csg-excomm@icann.org" target="_blank" rel="noreferrer"><csg-excomm@icann.org></a>,
Barbara Wanner <a href="mailto:bwanner@uscib.org" target="_blank" rel="noreferrer"><bwanner@uscib.org></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap align="RIGHT">CC: </th>
<td>Chantelle Doerksen <a href="mailto:chantelle.doerksen@icann.org" target="_blank" rel="noreferrer"><chantelle.doerksen@icann.org></a>,
Maryam Bakoshi <a href="mailto:maryam.bakoshi@icann.org" target="_blank" rel="noreferrer"><maryam.bakoshi@icann.org></a>,
Andrea Glandon <a href="mailto:andrea.glandon@icann.org" target="_blank" rel="noreferrer"><andrea.glandon@icann.org></a>,
Carlos Reyes <a href="mailto:carlos.reyes@icann.org" target="_blank" rel="noreferrer"><carlos.reyes@icann.org></a></td>
</tr>
</tbody>
</table>
<br>
<br>
<div>
<p class="MsoNormal"><span style="font-size:11pt">Dear CSG
and NCSG leaders,</span></p>
<div><span style="font-size:11pt"> </span><br>
</div>
<p class="MsoNormal"><span style="font-size:11pt">I would
like to apologize for bringing up this
topic at this late stage, and at a time
when I know that many community members
are focusing on important personal and
family matters during the current
COVID-19 situation. Please understand
that we as staff would not have raised
this were it not a Bylaws-related
matter. </span></p>
<div><span style="font-size:11pt"> </span><br>
</div>
<p class="MsoNormal"><span style="font-size:11pt">Here is
the issue: under the ICANN Bylaws,
formal notification of a nominee for
either Board seat 13 or 14 must be
provided to the Empowered Community
Administration at least six (6) months
prior to the commencement of that
potential Director’s term. As the 2020
Annual General Meeting is due to
conclude on 22 October 2020 (which we
realize is somewhat earlier than
previous AGMs), this means that <u>the Empowered Community
Administration must receive the
Non-Contracted Parties House (NCPH)
nomination of a Director to fill Board
seat 14 by <b>22 April 2020</b></u>
(and not May as we had advised you
previously).</span></p>
<div><span style="font-size:11pt"> </span><br>
</div>
<p class="MsoNormal"><span style="font-size:11pt">I
understand that the NCPH’s current plan
is to hold the formal vote (via a CSG
and NCSG representative and in
accordance with the NCPH’s agreed
procedures) on or around 29 April. In
light of the need to notify the GNSO
Chair of the result (as under the GNSO
Operating Procedures Keith has the
responsibility of notifying the
Empowered Community Administration), I
would like to ask <u>if it
will be possible for the NCPH to
complete its vote on a nominee for
Board seat 14 by <b>Monday
20 April</b></u>, to allow Keith
time to inform the GNSO Council (as has
been customary) and to formally notify
the Empowered Community Administration.</span></p>
<div><span style="font-size:11pt"> </span><br>
</div>
<p class="MsoNormal"><span style="font-size:11pt">I and
the whole GNSO support team are
sincerely sorry for our previous
guidance to you that had mistakenly set
21 May as the final date. Please accept
our heartfelt apologies for this rare
error as well as for the inconvenience
that we know our mistake must cause you
and your groups. </span></p>
<div><span style="font-size:11pt"> </span><br>
</div>
<p class="MsoNormal"><span style="font-size:11pt">In view
of the situation, please be assured that
the CSG and NCSG support staff are happy
to assist you with conducting the vote
as efficiently and smoothly as possible,
to minimize disruption and inconvenience
to you. Please let me know if you have
any questions or concerns with either
the timing or mechanism for the upcoming
vote and, once again, I am so very sorry
for the trouble.</span></p>
<div><span style="font-size:11pt"> </span><br>
</div>
<p class="MsoNormal"><span style="font-size:11pt">Thank
you all very much for your kind
understanding.</span></p>
<div><span style="font-size:11pt"> </span><br>
</div>
<p class="MsoNormal"><span style="font-size:11pt">Best
regards,</span></p>
<p class="MsoNormal"><span style="font-size:11pt">Mary</span></p>
<div><span style="font-size:11pt"> </span><br>
</div>
<div><span style="font-size:11pt"> </span><br>
</div>
</div>
</div>
</div>
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