[NCSG-EC] Evaluation of individual applicants

[farzaneh badii]

Hi Rapahel,

 We have not had a case where constituencies run their own approval process
to accept a member that has already been approved at NCSG level. They
usually just inform their EC that these are the new members and announce on
the mailing list. However, the NPOC and NCUC ECs have the right to do so
(for example it is already in NCUC bylaws).

My impression is that, if a constituency does not accept a member, then the
member will remain an unaffiliated NCSG member. The provision is to
preserve constituencies independence and allow for NCSG to be independent
too. And again my interpretation is that NCSG EC officers should act
independent of their constituencies, i.e. advance the interest of NCSG at
the GNSO level and represent NCSG in their constituencies if they are
affiliated with any, (while of course at the same time carry out their
duties and report to their constituencies).


Farzaneh


On Fri, Feb 8, 2019 at 3:59 PM Raphaël Beauregard-Lacroix <
rbeauregardlacroix at gmail.com> wrote:

> Thanks Farzaneh.
>
> I have done the individuals already and will do the orgs this weekend.
>
> Good to know re the procedure.
>
> I was not aware re NCUC/NPOC's own procedure. How does that reflect on
> what we need to do once we all (the EC) agree that an applicant should
> become a member?
>
> Have a nice day,
>
> On Fri, Feb 8, 2019 at 3:34 PM farzaneh badii <farzaneh.badii at gmail.com>
> wrote:
>
>> Hi Everyone,
>>
>> Thanks Raphael for this. the NCSG Organization applicants have also been
>> fixed.
>> Please login and let us know how it is working for you.
>>
>> Just wanted to draw your attention to the lightweight procedure we
>> drafted for approval of member (it's in Q and A format) the most important
>> part is:
>>
>>
>>    - When the Executive Committee approves your application, you will
>>    receive a welcome email, and you will be subscribed to our main mailing
>>    list, and will be a member of NCSG. After your NCSG membership has been
>>    approved, those constituencies you indicated you want to join, if any, will
>>    be notified. Constituencies have their own processes for accepting your
>>    application after your NCSG membership application has been approved.
>>    - If the Executive Committee does not find you eligible for
>>    membership, you will be sent an email with the reason explaining why your
>>    application has been unsuccessful. Your personal information, other than
>>    your name (or/ and organization name, if applicable) and the reason for
>>    rejection, will be deleted from our database. The EC will also keep a
>>    record of its communication with you which might have the email address you
>>    provided in your application.
>>    - If the Executive Committee cannot verify your non-commercial
>>    interest in DNS policy or if the website you have pointed us to does not
>>    resolve , or for other reasons that the Executive Committee deems
>>    appropriate based on the charter and these guidelines and your application,
>>    you will be sent an email requesting clarification before a formal decision
>>    is made. If we did not receive any response within one month of our
>>    inquiry, your application will be withdrawn, but you will be welcome to
>>    re-apply for membership again in the future. In such circumstances, the
>>    Executive Committee will delete your personal data from our membership
>>    database other than your name (and organization name, if applicable) and
>>    the reason for rejection. The EC will also keep a record of its
>>    communication with you which might have the email address you provided in
>>    your application.
>>
>>
>>
>> Here is the link:
>> https://community.icann.org/display/gnsononcomstake/Operating+Procedures#OperatingProcedures-390467708
>> Farzaneh
>>
>>
>> On Tue, Feb 5, 2019 at 4:48 PM Raphaël Beauregard-Lacroix via NCSG-EC <
>> ncsg-ec at lists.ncsg.is> wrote:
>>
>>> Dear all,
>>>
>>> It is now possible to proceed with the evaluation of individual
>>> applicants from the front end members.ncsg.is
>>>
>>> UI-wise, it is still as clunky, but it does work on my side.
>>>
>>> You will notice a lot of "test" stuff in the prompts - just erase it and
>>> replace it with your comments.
>>>
>>> There is still a bug with organisational applicants. it is in the
>>> process of being solved. However at this point anything that will make the
>>> pile of unprocessed applications, even if only for individuals, is a good
>>> idea.
>>>
>>> In terms of process, I suggest that we lower the pile by focusing first
>>> on those upon which we all agree (on way or another) For the yeses,
>>> Stephanie can give the final greenlight and I can proceed with the status
>>> change in the backend, along with mailing list registration, etc.
>>>
>>> For the other ones, we can discuss how we want to go about.
>>>
>>> Upon recommendation of Farzaneh, it is probably better to keep list and
>>> on-call exchanges about potential members to a minimum and keep such things
>>> in the back-end; I do believe mailing list and calls are public.
>>>
>>> Have a nice day,
>>>
>>>
>>> _______________________________________________
>>> NCSG-EC mailing list
>>> NCSG-EC at lists.ncsg.is
>>> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>>>
>>
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