[NCSG-EC] Fwd: URGENT: ICANN63 | Barcelona - Supported Travelers/Contractor Travelers Database Due // 18 July 2018

[farzaneh badii]

Who is going to Barcelona?


---------- Forwarded message ---------
From: Terri Agnew


Dear all,



In order to service your travel needs for ICANN63 in Barcelona in a timely
fashion, please submit your ICANN63 Meeting database to gnso-secs at icann.org
by *Wednesday, 18 July 2018.*

A timely response would be appreciated in view of visa issues and the OFAC
review. The deadline for submissions is critical to allow for confirmed
reservation numbers as required for visa and travel arrangements.

Please note that if you are *a GNSO supported traveler with a designated
hotel accommodation funding, a hotel room is automatically secured for you*,
please DO NOT book your own hotel as it is un-reimbursable.

Please note that when requesting travel support, in the interest of
fairness and in light of budget restrictions we would like you to take the
following into consideration:



1.               Respond timely to ICANN Travel regarding your upcoming
travel to Barcelona.

2.               If you require a visa to enter the country, please make
sure to acquire your visa immediately. Please contact the ICANN travel team
to let them know you will need a visa.

3.               Requests past the deadline will be handled on a case by
case basis by ICANN. All additional travelers added after the 90-day
deadline are subject to availability, may NOT be placed in the same hotel
as their funded traveler groups, and may not be able to attend due to visa
issues.

4.               If possible please book direct travel requests. Detours
and multi-stop trips are unfortunately not guaranteed.

5.               Strictly limit your travel from your home to the ICANN
meeting venue.

6.               Approved date of arrival/departure for this meeting is
Friday, 19 October – Friday, 26 October 2018.

7.               If travelers want to extend their stay this must be done
at their own expense and should contact the hotel directly once the ICANN
hotel confirmation has be sent to them.

8.               *Privately Booked Reservations*: ICANN will not refund or
take over accommodations directly booked by the funded traveler. If a
replacement has an existing hotel reservation, they will need to cancel
their reservation and ICANN will not be able to take over their
reservation.



 Many thanks for your cooperation!



With kind regards,

*Terri *

*            ---*

*Terri Agnew*

Operations Support - GNSO Lead Administrator

Internet Corporation for Assigned Names and Numbers (ICANN)

*Email:*  terri.agnew at icann.org

*Skype ID:*  terri.agnew.icann



Find out more about the GNSO by taking our interactive courses and visiting
the GNSO Newcomer pages
<https://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers>

Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO

Follow the GNSO on Facebook: https://www.facebook.com/icanngnso/

http://gnso.icann.org/en/






-- 
Farzaneh
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