Hold us accountable

[Stephanie Perrin]

Thanks for this Farzi, I think there has been really great work on 
improving transparency, and as Wisdom noted a couple of days ago, we 
need to improve communications.  I think a lot of our members who are 
inactive do not understand how to find the records and documents; the 
ICANN website is quite opaque.

As to deleting the records of applicants who were rejected...you do need 
to keep them long enough for individuals to ask for access under the 
GDPR.  Let me get back to you with a proposed retention schedule on 
that.  I also see no problem in keeping just the name and country, with 
the date of application and reason for rejection, in order to inform 
future committees in the event of persistent application.

We have a wide open membership, with no membership fees.  There are no 
disincentives for bad actors who might wish to join under false 
pretenses.  We need some rigour in our processes to defend our 
interests, which is to fight for an open and inclusive Internet that 
respects human rights.

Stephanie

On 2018-07-09 11:46, farzaneh badii wrote:
> Dear NCSG members,
>
> There are some mentions that committees need to be transparent and 
> accountable to the members and report on their work.
>
> I think we have always tried to uphold these principles. the policy 
> committee has been always consultative and reporting, and Rafik has 
> done a remarkable job on that.
>
> I am going to provide you with the periodic reports I used to do but 
> sorry sometimes my life gets in the way and I cannot do as much as I want.
>
> In the meantime, those who are interested in following discussions in 
> different committees about different matters can check the following 
> archives :
>
> 1. NCSG-EC mailing list: this is the mailing list of the Executive 
> Committee.
> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>
> 2. NCSG-FC mailing list: mailing list of Finance Committee
> https://lists.ncsg.is/mailman/listinfo/ncsg-fc
>
> 3. Mailing list of Policy committee:
> https://lists.ncsg.is/mailman/listinfo/ncsg-pc
>
>
> Meeting records of all committees will be posted 
> on https://community.icann.org/display/gnsononcomstake/Meeting+Records 
> <https://community.icann.org/display/gnsononcomstake/Meeting+Records>
>
> Maryam or I  will send you (as we have been doing previously) all the 
> notes and recording etc of the meetings through NCSG mailing list.
>
> There are some mentions that the members' approval process (when they 
> want to become a member of NCSG), is a black box and no one knows how 
> we approve them. That I will address as well by putting down the 
> process and getting the NCSG members and NCSG EC to approve these 
> procedures to enhance transparency.
> In a nutshell, we approve the members through this process: 1. Comment 
> on their application: based on their SOI verify their noncommercial 
> interest, verify their interest in DNS policy
>
> 2. If the noncommercial interest or interest in DNS policy is not 
> clear, we contact them and ask them to clarify that.
>
> 3. If they do not get back to us, we give them a month but then we 
> will reject their application, with a note that they can re-apply.
>
> (I am going to document all this, note that because of GDPR and 
> privacy principles we have decided at EC to remove the applicants that 
> were rejected for any reason from the database. we cannot retain 
> their personal information if they are not a member of  NCSG)
>
>
>
>
>
>
>
>
>
> Best regards,
> Farzaneh
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