[NCSG-PC] Fwd: [GNSO-SG-C-Leadership] Feedback Requested: How We Meet Community Group

Tue Jan 21 03:32:07 EET 2025

Hi all,

there is some update and request for input on "How to meet". We should
review the different options proposed in the strawman document.
I will share this later with larger NCSG membership and adding some context.

Best,

Rafik

---------- Forwarded message ---------
De : DiBiase, Gregory via GNSO-SG-C-Leadership <
gnso-sg-c-leadership at icann.org>
Date: sam. 18 janv. 2025 à 00:53
Subject: [GNSO-SG-C-Leadership] Feedback Requested: How We Meet Community
Group
To: gnso-sg-c-leadership at icann.org <gnso-sg-c-leadership at icann.org>

   - *Attachments protected by Amazon: *
   - Updated Cost Data Related To ICANN Pu...copy.pdf
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   - How We Meet - Summary of Input from C...copy.pdf
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   - 2024 Cost Analysis of ICANN Travel & ...copy.pdf
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   - Final - Charter for the Community Gro...tegy.pdf
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   - DRAFT - How We Meet Community Group R...Docs.pdf
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Dear SG/C Chairs,

I am hoping for your help gathering feedback on ICANN’s proposals for “How
We Meet” (a.k.a. how to make ICANN’s meetings more cost effective).

As GNSO Chair, I’ve been tasked with gathering feedback on potential
recommendations that will go out to the Community for public comment.

Attached are a number of documents breaking down the cost of ICANN
meetings, but I think the most pertinent is one titled “How We Meet
Community Group Report”. ICANN has labeled this document as a “draft
strawman proposal” but it’s really a menu of options for reducing cost. I
think a good first step is for each SG/C to review these options and
provide feedback on:

   1. What options are missing?
   2. What options are unacceptable/problematic? (i.e., should not be put
   out for public comment).
   3. Do you have more granular feedback on the options provided?

I think this could give me a starting point for giving feedback to ICANN. I
have already flagged to ICANN that the GNSO is a diverse body and will
likely have disagreements, so a broader public comment on the “strawman”
will be necessary.

Please provide any other thoughts you may have as this group starts their
work.

Thank You!

Greg

*From:* Alperen Eken via How-we-meet-2025 <how-we-meet-2025 at icann.org>
*Sent:* Tuesday, January 7, 2025 1:46 PM
*To:* how-we-meet-2025 at icann.org
*Subject:* [EXTERNAL] [How-We-Meet-2025] Agenda and Documents - Meeting #1
- How We Meet Community Group

*CAUTION*: This email originated from outside of the organization. Do not
click links or open attachments unless you can confirm the sender and know
the content is safe.

Dear all,

Happy New Year! I hope this message finds you well and that you’ve had a
wonderful start to 2025.

Next week, we will hold our first meeting to discuss updates to the ICANN
Meetings Strategy. This meeting is scheduled for:
Date: 13 January 2024
Time: 1700-1800 UTC

We’re looking forward to your participation and valuable contributions.
Please find attached the meeting agenda, some documents we prepared for
this group, and background documents that were previously shared with SOAC
Chairs:

   1. Meeting invitation ICS file
   2. Agenda
   3. Final - Charter for the Community Group for the Meeting Strategy
   4. Draft - How We Meet Community Group Report

Background Documents:

   5. How We Meet - Summary of Input from Community Groups
   6. Updated Cost Data Related to ICANN Public Meetings
   7. 2024 Cost Analysis of ICANN Travel & Meetings
   8. 2022 – 2024 Cost Analysis of ICANN Intersessional Meetings

We are aware that there are a lot of materials, therefore we are keeping a
drive folder for you where you can find all these documents, meeting
agendas, and notes of our future meetings in addition to any document that
we will be collaborating on. Here is the link:
https://drive.google.com/drive/folders/1-IGp5C4QAZjj5OJlkYRARnpsg2HBgtV_?usp=drive_link

Your input is essential as we will be working within a tight timeline.

I will serve as the project manager for this work, if you have any
questions, additional topics to propose for the agenda, or any other issue
please feel free to reach out at alperen.eken at icann.org .

We appreciate your participation and look forward to seeing everyone at the
meeting!

Kind regards,

Alp Eken

Policy Development Support Senior Specialist

Internet Corporation for Assigned Names and Numbers (ICANN)

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