<div dir="ltr"><div>Hi all,</div><div><br></div><div>there is some update and request for input on "How to meet". We should review the different options proposed in the strawman document.</div><div>I will share this later with larger NCSG membership and adding some context.</div><div><br></div><div>Best,</div><div><br></div><div>Rafik</div><div><br></div><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>De : <strong class="gmail_sendername" dir="auto">DiBiase, Gregory via GNSO-SG-C-Leadership</strong> <span dir="auto"><<a href="mailto:gnso-sg-c-leadership@icann.org">gnso-sg-c-leadership@icann.org</a>></span><br>Date: sam. 18 janv. 2025 à 00:53<br>Subject: [GNSO-SG-C-Leadership] Feedback Requested: How We Meet Community Group<br>To: <a href="mailto:gnso-sg-c-leadership@icann.org">gnso-sg-c-leadership@icann.org</a> <<a href="mailto:gnso-sg-c-leadership@icann.org">gnso-sg-c-leadership@icann.org</a>><br></div><br><br><div class="msg6570107822406997581">
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<p class="MsoNormal">Dear SG/C Chairs,<u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal">I am hoping for your help gathering feedback on ICANN’s proposals for “How We Meet” (a.k.a. how to make ICANN’s meetings more cost effective).<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">As GNSO Chair, I’ve been tasked with gathering feedback on potential recommendations that will go out to the Community for public comment.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Attached are a number of documents breaking down the cost of ICANN meetings, but I think the most pertinent is one titled “How We Meet Community Group Report”. ICANN has labeled this document as a “draft strawman proposal” but it’s really
a menu of options for reducing cost. I think a good first step is for each SG/C to review these options and provide feedback on:<u></u><u></u></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="m_6570107822406997581MsoListParagraph" style="margin-bottom:8.0pt;margin-top:0in;margin-left:0in;line-height:106%">
What options are missing?<u></u><u></u></li><li class="m_6570107822406997581MsoListParagraph" style="margin-left:0in;line-height:106%">
What options are unacceptable/problematic? (i.e., should not be put out for public comment).<u></u><u></u></li><li class="m_6570107822406997581MsoListParagraph" style="margin-left:0in;line-height:106%">
Do you have more granular feedback on the options provided?<u></u><u></u></li></ol>
<p class="MsoNormal">I think this could give me a starting point for giving feedback to ICANN. I have already flagged to ICANN that the GNSO is a diverse body and will likely have disagreements, so a broader public comment on the “strawman” will be necessary.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Please provide any other thoughts you may have as this group starts their work.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Thank You!<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Greg<u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
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<div style="border:none;border-top:solid #e1e1e1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Alperen Eken via How-we-meet-2025 <<a href="mailto:how-we-meet-2025@icann.org" target="_blank">how-we-meet-2025@icann.org</a>>
<br>
<b>Sent:</b> Tuesday, January 7, 2025 1:46 PM<br>
<b>To:</b> <a href="mailto:how-we-meet-2025@icann.org" target="_blank">how-we-meet-2025@icann.org</a><br>
<b>Subject:</b> [EXTERNAL] [How-We-Meet-2025] Agenda and Documents - Meeting #1 - How We Meet Community Group<u></u><u></u></span></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Dear all,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Happy New Year! I hope this message finds you well and that you’ve had a wonderful start to 2025.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Next week, we will hold our first meeting to discuss updates to the ICANN Meetings Strategy. This meeting is scheduled for:<br>
Date: 13 January 2024<br>
Time: 1700-1800 UTC<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We’re looking forward to your participation and valuable contributions. Please find attached the meeting agenda, some documents we prepared for this group, and background documents
that were previously shared with SOAC Chairs:<u></u><u></u></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="m_6570107822406997581MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Meeting invitation ICS file<u></u><u></u></span></li><li class="m_6570107822406997581MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Agenda<u></u><u></u></span></li><li class="m_6570107822406997581MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Final - Charter for the Community Group for the Meeting Strategy<u></u><u></u></span></li><li class="m_6570107822406997581MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Draft - How We Meet Community Group Report<u></u><u></u></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Background Documents:<u></u><u></u></span></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="m_6570107822406997581MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">How We Meet - Summary of Input from Community Groups<u></u><u></u></span></li><li class="m_6570107822406997581MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Updated Cost Data Related to ICANN Public Meetings<u></u><u></u></span></li><li class="m_6570107822406997581MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">2024 Cost Analysis of ICANN Travel & Meetings<u></u><u></u></span></li><li class="m_6570107822406997581MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">2022 – 2024 Cost Analysis of ICANN Intersessional Meetings<u></u><u></u></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We are aware that there are a lot of materials, therefore we are keeping a drive folder for you where you can find all these documents, meeting agendas, and notes of our future
meetings in addition to any document that we will be collaborating on. Here is the link:
<a href="https://drive.google.com/drive/folders/1-IGp5C4QAZjj5OJlkYRARnpsg2HBgtV_?usp=drive_link" target="_blank">
https://drive.google.com/drive/folders/1-IGp5C4QAZjj5OJlkYRARnpsg2HBgtV_?usp=drive_link</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Your input is essential as we will be working within a tight timeline.
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I will serve as the project manager for this work, if you have any questions, additional topics to propose for the agenda, or any other issue please feel free to reach out
at <a href="mailto:alperen.eken@icann.org" target="_blank">alperen.eken@icann.org</a> .<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We appreciate your participation and look forward to seeing everyone at the meeting!<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Kind regards,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Alp Eken<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Policy Development Support Senior Specialist<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Internet Corporation for Assigned Names and Numbers (ICANN)<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
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