[NCSG-PC] [NCSG-EC] Fwd: [SOAC-Leaders-ICANNMeeting-Planning] Action Items from ICANN82 Production call #1 and Doodle next call

Thu Nov 28 07:10:49 EET 2024

Thanks Rafik.

It was a very well organized meeting and I appreciated the brewed tea
instead of a terrible tea bag!
I have to first thank Andrea for all the support for the HRIA session. She
went above and beyond to provide us with our last minute requests.

The geopolitical forum is always a monologue. I don't know why. so
I support the suggestion to have a webinar before and just have Q&A but I
also think we don't need Q&A we need issues that need to be addressed and
give the community a chance to express it at the mic.

For the community sessions, I don't know what we want to do with these
cross community sessions but they are so time intensive that you have to
attend all the organizing calls to be able to put the name of a
noncommercial in. Also the topics, they were not very up to date I have to
say. Can we invite some external experts as well to talk about
geopolitics.They need a total revamp otherwise each session every meeting
is going to have the same representative covering the same talking points.

I liked the half an hour/an hour reception after each day in
other meetings, it really allows us to hang out with other members of the
community before we go to our receptions, dinners etc and we can have
informal policy conversations. Is that something that we do only during
Community or policy forum? If too hard to have a reception, maybe we can do
networking breakfasts? They don't have to do the catering, I just think we
can get more chances to talk to other community members.

I didn't know they had switched the public forum to the morning and I
missed it. Well my fault for not checking the agenda carefully but then the
switch didn't make sense, it always made better sense to have it right
before the Board AGM. But I don't know how others felt about it.

This is again my bad, but our session on human rights and dns abuse was
packed. So if we want to do some similar stuff we should specify a larger
capacity.

The transcription of this meeting was a bit off. Maybe I just paid more
attention. Also I don't know if it's my ears or the equipment, but I
sometimes had difficulty hearing people and others told me that audio
quality has been poor in the rooms in recent ICANN meetings (so it's not
venue related).

Farzaneh

On Wed, Nov 27, 2024 at 11:49 PM Rafik Dammak via NCSG-EC <
ncsg-ec at lists.ncsg.is> wrote:

> Hi all,
>
> Those are points from the ICANN planning meeting.
> Any comment/feedback would be appreciated.
>
> Best regards,
>
>
> Rafik
>
> ---------- Forwarded message ---------
> From: Nathalie Peregrine via SOAC-Leaders-ICANNMeeting-Planning <
> soac-leaders-icannmeeting-planning at icann.org>
> Date: Tue, Nov 26, 2024, 20:08
> Subject: [SOAC-Leaders-ICANNMeeting-Planning] Action Items from ICANN82
> Production call #1 and Doodle next call
> To: soac-leaders-icannmeeting-planning at icann.org <
> soac-leaders-icannmeeting-planning at icann.org>
>
>
>  Dear all,
>
>
>
> Thank you for attending the ICANN82 Production call held today on Monday
> 25 November 2024. For those of you unable to attend, please find the Zoom
> recording.
> <https://icann.zoom.us/rec/play/8T35m0TfR__yA7AMW6Gd6MTBWohYihNwuh8Z83xBpX26ti8jCGbAHS6O7ZXZgPjmMVTCXumEWsHn4mRi.JEDmOcygROqh-Pec?autoplay=true&startTime=1732557795000>
>
>
>
>
> ⚠️ Please complete the Doodle poll for a next call next week:
> https://doodle.com/meeting/participate/id/dGzny05b ⚠️
>
>
>
> *ICANN81 Feedback:*
>
> The feedback from ICANN81 was mainly positive. The venue location with
> hotels close by, as well as restaurants and cafés, was appreciated. The
> abundance of seating areas allowed for additional conversations. Having
> food stalls available at the venue was extremely helpful. However, certain
> room sizes and seating were deemed insufficient as several sessions were
> held with standing room only given high attendance. The height of speaker
> screens in the GAC room will need adjusting to avoid speaker discomfort.
> The issue of session conflicts whilst improved upon, needs continued focus.
> The suggestion was made to add a Zoom poll at the end of the Community
> Session to gather immediate feedback.
>
>
>
> Here are the main items raised for consideration for ICANN82:
>
>
>
> *Areas needing improvement based on ICANN81 feedback:  *
>
>    1. room size information,
>    2. speaker screen height,
>    3. session conflicts,
>    4. adding a Zoom poll to the end of the Community Session.
>
> These items have been duly noted as action items for staff support.
>
>
>
> *ICANN83 Block schedule:*
>
>    - The geopolitical forum is well attended, but lacking in interaction
>    opportunities. The suggestion was made to hold the update section of the
>    session during Prep Week, and a shorter, interactive section during the
>    ICANN meeting. This would also free up a 90-min slot which will assist with
>    SO/AC scheduling.
>    - Most on the call were in favour of keeping the Community Session,
>    but agreed that the topic decision would need to be made closer to the
>    time.
>    - The Q&A with the ICANN Executive team is a useful session,
>    especially in the light of the new CEO coming onboard in the next few
>    weeks. Sally will confirm the format of the community/CEO exchange with
>    Kurtis and will come back to the group.
>    - The joint ccNSO/ ICANN Board session will ideally take place on
>    Tuesday or Wednesday, instead of the current slot on Thursday.
>
>
>
> If community leaders would be so kind as to socialize these points with
> their members ahead of the call next week, this would be extremely helpful.
> An updated Block Schedule will be circulated ahead of the call
> incorporating the input received.
>
>
>
> Thank you all!
>
>
>
> Best,
>
>
>
> Nathalie
>
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