[NCSG-PC] [NCSG-EC] [gnso-chairs] Initiating the Community Dialogue on "How We Meet": Initial Ideas & Meeting Request
Pedro de Perdigão Lana
pedrodeperdigaolana at gmail.com
Thu Jul 25 05:14:16 EEST 2024
Hi Tomslin,
Arriving a bit late for this last comment, but just to mention that this
final version is fantastic and highlights the most important concerns of
noncommercial. Truly well written. Thanks!
Cordially,
*Pedro de Perdigão Lana*
Advogado - OAB/PR 90.600 <https://www.nic.br/>, Pesquisador (GEDAI/UFPR
<https://www.gedai.com.br/>)
Doutorando em Direito (UFPR), Mestre em Direito Empresarial (UCoimbra),
Membro da Coordenação - NCUC (ICANN) <https://www.ncuc.org/>, ISOC BR
<https://isoc.org.br/>, IODA <https://ioda.org.br/> e CC Brasil
<https://br.creativecommons.net/>.
Essa mensagem é restrita ao remetente e destinatário(s). Se recebida por
engano, favor responder informando o erro.
Em qua., 24 de jul. de 2024 às 19:52, Tomslin Samme-Nlar via NCSG-EC <
ncsg-ec at lists.ncsg.is> escreveu:
> Thanks for the input, Bruna.
>
> Taking your inputs into consideration, I have modified our response to the
> following below. Can everyone let me know if it is good to go as
> preliminary thoughts? I have to send them before midnight UTC 24 July.
>
> NCSG Comments:
>
> We think that reviewing the ICANN Meeting Strategy after ten years
> (considering how many important things happened in this period) is a good
> idea, even if we end up concluding that we should maintain the status quo.
>
> While NCSG supports the general idea of reviewing the cost of how we meet
> or work, if the recommendation out of the review is to reduce sessions
> and/or travel, we think session/travel reduction should not be done in a
> blanket way across the board, since all community groups do not have access
> to equal level of funding outside ICANN. However, our members think the
> timing of the changes is poor, considering the upcoming new gTLD round and
> WSIS concerns. The last time we went into a round of new gTLDs, it was a
> London meeting where 6,000 people. It was apparently the biggest meeting
> ICANN had ever, ever hosted because there was massive interest,
> concern, and questions about the new gTLD program. If ICANN cut’s
> back now, we will lose the very thing that we are trying to do, which is to
> get many more people involved in and interested in new gTLDs. Newcomers
> through the applicant support program, through the outreach and
> marketing are going to come in and they will have a million questions
> about ICANN. So ICANN needs those education and outreach sessions and
> we need them sometimes face to face so people can actually ask the dumb
> question in the hallway.
>
> In addition, NCSG members would like to know what is going on financially
> with ICANN?
>
>
> On Thu, 25 Jul 2024 at 01:50, Bruna Martins dos Santos <
> bruna.mrtns at gmail.com> wrote:
>
>> Besides that, the entire discussion about *creating criteria and metrics
>> for what "substantial participation" *is indeed important but by
>> enforcing such things we might miss on relevant opportunities of bringing
>> in new and shiny stars within our groups and will restrict even further the
>> spaces for commending members on their dedicated participation and so on.
>> Instead of just blankly supporting things such as the open concept of
>> "Substantial participation" we owe it to our groups a proper reflection
>> that - as opposed to other groups - its very hard for the NCSG-related
>> volunteers to have ICANN as their primary occupation or as a position
>> funded by other means besides ICANN Org sponsorship for GNSO SGs and Cs.
>> Unfortunately our stakeholder group is the weaker link of this equation due
>> to good old issues such as resources limitation, lack of fully funded NGOs
>> able to work on ICANN and its PDPs, as well as volunteer burnout due to the
>> concentration of knowledge and lack of resources for improving capacity
>> building efforts internally.
>>
>> These are my two cents. kind regards,
>> B
>>
>> On Wed, Jul 24, 2024 at 5:44 PM Bruna Martins dos Santos <
>> bruna.mrtns at gmail.com> wrote:
>>
>>> Hello,
>>>
>>> Apologies for stepping in late in this discussion but I would perhaps
>>> rephrase the following sentence: *our members thought ICANN should
>>> genuinely explore reducing sessions at each meeting and a qualitative
>>> evaluation of the benefits of face-to-face meetings in general so that we
>>> fully understand what we are potentially going to lose. *Maybe we can
>>> frame it as a last resource kinda of exercise since our groups were already
>>> affected a couple of years ago with recommendations from staff to take less
>>> meetings during the F2F and prioritizing online interaction. The reason why
>>> im bringing this story into the conversation is that im concerned that we
>>> come to a point where community funding will only be faciliated to groups
>>> w/ a x number of meetings or if we get our space in meetings shortened even
>>> further. In the last 3-4 years we have had already faced limitations in
>>> what sorts of rooms and facilities can be offered to us and it would be
>>> important to think about that before sending the msg @Tomslin Samme-Nlar
>>> <mesumbeslin at gmail.com> crafted. * best, *
>>> *B *
>>>
>>> On Wed, Jul 24, 2024 at 4:58 PM Johan Helsingius via NCSG-PC <
>>> ncsg-pc at lists.ncsg.is> wrote:
>>>
>>>> Excellent! Thanks, Tomslin!!
>>>>
>>>> Julf
>>>>
>>>>
>>>> On 24/07/2024 15:54, Tomslin Samme-Nlar wrote:
>>>> > Hi PC,
>>>> >
>>>> > This is the response I have put together based on the conversation we
>>>> > had last week and comments of the document. I wil be sending this to
>>>> Greg:
>>>> >
>>>> > Foundational questions:
>>>> >
>>>> >
>>>> > 1.
>>>> >
>>>> > If you or your group could change one thing about how we meet that
>>>> > will facilitate efficiency in how we deliver ICANN’s mission while
>>>> > remaining sustainable into the future, what would that be? -
>>>> >
>>>> > *NCSG Response:* One thing we could try to develop a bit more and
>>>> think
>>>> > thoroughly is to focus resources on groups/individuals within ICANN
>>>> that
>>>> > actually contribute substantially. I'm aware that creating criteria
>>>> and
>>>> > metrics for what "substantial participation" may mean, but the idea
>>>> here
>>>> > would be pushing the community towards a proper stimuli environment,
>>>> > rewarding work effectively done and discouraging people from resting
>>>> > passively on past laurels (and this should apply not only to
>>>> > individuals, but to community bodies as a whole.)
>>>> >
>>>> >
>>>> >
>>>> > Other NCSG Comments:
>>>> >
>>>> >
>>>> > We think that reviewing the ICANN Meeting Strategy
>>>> > (https://meetings.icann.org/en/future-meeting-strategy
>>>> > <https://meetings.icann.org/en/future-meeting-strategy>) after ten
>>>> years
>>>> > (considering how many important things happened in this period) is a
>>>> > good idea, even if we end up concluding that we should maintain the
>>>> > status quo.
>>>> >
>>>> >
>>>> > In addition, our members thought ICANN should genuinely explore
>>>> reducing
>>>> > sessions at each meeting and a qualitative evaluation of the benefits
>>>> of
>>>> > face-to-face meetings in general so that we fully understand what we
>>>> are
>>>> > potentially going to lose.
>>>> >
>>>> >
>>>> > At the same time, we think session/travel reduction should not be
>>>> done
>>>> > in a blanket way across the board, since all community groups do not
>>>> > have access to equal level of funding outside ICANN. However, our
>>>> > members think the timing of the changes is poor, considering the
>>>> > upcoming new gTLD round and WSIS concerns. The last time we went into
>>>> a
>>>> > round of new gTLDs, it was a London meeting where 6,000 people. It
>>>> was
>>>> > apparently the biggest meeting ICANN had ever, ever hosted
>>>> > because there was massive interest, concern, and questions
>>>> about
>>>> > the new gTLD program. If ICANN cut’s back now, we will lose the
>>>> very
>>>> > thing that we are trying to do, which is to get many more people
>>>> > involved in and interested in new gTLDs. Newcomers through the
>>>> > applicant support program, through the outreach and marketing
>>>> are
>>>> > going to come in and they will have a million questions about
>>>> ICANN.
>>>> > So ICANN needs those education and outreach sessions and we need
>>>> them
>>>> > sometimes face to face so people can actually ask the dumb question
>>>> in
>>>> > the hallway.
>>>> >
>>>> >
>>>> > In addition, NCSG members would like to know what is going on
>>>> > financially with ICANN.
>>>> >
>>>> >
>>>> >
>>>> >
>>>> >
>>>> > On Thu, 11 Jul 2024 at 08:59, Tomslin Samme-Nlar <
>>>> mesumbeslin at gmail.com
>>>> > <mailto:mesumbeslin at gmail.com>> wrote:
>>>> >
>>>> > Hi team,
>>>> >
>>>> > In our SOAC leadership meeting with Sally in Kigali, she
>>>> mentioned 2
>>>> > areas where the community needs to have a dialogue on; (1) "How We
>>>> > Meet" and (2) "How We Work". Below and attached is a discussion
>>>> > paper from ICANN's Policy & Advice Development staff team to
>>>> > facilitate the discussion on dialogue #1 "How We Meet.
>>>> >
>>>> > Things will move fast since we have to send our feedback (if any)
>>>> to
>>>> > gnso-chairs at icann.org <mailto:gnso-chairs at icann.org> by 24 July
>>>> > 2024. As a result, I have added this topic as an agenda item to
>>>> our
>>>> > monthly policy meeting which is on Monday 15 July at 11:30 UTC
>>>> (See
>>>> > Andrea's email/reminder for joining details and full agenda). Come
>>>> > with some ideas please. I have also created this Google Doc
>>>> > <
>>>> https://docs.google.com/document/d/1rQ3_P-xlb48qcy4iY4prOis4Y4O1O2a_geBfrYMuQ4Y/edit?usp=sharing>
>>>> to solicit feedback from everyone, even if you can't make the meeting.
>>>> >
>>>> > In the paper, you will notice a number of suggestions such as:
>>>> >
>>>> > 1. Evaluate the full cycle of in-person and hybrid community
>>>> > meetings, including standalone SOAC Leadership and Strategic
>>>> > Planning meetings, targeted group meetings (such as the
>>>> > Contracted Parties Summit, the At Large Summit, and the
>>>> > High-Level Governmental Meeting) and similar, cost-intensive,
>>>> > travel-dependent Meetings
>>>> > 2. Review the planning by ICANN Org and the community for all
>>>> > in-person/hybrid meetings (including ICANN Public Meetings) by
>>>> > adopting an annualized, regular approach of planning for a
>>>> full
>>>> > meeting cycle (either by a calendar year or a fiscal year)
>>>> > 3. Review of the current allocation of Funded Travelers to each
>>>> > ICANN Public Meeting
>>>> > 4. Reduce the number of sessions at ICANN Public Meetings, which
>>>> > could result in a reduction in the cost of travel (i.e.,
>>>> > accommodation) and venue-related costs (e.g., room and
>>>> equipment
>>>> > rentals, contractors)
>>>> > 5. Reduce or eliminate informational and training sessions at
>>>> ICANN
>>>> > Public Meetings
>>>> > 6. Reduce or eliminate ICANN-hosted or ICANN-sponsored social and
>>>> > outreach events at, or associated with, an ICANN Public
>>>> Meeting
>>>> > 7. Move at least one (1) upcoming ICANN Public Meeting to a
>>>> Virtual
>>>> > Meeting
>>>> > 8. Review the current state of ICANN Public Meetings, with a view
>>>> > toward updating the ten-year-old ICANN Meetings Strategy
>>>> (dating
>>>> > from 2014) to match current and expected future needs and
>>>> budget
>>>> > constraints
>>>> >
>>>> > Talk to you all on Monday.
>>>> >
>>>> > Warmly,
>>>> > Tomslin
>>>> >
>>>> >
>>>> >
>>>> >
>>>> > *From:* Mary Wong via soac-chairs <soac-chairs at icann.org
>>>> > <mailto:soac-chairs at icann.org>>
>>>> > *Sent:* Sunday, July 7, 2024 11:58 PM
>>>> > *To:* soac-chairs at icann.org <mailto:soac-chairs at icann.org>
>>>> > *Cc:* team-leaders at icann.org <mailto:team-leaders at icann.org>
>>>> > *Subject:* [EXTERNAL] [soac-chairs] Initiating the Community
>>>> > Dialogue on "How We Meet": Initial Ideas & Meeting Request____
>>>> >
>>>> > __ __
>>>> >
>>>> > *CAUTION*: This email originated from outside of the organization.
>>>> > Do not click links or open attachments unless you can confirm the
>>>> > sender and know the content is safe.____
>>>> >
>>>> > __ __
>>>> >
>>>> > Dear SOAC leaders,____
>>>> >
>>>> > __ __
>>>> >
>>>> > An action item from your informal meeting with Sally in Kigali was
>>>> > for the Policy team to facilitate a dialogue with you about “How
>>>> We
>>>> > Meet”, viz., how our in-person and hybrid meetings can be
>>>> optimized
>>>> > to ensure that resources (including financial, staff and community
>>>> > time) continue to be allocated appropriately to ensure the
>>>> community
>>>> > can do its work effectively and efficiently, while staying within
>>>> > budgetary constraints. As a starting point for this dialogue, we
>>>> > have drafted the attached discussion paper with some initial ideas
>>>> > for your community’s consideration and to invite your suggestions
>>>> > for further discussion. ____
>>>> >
>>>> > __ __
>>>> >
>>>> > To capitalize on the momentum of recent conversations and to
>>>> > facilitate a constructive and substantive dialogue, we’d like to
>>>> > suggest the following cadence of meetings, structured around a few
>>>> > foundational questions: ____
>>>> >
>>>> > * Late/end-July: first call with SOAC Chairs and Vice-Chairs to
>>>> > share feedback on agreed strategic questions ____
>>>> > * Mid/late August (following collation of ideas and input):
>>>> second
>>>> > call to discuss and agree on concrete ideas for implementation
>>>> > or further exploration____
>>>> > * End-August/early September (if agreed is needed): third call
>>>> to
>>>> > review agreed way forward, including any next steps for
>>>> > additional (longer term) ideas to be discussed further ____
>>>> >
>>>> > __ __
>>>> >
>>>> > The sort of strategic, foundational questions we were thinking
>>>> might
>>>> > be helpful for focusing the dialogue include:____
>>>> >
>>>> > o If you or your group could change one thing about how we
>>>> > meet that will facilitate efficiency in how we deliver
>>>> > ICANN’s mission while remaining sustainable into the
>>>> future,
>>>> > what would that be? ____
>>>> > o What other key changes do we need to make to continue to
>>>> > ensure we can meet these goals?____
>>>> >
>>>> > __ __
>>>> >
>>>> > Thank you for your support and willingness to collaborate with us
>>>> in
>>>> > seeking to improve and optimize how we meet. Assuming you are
>>>> > comfortable with the proposed approach, I’ll make sure to come
>>>> back
>>>> > to you with some suggested dates for the calls. Please let me know
>>>> > if your group have any questions or would like any additional
>>>> > information that can assist with your internal discussions about
>>>> > this topic. Thank you!____
>>>> >
>>>> > __ __
>>>> >
>>>> > Cheers____
>>>> >
>>>> > Mary ____
>>>> >
>>>> > __ __
>>>> >
>>>> > __ __
>>>> >
>>>> > __ __
>>>> >
>>>> > _______________________________________________
>>>> > Gnso-chairs mailing list -- gnso-chairs at icann.org
>>>> > <mailto:gnso-chairs at icann.org>
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>>>> > <mailto:gnso-chairs-leave at icann.org>
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>>>
>>>
>>> --
>>>
>>> *Bruna Martins dos Santos *
>>>
>>> Global Campaigns Manager | Digital Action <http://digitalaction.co>
>>>
>>> German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander
>>> von Humboldt Foundation <https://www.humboldt-foundation.de/>
>>>
>>> Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
>>> Co-Coordinator | Internet Governance Caucus <https://igcaucus.org/>
>>>
>>> Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
>>> bruna.martinsantos
>>> Email: bruna.mrtns at gmail.com
>>>
>>
>>
>> --
>>
>> *Bruna Martins dos Santos *
>>
>> Global Campaigns Manager | Digital Action <http://digitalaction.co>
>>
>> German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander
>> von Humboldt Foundation <https://www.humboldt-foundation.de/>
>>
>> Member | Coalizão Direitos na Rede <https://direitosnarede.org.br/>
>> Co-Coordinator | Internet Governance Caucus <https://igcaucus.org/>
>>
>> Twitter: @boomartins <https://twitter.com/boomartins> // Skype:
>> bruna.martinsantos
>> Email: bruna.mrtns at gmail.com
>>
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