[NCSG-PC] [SOAC-Leaders-ICANNMeeting-Planning] Recording Production call ICANN82 #2 and next steps ICANN82 Community Session

[Rafik Dammak]

Hi all,

sending a reminder about the deadline to submit a community session topic
is the 16th December.

Best,

Rafik
Le ven. 6 déc. 2024 à 20:01, Rafik Dammak <rafik.dammak at gmail.com> a écrit :

> Hi all,
>
> Those are the notes and actions items from this week planning call.
>
> We have the draft timeline for submitting sessions requests. Andrea
> already sent us reminders and will support us. More important than having
> sessions is to work on the agenda and content. I would like to spend more
> time to work on that and coordinate with consistuencies.
>
> We have also a  list of topics for community session.  There might be
> additional topics. I understand we got challenges previously with those
> sessions in term of topic and presence.
>
> Best,
>
> Rafik
>
> ---------- Forwarded message ---------
> From: Nathalie Peregrine via SOAC-Leaders-ICANNMeeting-Planning <
> soac-leaders-icannmeeting-planning at icann.org>
> Date: Fri, Dec 6, 2024, 00:21
> Subject: [SOAC-Leaders-ICANNMeeting-Planning] Recording Production call
> ICANN82 #2 and next steps ICANN82 Community Session
> To: soac-leaders-icannmeeting-planning at icann.org <
> soac-leaders-icannmeeting-planning at icann.org>
>
>
> Dear all,
>
>
>
> Thank you to those who attended the second ICANN82 Production call held
> yesterday, 4th December 2024 at 17:00 UTC.  For those who couldn’t make
> it, please find the Zoom recording here
> <https://icann.zoom.us/rec/play/POkcvYbJipRLUPrc7znFkd9wzZ_qcVFzS8kuHZhJWlOnLZrm0fv6aEVw_mPsQIhFwP9ymJtwYe4ixK3i.QXd_r7NkH-nb--hz>.
>
>
>
>
> As first agenda item, the *ICANN82 Block Schedule,* updated with
> community leader input shared on the first Production call, was accepted by
> those on the call. This has now been circulated to the SOAC Support staff
> who will assist the different community groups with their scheduling needs.
> It is also attached to this email for your reference.
>
>
>
> The *ICANN82 Production timeline*, also attached to this email, was
> shared with an emphasis on the tight timeline until ICANN82. The EMS
> (scheduling tool) opening date, the 6th January 2025, was highlighted as
> the date by which SO/AC internal schedules must be nearing completion, as
> meeting session requests will need to be submitted via EMS to be posted to
> the official meeting schedule. EMS will close on 17 January 2025.
>
>
>
> This also impacts the *Community Session topic* discussion, as the choice
> of the topic will inform SO/AC session scheduling. Community leaders will
> need to decide whether to participate/ attend or schedule against the
> Community Session, currently scheduled for Monday 10 March 2025, 10:45 –
> 12:00 local time.
>
>
>
> The *following next steps *were agreed upon:
>
>
>
>    - Staff will send out a list of plenary topic suggestions from ICANN81
>    to the planning list for community leaders’ reference (please see third
>    attachment to this email).
>    - Community leaders are invited to submit their suggested topics to
>    the list, before the suggested deadline of 16 December 2024.
>    - The suggested topics will be compiled in a survey or similar ranking
>    tool, to be circulated to the community leaders.
>    - A third Production call will be scheduled on the 18 December 2024
>    for a discussion on the Community Session topic (if needed).
>
>
>
> *Note: *The 18 December Production call can be canceled if it is clear
> that a decision can be made via the mailing list or if more time is needed
> (e.g. to complete the survey). Optimally, a decision should be reached by
> early January to coincide with the EMS dates.
>
>
>
> Additional questions during the call covered the SOAC Chairs Roundtable,
> confirmed for Friday 7 March 2025, time to be determined, but likelihood is
> the afternoon, early evening period. The possibility of other pre-meeting
> events taking place was raised, and this will be taken into consideration
> when confirming the exact timing of the Roundtable. Policy staff will check
> with Board Operations team and CEO Office to block the requested time.
>
>
>
>
>
> Please us know if you have any questions or concerns,
>
>
>
> Best,
>
>
>
> Nathalie
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