[NCSG-PC] Fwd: [SOAC-Leaders-ICANNMeeting-Planning] Recording Production call ICANN82 #2 and next steps ICANN82 Community Session

[Rafik Dammak]

Hi all,

Those are the notes and actions items from this week planning call.

We have the draft timeline for submitting sessions requests. Andrea already
sent us reminders and will support us. More important than having sessions
is to work on the agenda and content. I would like to spend more time to
work on that and coordinate with consistuencies.

We have also a  list of topics for community session.  There might be
additional topics. I understand we got challenges previously with those
sessions in term of topic and presence.

Best,

Rafik

---------- Forwarded message ---------
From: Nathalie Peregrine via SOAC-Leaders-ICANNMeeting-Planning <
soac-leaders-icannmeeting-planning at icann.org>
Date: Fri, Dec 6, 2024, 00:21
Subject: [SOAC-Leaders-ICANNMeeting-Planning] Recording Production call
ICANN82 #2 and next steps ICANN82 Community Session
To: soac-leaders-icannmeeting-planning at icann.org <
soac-leaders-icannmeeting-planning at icann.org>


Dear all,



Thank you to those who attended the second ICANN82 Production call held
yesterday, 4th December 2024 at 17:00 UTC.  For those who couldn’t make it,
please find the Zoom recording here
<https://icann.zoom.us/rec/play/POkcvYbJipRLUPrc7znFkd9wzZ_qcVFzS8kuHZhJWlOnLZrm0fv6aEVw_mPsQIhFwP9ymJtwYe4ixK3i.QXd_r7NkH-nb--hz>.




As first agenda item, the *ICANN82 Block Schedule,* updated with community
leader input shared on the first Production call, was accepted by those on
the call. This has now been circulated to the SOAC Support staff who will
assist the different community groups with their scheduling needs. It is
also attached to this email for your reference.



The *ICANN82 Production timeline*, also attached to this email, was shared
with an emphasis on the tight timeline until ICANN82. The EMS (scheduling
tool) opening date, the 6th January 2025, was highlighted as the date by
which SO/AC internal schedules must be nearing completion, as meeting
session requests will need to be submitted via EMS to be posted to the
official meeting schedule. EMS will close on 17 January 2025.



This also impacts the *Community Session topic* discussion, as the choice
of the topic will inform SO/AC session scheduling. Community leaders will
need to decide whether to participate/ attend or schedule against the
Community Session, currently scheduled for Monday 10 March 2025, 10:45 –
12:00 local time.



The *following next steps *were agreed upon:



   - Staff will send out a list of plenary topic suggestions from ICANN81
   to the planning list for community leaders’ reference (please see third
   attachment to this email).
   - Community leaders are invited to submit their suggested topics to the
   list, before the suggested deadline of 16 December 2024.
   - The suggested topics will be compiled in a survey or similar ranking
   tool, to be circulated to the community leaders.
   - A third Production call will be scheduled on the 18 December 2024 for
   a discussion on the Community Session topic (if needed).



*Note: *The 18 December Production call can be canceled if it is clear that
a decision can be made via the mailing list or if more time is needed (e.g.
to complete the survey). Optimally, a decision should be reached by early
January to coincide with the EMS dates.



Additional questions during the call covered the SOAC Chairs Roundtable,
confirmed for Friday 7 March 2025, time to be determined, but likelihood is
the afternoon, early evening period. The possibility of other pre-meeting
events taking place was raised, and this will be taken into consideration
when confirming the exact timing of the Roundtable. Policy staff will check
with Board Operations team and CEO Office to block the requested time.





Please us know if you have any questions or concerns,



Best,



Nathalie
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