[NCSG-PC] Fwd: [council] Final Proposed Agenda | GNSO Council Meeting 24 March 2021 at 17:30 UTC

Tomslin Samme-Nlar mesumbeslin at gmail.com
Mon Mar 22 13:02:19 EET 2021


Dear members,

See below final proposed agenda for the GNSO Council Meeting on 24 March
2021

Tomslin



---------- Forwarded message ---------
From: Andrea Glandon via council <council at gnso.icann.org>
Date: Mon, 15 Mar 2021 at 10:10
Subject: [council] Final Proposed Agenda | GNSO Council Meeting 24 March
2021 at 17:30 UTC
To: council at gnso.icann.org <council at gnso.icann.org>
Cc: gnso-secs at icann.org <gnso-secs at icann.org>


Dear all,

Please find below the final proposed agenda for the GNSO Council Meeting on
24 March 2021 at 17:30 UTC. Draft GNSO Council Agenda 24 March 2021

Please note that all documents referenced in the agenda have been gathered
on a Wiki page for convenience and easier access:
https://community.icann.org/x/jgxACQ



This agenda was established according to the GNSO Operating Procedures
<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf>
v3.5, updated on 24 October 2019

For convenience:

   - An excerpt of the ICANN Bylaws defining the voting thresholds is
   provided in Appendix 1 at the end of this agenda.
   - An excerpt from the Council Operating Procedures defining the absentee
   voting procedures is provided in Appendix 2 at the end of this agenda.



GNSO Council meeting held 17:30 UTC (12:30 local time)



Coordinated Universal Time: 17:30 UTC: https://tinyurl.com/2dc33d7k



10:30 Los Angeles; 13:30 Washington; 17:30 London; 18:30 Paris; 20:30
Moscow; (Thursday) 04:30 Melbourne



GNSO Council Meeting Remote Participation:

Councilors should notify the GNSO Secretariat in advance if they will not
be able to attend and/or need a dial out call.

___________________________________

*Item 1: Administrative Matters (10 mins)*

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the
GNSO Operating Procedures:

Minutes
<https://gnso.icann.org/sites/default/files/policy/2021/minutes/minutes-gnso-council-21jan21-en.pdf>
of the GNSO Council meeting on 21 January 2021 were posted on 4 February
2021.

Minutes
<https://gnso.icann.org/sites/default/files/policy/2021/minutes/minutes-gnso-council-18feb21-en.pdf>
of the GNSO Council meeting on 18 February 2021 were posted on 4 March 2021.



*Item 2: Opening Remarks / Review of Projects & Action List (0 minutes)*

2.1 - Review focus areas and provide updates on specific key themes /
topics, to include review of Projects List
<https://gnso.icann.org/en/council/project>and Action Item List.
<https://community.icann.org/x/RgZlAg>







*Item 3: Consent Agenda (5 minutes) *

   - Confirmation of the Recommendations Report to the ICANN Board
   regarding adoption of relevant Outputs from the New gTLD Subsequent
   Procedures PDP.



*Item 4: COUNCIL VOTE - IANA Naming Functions Contract Amendment (10
minutes)*

The Internet Assigned Numbers Authority (IANA) Naming Function Review Team
(IFRT) Final Report contains a recommendation that requires GNSO Council
action. The IFR is an evaluation of Public Technical Identifiers (PTI)
performance of the IANA naming function against the contractual
requirements in the IANA Naming Function Contract
<https://www.icann.org/iana_pti_docs/151-iana-naming-function-contract-v-30sep16>
and the IANA Naming Function SOW
<https://pti.icann.org/iana-naming-function-services-service-level-agreements>.
The IFR Review Team's Recommendation 4 (page 5 of the IFR Final Report
<https://community.icann.org/pages/viewpage.action?pageId=120819021&preview=/120819021/158138633/IFR%20Final%20Report_feb2021.pdf>
[PDF, 2.2MB]) calls for an amendment to Article 7, Section 7.1 (a) of the
IANA Naming Function Contract. Pursuant to ICANN Bylaws Article 18.6 (iv)
<https://www.icann.org/resources/pages/governance/bylaws-en/#article18>,
there must be "*public comment*
<https://www.icann.org/public-comments/iana-naming-function-contract-amend-2021-02-10-en>*
on the amendments that are under consideration by the IFRT through a public
comment period that complies with the designated practice for public
comment periods within ICANN." *In addition, Article 18.6 (b) requires that
in order for the recommendation of the IFRT that amends the IANA Naming
Function Contract or IANA Naming Function SOW to become effective, one of
the requirements is for GNSO approval by a Supermajority.

The IANA Naming Function Contract
<https://www.icann.org/iana_pti_docs/151-iana-naming-function-contract-v-30sep16>
currently states at Article VII, Section 7.1 (a): Audits:

“Contractor shall generate and publish via the IANA Website a monthly audit
report identifying each root zone file and root zone “WHOIS” database
change request and its status. The relevant policies under which the
changes are made shall be noted within each monthly report. Such audit
report shall be due to ICANN no later than 15 calendar days following the
end of each month.”

The IFRT recommends that this statement, "The relevant policies under which
the changes are made shall be noted within each monthly report" be removed
from the contract.

Per the letter
<https://gnso.icann.org/sites/default/files/file/field-file-attach/neves-samme-niar-to-fouquart-sataki-08feb21-en.pdf>
from the Co-chairs of the IANA Naming Function Review (IFR), “This section
refers to the Root Operations Audit Reports (
https://www.iana.org/performance/root-audit) which is published monthly by
PTI. This statement, carried over from the contract between ICANN and NTIA,
is no longer required; further, implementation of this requirement has long
been recognised as being operationally impracticable, as a single change
request cannot be traced back to a single relevant policy. The IFRT is
satisfied that there is no value to this statement remaining in the IANA
Naming Function Contract, as the referenced line adds no value to the
reports.”

Here, the Council will vote to approve the IFRT Recommendation 4.

4.1 – Presentation of the Motion <https://community.icann.org/x/lQxACQ>
(TBD)

4.2 – Council discussion

4.3 – Council vote (voting threshold: supermajority)

*Taking this action is within the GNSO’s remit as outlined in ICANN’s
Bylaws, as a GNSO Supermajority is one of the required elements to allow
for an amendment to either the IANA Naming Function Contract, IANA Naming
Function SOW or CSC Charter, as set forth these Bylaws’ (Art.18.6).*



*Item 5: COUNCIL VOTE - Charter for the Transfer Policy PDP (10 minutes)*

During its February Council meeting, the GNSO Council resolved
<https://gnso.icann.org/en/council/resolutions/2021#202102> to initiate a
PDP on the Transfer Policy, while also determining that further time was
needed to draft the charter. The Preliminary Issue Report included a draft
charter, which was included in the public comment proceeding. That draft
charter is also included in the Final Issue Report, Annex A
<https://gnso.icann.org/sites/default/files/file/field-file-attach/final-issue-report-pdp-transfer-policy-review-12jan21-en.pdf>.
Comment on the draft charter was solicited from Councilors via a
pre-recorded webinar <https://community.icann.org/x/J4FeCQ>prior to this
Council meeting. A small team of Councilors was convened to refine the
charter, focusing primarily on the membership structure. After receiving
input from various communities, the small team proposed a representative
structure that it believes allows for appropriate levels of participation.

Here, the Council will vote to approve the Charter.

5.1 – Presentation of the Motion <https://community.icann.org/x/lQxACQ>
(Pam Little, GNSO Council Vice-Chair)

5.2 – Council discussion

5.3 – Council vote (voting threshold: an affirmative vote of more than
one-third (1/3) of each House or more than two-thirds (2/3) of one House)

*Taking this action is within the GNSO’s remit as outlined in ICANN’s
Bylaws as the GNSO ‘shall be responsible for developing and recommending to
the Board substantive policies relating to generic top-level domains and
other responsibilities of the GNSO as set forth in these Bylaws’
(Art.11.1). Furthermore, this action complies with the requirements set out
in Annex A: GNSO Policy Development Process of the ICANN Bylaws.*



*Item 6: COUNCIL DISCUSSION - Nominating Committee Outreach Subcommittee
Outreach (10 minutes)*

The Nominating Committee (NomCom) initiated
<https://www.icann.org/news/announcement-2021-01-25-en> its application
process on 25 January 2021 (with the deadline extended
<https://www.icann.org/news/announcement-2021-02-23-en> to 29 March 2021).
For this cycle, the NomCom will be selecting two members of the GNSO
Council, one representing the Contracted Parties House and one representing
the Non-Contracted Parties House. The GNSO Council provided updated criteria
<https://www.icann.org/en/system/files/files/gnso-council-criteria-2021-29jan21-en.pdf>
to the NomCom in January 2021.

Here, the NomCom Outreach Subcommittee will provide information about the
NomCom panel, about the positions being filled for the GNSO Council, and
answer questions that the Council might have.

6.1 - Introduction of topic (NomCom Outreach Subcommittee)

6.2 – Council discussion

6.3 – Next steps



*Item 7: COUNCIL DISCUSSION – Status Update Regarding EPDP Phase 2A (20
minutes)*

On 21 October 2020, the GNSO Council approved the initiation
<https://gnso.icann.org/en/council/resolutions/2020#202010> of EPDP Phase
2A, to examine the topics of legal/natural and feasibility of unique
contacts. In doing so, the Council required that:

"[a]t the latest 3 months after reconvening, the Chair of the EPDP Team and
GNSO Council Liaison to the EPDP will report back to the GNSO Council on
the status of deliberations. Based on this report, which is expected to
include an update on progress made and the expected likelihood of consensus
recommendations, the GNSO Council will decide on next steps, which could
include providing additional time for the EPDP to finalize its
recommendations or termination of the EPDP if it is clear that no progress
is being made or consensus is unlikely).”

Here, the Chair of the EPDP Team and GNSO Council Liaison to the EPDP will
provide an update to the Council.

7.1 – Introduction of topic (EPDP Team Chair, Keith Drazaek and GNSO
Council Liaison to the EPDP, Philippe Fouquart)

7.2 – Council discussion

7.3 – Next steps



*Item 8: COUNCIL UPDATE - EPDP Phase 1 Rec 27 (Wave 1.5) (10 minutes)*

Recommendation 27 from the EPDP Phase 1 Final Report
<https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-gtld-registration-data-specs-final-2-20feb19-en.pdf>,
“... recommends that as part of the implementation of these policy
recommendations, updates are made to the following existing policies /
procedures, and any others that may have been omitted, to ensure
consistency with these policy recommendations as, for example, a number of
these refer to administrative and/or technical contact which will no longer
be required data elements.” In support of this recommendation, ICANN org
prepared the Wave 1 report, an updated version of which was shared with the
Council on 19 February 2020. ICANN org has performed additional analysis
for recommendation 27, resulting in the Wave 1.5 Report
<https://gnso.icann.org/sites/default/files/file/field-file-attach/draft-epdp-phase-1-rec-27-rdp-impacts-23feb21-en.pdf>
that focuses on Privacy and Proxy Services Accreditation Issues (PPSAI) and
Translation and Transliteration of Contact Information (T/T) policy
recommendations, for which implementation has been started but not
completed.

For the Wave 1 Report,  the staff support team conducted a first analysis
of the report, identifying possible next steps for Council consideration
that the Council subsequently reviewed to determine next steps. The Council
may elect to follow a similar approach to the Wave 1.5 Report, to determine
appropriate next steps.

Here, the Council will discuss the Wave 1.5 Report.

8.1 – Introduction of topic (Council Leadership)

8.2 – Council discussion

8.3 – Next steps



*Item 9: Council Discussion - Debrief on the Consultation with the ICANN
Board on the Financial Sustainability of the SSAD (15 minutes)*

In the adoption <https://gnso.icann.org/en/council/resolutions/2020#202009>
of the Expedited Policy Development Process (EPDP) on the Temporary
Specification Phase 2 Final Report and Recommendations, the Council
resolved that:

“Noting some of the questions surrounding the financial sustainability of
SSAD and some of the concerns expressed within the different minority
statements, the GNSO Council requests a consultation with the ICANN Board
as part of the delivery of the GNSO Council Recommendations Report to the
ICANN Board to discuss these issues, including whether a further
cost-benefit analysis should be conducted before the ICANN Board considers
all SSAD-related recommendations for adoption.”

The GNSO Council communicated
<https://www.icann.org/en/system/files/correspondence/fouquart-to-botterman-29oct20-en.pdf>
its Recommendations Report to the Board 29 October 2020, in which the
Council proposed, “to form a small team consisting of GNSO Council and
ICANN Board members to develop a proposed approach and agree on
expectations in relation to this consultation.” The ICANN Board responded
<https://www.icann.org/en/system/files/correspondence/botterman-to-fouquart-01dec20-en.pdf>
on 1 December 2020, stating that it believed the Operational Design Phase
(ODP) it envisioned, will help facilitate the consultation with the
Council. The Council responded
<https://www.icann.org/en/system/files/correspondence/fouquart-to-botterman-icann-board-22jan21-en.pdf>
on 22 January 2021, suggesting that it is more important to agree upon the
elements of the operational impact assessment, rather than relying on the
ODP framework exclusively.

That consultation
<https://icann.zoom.us/rec/play/_2k5RrDvtGc-sYFIoR3Cv47dYIZpi2HlgNr-Pik__nBTsA0UGevPC4_FzlkOL2X1k9RbDRuO4NKeQjAb.fw7ignwz0O4lW2Ke?startTime=1614020507000>
between the Board and the GNSO Council took place on 22 February 2021. The
Council will meet with the Board again, connected with ICANN70, on 1 April
2021. There, the Operational Design Phase for the SSAD will be one of the
topics for discussion. A small team of Councilors is preparing a letter to
be sent to the Board, in advance of the 1 April 2021 meeting, which is
expected to be available for this 24 March Council meeting.

Here, the Council will hold a debrief on the 22 February consultation and
plan for the 1 April meeting.

9.1 – Introduction of topic (Council Leadership)

9.2 – Council discussion

9.3 – Next steps



*Item 10: COUNCIL DISCUSSION - Introduction to the Briefing Paper on
Accuracy Requirements and Programs from ICANN’s Global Domains & Strategy
(GDS) (5 minutes)*

On 4 November 2020, the GNSO Council wrote
<https://www.icann.org/en/system/files/correspondence/fouquart-to-swinehart-04nov20-en.pdf>
to ICANN org, requesting the preparation of a briefing document outlining
both the existing accuracy requirements and programs as well as the impact
that GDPR has had on implementing and enforcing the identified requirements
and programs. This briefing is intended to inform an accuracy scoping team
that the GNSO Council envisioned initiating , which would be tasked with
furthering the community’s understanding of the issue and assist in scoping
and defining the issue. On 10 December 2020, ICANN org responded
<https://www.icann.org/en/system/files/correspondence/swinehart-to-fouquart-10dec20-en.pdf>
to confirm its understanding of the request and to commit to delivering
that briefing by 26 February 2021. ICANN org delivered the briefing
<https://www.icann.org/en/system/files/correspondence/swinehart-to-fouquart-26feb21-en.pdf>
on the 26th. In addition to the briefing providing an overview of accuracy
requirements and programs, ICANN org included a suggestion that a study to
measure accuracy of registration data might be beneficial. In parallel to
the request for the briefing, ICANN SO/AC/SG/Cs were requested to start
thinking about whether their groups would be interested to participate in a
scoping team once created. To date, the BC, ISPCP, RySG and GAC have
expressed an interest and identified potential volunteers with relevant
knowledge and expertise.

Here, the Council will discuss next steps as it relates to the briefing as
well as the scoping team.

10.1 – Introduction of topic (Council Leadership)

10.2 – Council discussion

10.3 – Next steps



*Item 11: COUNCIL DISCUSSION - GNSO Council Consideration of SAC114 (5
minutes)*

On 15 February 2021, the SSAC shared
<https://mm.icann.org/pipermail/council/2021-February/024465.html> SAC114
<https://gnso.icann.org/sites/default/files/file/field-file-attach/ssac-comments-sac114-11feb21-en.pdf>
with the GNSO Council, which are the Security and Stability Advisory
Committee (SSAC)’s comments on the New gTLD Subsequent Procedures PDP’s
Draft Final Report, but are directed at the ICANN Board for its
consideration. While the comments are directed at the ICANN Board, they
pertain to the work of the GNSO and as a result, the Council may benefit
from considering SAC114 and formulating its impressions of the
recommendations.

Here, the Council will consider SAC114 and discuss next steps, if any.

11.1 – Introduction of topic (Council Leadership)

11.2 – Council discussion

11.3 – Next steps



*Item 12: COUNCIL DISCUSSION - GNSO Framework for Continuous Improvement (5
minutes)*

The GNSO Council has sought an approach to address work that focuses on
GNSO structural, procedural and process improvement related work. The
proposal from Council leadership is to create a GNSO Framework for
Continuous Improvement that will help provide structure to manage the
numerous non-PDP related efforts residing on the Council’s Action Decision
Radar (ADR). An overview
<https://mm.icann.org/pipermail/council/2021-January/024395.html> was
developed and shared on 20 January 2021.

Based on initial feedback from Councilors and other GNSO stakeholders, a
much more detailed draft document was prepared and shared
<https://mm.icann.org/pipermail/council/2021-March/024508.html> on 2 March
2021, which provides additional information about the structure and
potential work assignments. Input was sought from the Council and SG/C
Chairs.

Here, the Council will consider whether the framework serves as an
appropriate path forward, as well as relevant next steps.

12.1 – Introduction of topic (Council Leadership)

12.2 – Council discussion

12.3 – Next steps


*Item 13: ANY OTHER BUSINESS (10 minutes)*

13.1 - Open Microphone



_______________________________

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11,
Section 11.3(i))

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.

Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating
Procedures, Section 4.4)

See
https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf



References for Coordinated Universal Time of 17:30 UTC

Local time between November and March Winter in the NORTHERN hemisphere

----------------------------------------------------------------------------

California, USA (PDT) UTC-7 10:30

San José, Costa Rica (CST) UTC-6 11:30

New York/Washington DC, USA (EDT) UTC-4 13:30

Buenos Aires, Argentina (ART) UTC-3 14:30

Rio de Janeiro, Brazil (BRST) UTC-3 14:30

London, United Kingdom (GMT) UTC+0 17:30

Kinshasa, Democratic Republic of Congo (WAT) UTC+1 18:30

Paris, France (CEST) UTC+1 18:30

Moscow, Russia (MST) UTC+3 20:30

Singapore (SGT) (+1 day) UTC+8 01:30

Melbourne, Australia (AEDT)(+1 day) UTC+11 04:30

----------------------------------------------------------------------------

DST starts/ends on Sunday 28 March 2021, 2:00 or 3:00 local time (with
exceptions) for EU countries and on Sunday 14 March 2021 for the US.

----------------------------------------------------------------------

For other places see http://www.timeanddate.com and
https://tinyurl.com/2dc33d7k






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