[NCSG-PC] PC Chair election / Vice-chairs appointments

[Olga Kyryliuk]

Hi Rafik,

Thanks for putting this together. The procedure is clear and the deadlines seem totally doable. I have only one concern - what if a candidate for a chair position gets less than 2/3 votes but it is still the biggest number of votes? Shall we use instead majority of votes to define the result? But if it’s based on previous practice and didn’t raise any issue, then keep it as it is.

I would also suggest indicating term of service for both positions. 

Best,
Olga

9 апреля 2020, 03:11:42, от "Rafik Dammak" < rafik.dammak at gmail.com >:

Hi all,
following-up (with delay) on one the agreed action items which is the PC chair election and vice-chairs appointment, I am proposing here a draft process and timeline. it might sound formal compared to what we discussed previously but I am using this a draft for building fully fledged process in future:

1- Nomination period: from 17th to 24th April
Nomination and self-nomination are both permitted from and within PC members (NCSG councillors, NCSG Chair, representatives from NCUC and NPOC to PC), for one year term for PC chair position.
The nominee should accept the nomination and send a short SOI by the 24th April.
2- Election : from 27th April to 1st May
all PC members should vote. the GNSO support staff will act as the election officer. The options in the ballot should be the candidates who confirmed by the deadline and NOTA 
3- Result: should be available by 2nd May
the candidate who get  2/3 vote of the NCSG‑PC membership will be declared winner.
4- Vice-chairs appointments:
After PC chair confirmation, a call for interest should be made to have up to 2 vice-chairs. The appointment of the volunteers will be confirmed if there is no objection within PC.

this is just draft process and should be fleshed out to documented for future. I didn't outline all cases regarding the election for example. After that, the next step will be to work on job description for those positions.

Please let me know your thoughts/comments on what is proposed.

Best,

Rafik


---------- Forwarded message ---------
De : Rafik Dammak <rafik.dammak at gmail.com>
Date: lun. 2 mars 2020 à 09:35
Subject: NCSG Policy Committee meeting follow-up
To: ncsg-pc <ncsg-pc at lists.ncsg.is>


Hi all,
as you know we had last week our PC meeting to discuss several items regarding election, improvements etc. We got already some action item to follow-up

1- PC chair Election: there was agreement to go with the idea of having chair and 2 vice-chairs. The point was also to have proper open process (that can be documented for future). so the action here is  to agree on timeline and process (nomination, vote). it shouldn't be complicated. I believe we can get this done in this month e.g. 1 week for nomination and 1 week for voting.
2- Having a regular PC call, hopefully monthly call and coordinating more with our NCSG reps to council. The action would be to agree on regular day/time. I think that can be 2 weeks after NCSG Policy.
3- Regarding documentation and development of workflow, I believe that can be done with reworking again on PC operating procedure and documenting previous activities. I am sharing here the PC operating procedures draft being worked on before https://docs.google.com/document/d/1G_M4wBGVEyXm30m79olplfF0RNkJnDwaVBBeldDfO8U/edit . For anything missing, we can start first to identify that and have volunteers to draft it. For Chair job description, I can use what I presented and develop a draft.
4- Sharing here the slides I presented in last call: https://docs.google.com/presentation/d/1SnpMYmb6lTw1FqO6tvSqCdpgL-QMg1DJXIJGrx8vB6A/edit#slide=id.p
5- for NCSG Policy call improvements, we will have the NCSG Policy call in coming days and I will try to make some adjustments to extent of possible. It might be shorter than usual as we will have NCSG meeting next week. From April NCSG Policy call, we can start identifying other topics we would like to cover other than council meeting and usual policy updates.

One activity we will need to do soon and follow-up is to work about prioritization. GNSO Council will discuss the GNSO future work soon and we need to be ready and align our work around that. That also aligns with the discussion we had about prioritizing our work and it starts with identifying what is in the pipeline.

let me know if I missed anything.

Best.

Rafik
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