[NCSG-PC] Fwd: ICANN65 | Marrakech- Supported Travelers/Contractor Travelers Database Due // Friday, 22 February 2019

Mon Feb 4 21:45:19 EET 2019

Hi Steph,
thanks a lot! I am planning to attend, so you can submit my name.
Cheers,
Tanya

On Mon, 4 Feb 2019 at 20:38, Stephanie Perrin <
stephanie.perrin at mail.utoronto.ca> wrote:

> Hi folks, as you can see, we need to get the names for Marrakech travel in
> 30 days earlier now than in the best, namely by Feb 22.  Please
> councillors, let me know if you will not be planning to attend ICANN65, so
> that we can select a substitute.  As for the NCSG EC, please let me know if
> you wish to attend ICANN 65 and are not otherwise funded.
>
> cheers Stephanie
>
>
> -------- Forwarded Message --------
> Subject: ICANN65 | Marrakech- Supported Travelers/Contractor Travelers
> Database Due // Friday, 22 February 2019
> Date: Mon, 4 Feb 2019 19:17:40 +0000
> From: Terri Agnew <terri.agnew at icann.org> <terri.agnew at icann.org>
> To: Stephanie Perrin <stephanie.perrin at mail.utoronto.ca>
> <stephanie.perrin at mail.utoronto.ca>, Maryam Bakoshi
> <maryam.bakoshi at icann.org> <maryam.bakoshi at icann.org>
> CC: gnso-secs at icann.org <gnso-secs at icann.org> <gnso-secs at icann.org>
>
> Dear all,
>
>
>
> In order to service your travel needs for ICANN65 in Marrakech in a timely
> fashion, please submit your ICANN65 Meeting database to
> gnso-secs at icann.org by *Friday, 22 February 2019. *
>
> A timely response would be appreciated in view of visa issues and the OFAC
> review. The deadline for submissions is critical to allow for confirmed
> reservation numbers as required for visa and travel arrangements.
>
> Moving forward, all tri-annual meeting *funded traveler lists are due 120
> days* prior to the next ICANN meeting. (This was formerly 90 days prior).
>
>
>
> *Benefits of having the list 120 Days Before the Meeting:*
>
>    - Allow ICANN to gather the documentation required (hotel and flight
>    confirmations) for funded travelers to apply for their visa.
>    - Allow enough time for funded travelers to complete and submit their
>    visa application, which often vary per ICANN Meeting location.
>    - Allow enough time for funded travelers to apply for a transit visa
>    (if required), which often vary per ICANN Meeting location.
>    - Allow ICANN to purchase less expensive airfares.
>    - Allow the travelers to plan their pre-and-post Meeting Travel in
>    advance.
>    - Allow ICANN to set-up funded travelers in advance as vendors with
>    Finance allowing us to wire their per diem funds in a timelier manner.
>
>
>
> Please note:
>
>    - GNSO supported traveler with a designated hotel accommodation
>    funding, a hotel room is automatically secured for you, please *DO NOT*
>    book your own hotel as it is un-reimbursable.
>    - All personal data provided to ICANN org in for purposes of providing
>    travel support for participants related to ICANN events will be processed
>    in accordance with the ICANN Privacy Policy
>    <https://www.icann.org/privacy/policy>.  Should you have any questions
>    or concerns about this Privacy Policy and our privacy practices, you may
>    contact us at privacy at icann.org.
>
>
>
> Please note that when requesting travel support, in the interest of
> fairness and in light of budget restrictions we would like you to take the
> following into consideration:
>
>
>
> 1.               Respond timely to ICANN Travel regarding your upcoming
> travel.
>
> 2.               If you require a visa to enter the country, please make
> sure to acquire your visa immediately. Please contact the ICANN travel
> team to let them know you will need a visa.
>
> 3.               Requests past the deadline will be handled on a case by
> case basis by ICANN. All additional travelers added after the 90-day
> deadline are subject to availability, may NOT be placed in the same hotel
> as their funded traveler groups, and may not be able to attend due to visa
> issues.
>
> 4.               If possible please book direct travel requests. Detours
> and multi-stop trips are unfortunately not guaranteed.
>
> 5.               Strictly limit your travel from your home to the ICANN
> meeting venue.
>
> 6.               Approved date of arrival/departure for this meeting is *Sunday,
> 23 June – Friday, 28 June 2019*
>
> 7.               If travelers want to extend their stay this must be done
> at their own expense and should contact the hotel directly once the ICANN
> hotel confirmation has be sent to them.
>
> 8.               *Privately Booked Reservations*: ICANN will not refund
> or take over accommodations directly booked by the funded traveler. If a
> replacement has an existing hotel reservation, they will need to cancel
> their reservation and ICANN will not be able to take over their
> reservation.
>
>
>
>  Many thanks for your cooperation!
>
>
>
> With kind regards,
>
> *Terri *
>
> *            ---*
>
> *Terri Agnew*
>
> Operations Support - GNSO Lead Administrator
>
> Internet Corporation for Assigned Names and Numbers (ICANN)
>
> *Email:*  terri.agnew at icann.org
>
> *Skype ID:*  terri.agnew.icann
>
>
>
> Find out more about the GNSO by taking our interactive courses and
> visiting the GNSO Newcomer pages [gnso.icann.org]
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=8SZpUEHa34PHHbVn-bMiDEyGX2ZTL2ZlwRYjELwAWlA&s=gLQlBoUP4A9PKQ_d-b7umxAWP5TaoaduSSCtRCOQo5o&e=>
>
> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO [twitter.com]
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>
> Follow the GNSO on Facebook: https://www.facebook.com/icanngnso/
> [facebook.com]
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>
> http://gnso.icann.org/en/ [gnso.icann.org]
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=8SZpUEHa34PHHbVn-bMiDEyGX2ZTL2ZlwRYjELwAWlA&s=IZXCUviatRVfYPqEhTQ0S1ywt2hNe74PirnqXEW-oYE&e=>
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>
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