[NCSG-PC] Fwd: Re: [Epdp-dt] Working Methods

Thu Jun 28 18:18:27 EEST 2018

Hi Rafik,

Apologies for not sending the edits through to you first; I sent them to the drafting team list as I saw other people (i.e. Erika) doing the same, and Donna suggested we do this (see email pasted below). I agree on coordination and I forgot you were the lead for this section. Anyway, any further edits to do with resources, I'll contact you first, but we need to scrutinise this entire document so I'll keep reading through it...

Best wishes, Ayden

==

All

If you have any suggested changes to the Charter, can I encourage you all to send an email to this list outlining your changes along with an explanation/rationale for the change. Please do not send them directly to Marika—we need to ensure that folks are aware of proposed changes/additions/deletions.

It would be good to discuss the substance on the list and perhaps try to reach agreement before proceeding to changes.

Thanks

Donna

Donna Austin

‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
On 28 June 2018 5:05 PM, Rafik Dammak <rafik.dammak at gmail.com> wrote:

> Hi,
>
> I want to add one point as we discussed several times about coordination and not discussing the substance. I drafted the initial text on resources/working methods and may have missed stuff for sure as there was no so much input. However, I discovered the changes and amendments like everyone in DT list. I guess I could have been informed for suggestions beforehand no?
>
> the DT call won't be in 2nd or 3rd June and will factor that for our Policy Call next week.
> With regard to input, I insist that we cover all areas of real concerns like the scope.
>
> Best,
>
> Rafik
>
> Le jeu. 28 juin 2018 à 23:55, Stephanie Perrin <stephanie.perrin at mail.utoronto.ca> a écrit :
>
>> Backing up Ayden here....we are trying to be as transparent as possible here, but we cannot keep up with the drafting and we are here on the ground.  This is stacking up to be a highly political process, with set agendas from the parties and they are all preparing well.  We will not have time to reach community decisions and remain effective.  Transparency is about all we can manage.
>>
>> The next drafting team call is likely to be July 2-3, and we have to reach consensus.  There are a lot of issues which are already unfavourable to us.  So please keep your input coming, but time is against a robust consensus process at the NCSG level.  You are going to have to trust your councillors.
>>
>> Stephanie Perrin
>>
>> On 2018-06-28 09:38, Ayden Férdeline wrote:
>>
>>> Hi Arsene,
>>>
>>> Given how rapidly the charter is being drafted - and let's be clear, it is being drafted as we speak by the other stakeholder groups - I thought it important to respond swiftly and to try to get this language inserted into the document. I did not advocate for anything that is inconsistent with the NCSG's values; call transcription is essential to holding ICANN accountable. So no, I do not think it was necessary for me to "share this with PC before sending to council list." That said I did forward my email to the PC ex post to keep those who are not on the drafting team informed as to what is happening.
>>>
>>> As for cost, it is simply a cost of doing business for ICANN.
>>>
>>> Best wishes,
>>>
>>> Ayden
>>>
>>> ‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
>>> On 28 June 2018 7:29 AM, Arsène Tungali [<arsenebaguma at gmail.com>](mailto:arsenebaguma at gmail.com) wrote:
>>>
>>>> I wish you shared this with PC before sending to council list, a practice we have been encouraging here.
>>>>
>>>> I also agree that meeting transcription is useful especially when someone missed the call or need to cross check something or simply for archives. Sometimes transcription is better than listening to the recording for bandwidth reasons as well.
>>>>
>>>> Before i can back up this, i would like to know how much this would cost. Is it possible to get this estimate from staff?
>>>>
>>>> -----------------
>>>> Arsène Tungali,
>>>> about.me/ArseneTungali
>>>> +243 993810967
>>>> GPG: 523644A0
>>>> Goma, Democratic Republic of Congo
>>>>
>>>> Sent from my iPhone (excuse typos)
>>>>
>>>> On Jun 28, 2018, at 2:54 AM, Ayden Férdeline <icann at ferdeline.com> wrote:
>>>>
>>>>> Please send back up to the Council list
>>>>>
>>>>> Transcription is not expensive and to save money here is absurd
>>>>>
>>>>> Let’s save money elsewhere
>>>>>
>>>>> Ayden
>>>>>
>>>>> Sent from ProtonMail Mobile
>>>>>
>>>>> On Wed, Jun 27, 2018 at 19:45, Martin Pablo Silva Valent <mpsilvavalent at gmail.com> wrote:
>>>>>
>>>>>> Ayden, there I gabe back up in transcript. Did you sent yours coments to the pc? Did we reach any conclusions on them?
>>>>>>
>>>>>> Cheers!
>>>>>> Martín
>>>>>>
>>>>>> On Wed, Jun 27, 2018, 19:31 Ayden Férdeline <icann at ferdeline.com> wrote:
>>>>>>
>>>>>>> I will need back up here from Councillors.
>>>>>>>
>>>>>>> This is important. We need transcription.
>>>>>>>
>>>>>>> Ayden
>>>>>>>
>>>>>>> Sent from ProtonMail Mobile
>>>>>>>
>>>>>>>> ---------- Forwarded message ----------
>>>>>>>> From: Michele Neylon - Blacknight<michele at blacknight.com>
>>>>>>>> Date: On Wed, Jun 27, 2018 at 19:28
>>>>>>>> Subject: Fwd: Re: [Epdp-dt] Working Methods
>>>>>>>> To: Ayden Férdeline <icann at ferdeline.com>,epdp-dt at icann.org <epdp-dt at icann.org>
>>>>>>>> Cc:
>>>>>>>>
>>>>>>>> Ayden
>>>>>>>>
>>>>>>>> I disagree with the transcription of all meetings. The costs involved with that are disproportionately high and ICANN funds would be better directed elsewhere
>>>>>>>>
>>>>>>>> I agree with most of your other points.
>>>>>>>>
>>>>>>>> Regards
>>>>>>>>
>>>>>>>> Michele
>>>>>>>>
>>>>>>>> --
>>>>>>>>
>>>>>>>> Mr Michele Neylon
>>>>>>>>
>>>>>>>> Blacknight Solutions
>>>>>>>>
>>>>>>>> Hosting, Colocation & Domains
>>>>>>>>
>>>>>>>> https://www.blacknight.com/
>>>>>>>>
>>>>>>>> http://blacknight.blog/
>>>>>>>>
>>>>>>>> Intl. +353 (0) 59  9183072
>>>>>>>>
>>>>>>>> Direct Dial: +353 (0)59 9183090
>>>>>>>>
>>>>>>>> Personal blog: https://michele.blog/
>>>>>>>>
>>>>>>>> Some thoughts: https://ceo.hosting/
>>>>>>>>
>>>>>>>> -------------------------------
>>>>>>>>
>>>>>>>> Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty
>>>>>>>>
>>>>>>>> Road,Graiguecullen,Carlow,R93 X265,Ireland  Company No.: 370845
>>>>>>>>
>>>>>>>> From: Epdp-dt <epdp-dt-bounces at icann.org> on behalf of Ayden Férdeline <icann at ferdeline.com>
>>>>>>>> Reply-To: Ayden Férdeline <icann at ferdeline.com>
>>>>>>>> Date: Wednesday 27 June 2018 at 17:34
>>>>>>>> To: "epdp-dt at icann.org" <epdp-dt at icann.org>
>>>>>>>> Subject: [Epdp-dt] Working Methods
>>>>>>>>
>>>>>>>> Hi all,
>>>>>>>>
>>>>>>>> I would like to request several revisions be made to the EPDP Working Methods please:
>>>>>>>>
>>>>>>>> 1) All meetings must be recorded and transcribed.
>>>>>>>>
>>>>>>>> Please revise this text from:
>>>>>>>>
>>>>>>>> In addition to the standard services provided to GNSO PDP Working Groups such as policy staff support, mailing lists and regular conference calls, including recording and transcription where needed (frequency and duration to be decided by EPDP team), the EPDP team will need appropriate support to:
>>>>>>>>
>>>>>>>> To:
>>>>>>>>
>>>>>>>> All calls of the EPDP must be recorded and transcribed, and said recordings and call transcriptions must be publicly accessible from the ICANN website. Standard support offered to GNSO PDP Working Groups, including but not limited to the provision of a wiki space, archived mailing lists, and conference call facilities, will be required. In addition, the EPDP will need appropriate support to:
>>>>>>>>
>>>>>>>> 2) Google Docs may only be used in conjunction with Google Vault.
>>>>>>>>
>>>>>>>> Please revise the text from:
>>>>>>>>
>>>>>>>> the EPDP Team should consider which tools provide the best flexibility to facilitate online collaboration, such as the wiki and Google docs.
>>>>>>>>
>>>>>>>> To:
>>>>>>>>
>>>>>>>> the EPDP Team should consider which tools provide the best flexibility to facilitate online collaboration, but it must do so in accordance with the principles of accountability and transparency that are so important to the GNSO. If Google Docs or other G Suite products are used, it must be used in conjunction with Google Vault, which logs data for archival purposes. Similarly, if other tools are used, they may be used only if they preserve information to a level that meets or exceeds eDiscovery standards in California, being the location of ICANN's headquarters.
>>>>>>>>
>>>>>>>> 3) Translation of executive summary and recommendations of the initial report for public comment, and of the entire final report, into ICANN's official languages.
>>>>>>>>
>>>>>>>> Suggested text:
>>>>>>>>
>>>>>>>> The substantive work of the EPDP must be translated into ICANN's official languages in order to provide non-English-fluent stakeholders with an equal level of access to review the work of the EPDP. For the initial report(s), this must consist of the executive summary and recommendations, and for the final report, this must be a translation of the entire report.
>>>>>>>>
>>>>>>>> Kind regards,
>>>>>>>>
>>>>>>>> Ayden Férdeline
>>>>>>>
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>>>>
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