[NCSG-PC] Appointment of NCSG representative to PIR Advisory Council

Arsène Tungali arsenebaguma at gmail.com
Thu Jun 28 08:02:28 EEST 2018 

No one has ever answered my question (from June 11) on whether we are planning to seek membership input before we adopt these suggested procedures

-----------------
Arsène Tungali,
about.me/ArseneTungali
+243 993810967
GPG: 523644A0
Goma, Democratic Republic of Congo

Sent from my iPhone (excuse typos)

> On Jun 28, 2018, at 4:57 AM, farzaneh badii <farzaneh.badii at gmail.com> wrote:
> 
> This has to be adopted soon. Preferably by next week and the process get started. 
> 
>> On Mon, Jun 18, 2018 at 7:44 AM Poncelet Ileleji <pileleji at ymca.gm> wrote:
>> Hello Rafik,
>> 
>> Am fine with the proposed procedures, its good to go for me.
>> 
>> Kind Regards
>> 
>> Poncelet
>> 
>>> On 17 June 2018 at 02:46, Rafik Dammak <rafik.dammak at gmail.com> wrote:
>>> Hi,
>>> 
>>> this is a reminder to review the proposed procedures for PIR rep appointment,
>>> Thanks.
>>> 
>>> Best,
>>> 
>>> Rafik
>>> 
>>> 
>>>> Le mar. 12 juin 2018 à 10:14, Rafik Dammak <rafik.dammak at gmail.com> a écrit :
>>>> Hi,
>>>> 
>>>> Thanks Ayden for the draft, I made some comments there and tweaks. we can finalize it this week if all PC members chime in and review asap.
>>>> with regard to the process, PC can work on drafting and document it then the documentation will be subject to NCSG EC review, we don't need to have wide consultation on this as by the charter.
>>>> yes, I can coordinate the process.
>>>> 
>>>> Best,
>>>> 
>>>> Rafik
>>>> 
>>>> ps after this we will come back to the discussion about PC procedures , that was in pause for months now.
>>>> 
>>>>> Le mar. 12 juin 2018 à 05:30, Arsène Tungali <arsenebaguma at gmail.com> a écrit :
>>>>> The procedures look great! These are to be followed thoroughly if there is enough time, i guess. I don’t know how long we have to submit the names to the PIR Board. 
>>>>> 
>>>>> And agree with the PC Chair to coordinate this process, if available.
>>>>> 
>>>>> While waiting to know the timeline, are we soon sharing this document to the membership to receive inputs from them?
>>>>> 
>>>>> -----------------
>>>>> Arsène Tungali,
>>>>> about.me/ArseneTungali
>>>>> +243 993810967
>>>>> GPG: 523644A0
>>>>> Goma, Democratic Republic of Congo
>>>>> 
>>>>> Sent from my iPhone (excuse typos)
>>>>> 
>>>>>> On Jun 11, 2018, at 7:14 PM, Ayden Férdeline <icann at ferdeline.com> wrote:
>>>>>> 
>>>>>> I would suggest Rafik, if he is willing and not going to run himself, as PC Chair.
>>>>>> 
>>>>>> - Ayden 
>>>>>> 
>>>>>> 
>>>>>> ‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
>>>>>>> On 11 June 2018 7:08 PM, Martin Pablo Silva Valent <mpsilvavalent at gmail.com> wrote:
>>>>>>> 
>>>>>>> Ayden,
>>>>>>> The draft seems reasonable and efficient.
>>>>>>> 
>>>>>>> Who would run the process? Since Farzi excluded herself since she is applying.
>>>>>>> 
>>>>>>> Cheers,
>>>>>>> Martín
>>>>>>> 
>>>>>>>> On 11 Jun 2018, at 13:58, Ayden Férdeline <icann at ferdeline.com> wrote:
>>>>>>>> 
>>>>>>>> Hi all,
>>>>>>>> 
>>>>>>>> I have drafted a proposed procedure for determining our slate of candidates to send to the PIR Board. Here it is on Google Docs - please feel free to suggest revisions:
>>>>>>>> 
>>>>>>>> https://docs.google.com/document/d/1Iuw3Jt02Z6xZZBpOpUKWCNZjM_8k_uOSTc4IG3N_OTA/edit?usp=sharing
>>>>>>>> 
>>>>>>>> —Ayden 
>>>>>>>> 
>>>>>>>> 
>>>>>>>> ‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
>>>>>>>>> On 11 June 2018 1:03 AM, Rafik Dammak <rafik.dammak at gmail.com> wrote:
>>>>>>>>> 
>>>>>>>>> Hi Farzaneh,
>>>>>>>>> 
>>>>>>>>> Thanks for the note.
>>>>>>>>> I think we have several actions related to this appointement: tweak and adopt a procedure for appointment, outlining ceiteria and/or how to evaluate candidates, draft call for candidates . do we have an set date by when we have to send the recommendations to PIR? that will help us to set the timeline for this appointment.
>>>>>>>>> 
>>>>>>>>> Best,
>>>>>>>>> 
>>>>>>>>> Rafik
>>>>>>>>> 
>>>>>>>>> 
>>>>>>>>>> Le lun. 11 juin 2018 à 05:44, farzaneh badii <farzaneh.badii at gmail.com> a écrit :
>>>>>>>>>> All,
>>>>>>>>>> 
>>>>>>>>>> It is time to issue a call for appointing an NCSG representative to the Advisory Council of the PIR. I am representing NCSG currently. I will not get involved with the process of issuing the call and assessing applications since I will apply for the position. 
>>>>>>>>>> 
>>>>>>>>>> NCSG does not have a formal procedure for this appointment, so I suggest using NCUC operating procedure to carry this out.
>>>>>>>>>> 
>>>>>>>>>> Also note that PIR board has told us that NCSG should give them the slate of candidates with a recommendation and then the board would nominate the representative. 
>>>>>>>>>> 
>>>>>>>>>> Here is the procedure, you can replace NCUC EC with NCSG PC, note that since the PC does not select the final candidate you just need to decide the candidate you want to recommend to the board:
>>>>>>>>>> 
>>>>>>>>>> 4. PIR Representative: 
>>>>>>>>>> a. Had served in a leadership position within the NCSG or NCUC in the past (former or current GNSO Councillors, Chairs of NCUC, EC members, NCUC-appointees, PC members). 
>>>>>>>>>> b. Can provide a recommendation letter from an experienced member who understands the role of the PIR Advisory Council Representative. 
>>>>>>>>>> c. Has contributed and initiated meaningful discussion on the NCUC or NCSG mailing lists. 
>>>>>>>>>> d. Has demonstrated knowledge of, or interest in the work of, the Public Interest Registry, and is willing to be an active participant in Public Interest Registry discussions and debates.
>>>>>>>>>> 
>>>>>>>>>> C.Review and selection of candidates 
>>>>>>>>>> 
>>>>>>>>>> 1. NCUC EC will review all the candidates’ statements. 
>>>>>>>>>> 
>>>>>>>>>> 2. NCUC EC will evaluate each application based on qualifications. 
>>>>>>>>>> 
>>>>>>>>>> 3. Each NCUC EC member will provide justification as to why one candidate is more qualified than other applicants. Candidates who are not selected for the position shall be sent an email by the NCUC Chair informing them of the EC’s decision. Upon request of the candidate(s), or where otherwise appropriate, the Chair shall communicate to the applicant how they can increase their chances of appointment in future rounds. 
>>>>>>>>>> 
>>>>>>>>>> 4. If the NCUC EC does not agree on a candidate, then a meeting shall be arranged in due course to discuss and deliberate the candidates’ applications. 
>>>>>>>>>> 
>>>>>>>>>> 5. The deliberations about the candidates should be held confidentially but the record should be kept by Chair may be provided. 
>>>>>>>>>> 
>>>>>>>>>> 6. The meeting will be held privately, but the notes, recording, and the transcript should be kept for 2 years in case the EC decision is challenged.
>>>>>>>>>> 
>>>>>>>>>> Best
>>>>>>>>>> Farzaneh
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>> 
>> 
>> 
>> -- 
>> Poncelet O. Ileleji MBCS
>> Coordinator
>> The Gambia YMCAs Computer Training Centre & Digital Studio
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> -- 
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