[NCSG-PC] EPDP support activities / "Backroom"

[Ayden Férdeline]

(cc’ing in those who are not subscribed to this list)

Hi Rafik,

Thanks for initiating this discussion.

I agree with starting a new, closed discussion list for EPDP strategising. We will need to watch the enrolment to ensure that only NCSG members subscribe; I remember when we had the closed GDPR list, an unexpected email address subscribed...

A biweekly NCSG EPDP call seems sensible to me, as does the informal Skype chat. Or we could use the NCSG Slack, which is growing in use. Last week it had over 500 messages exchanged.

As for tasks, it would be helpful to have volunteers to listen to the meeting recordings and to compare our interventions with the transcript. I have just done this for our July 19 Council meeting — and emailed through a number of corrections to ensure it is a verbatim record.

Best wishes,

Ayden

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On Tue, Jul 24, 2018 at 01:10, Rafik Dammak <rafik.dammak at gmail.com> wrote:

> Hi all,
>
> as we are done now with the selection, we can resume our discussion on how to coordinate NCSG interventions and support EPDP members actions.
>
> several NCSG members expressed interest to help and volunteer for tasks (to be listed). so please share your ideas for any relevant task.
>
> one quick action is to create a separate mailing list including EPDP reps and any interested volunteer. the mailing list may be non-public as we can strategize there. @Maryam can you please create a new list?
>
> for the EPDP conf calls, it would make sense to have a skype chat for example for real-time discussion and coordination. I can set up that quickly.
>
> documentation: that point was made several times that we need to document positions, interventions etc for referring to them later. I think that can be supported by volunteers and with guidance from EPDP members. same for working documents versioning.
>
> we can also schedule EPDP NCSG call. maybe weekly will be too much in term of scheduling and adding more burden.  biweekly would make more sense.
>
> please share your thoughts and suggestions if I missed anything.
>
> in meantime, Maryam can create a wiki space where to put info, having a documents repository and so on.
>
> Best,
>
> Rafik
>
> ---------- Forwarded message ---------
> From: Rafik Dammak <rafik.dammak at gmail.com>
> Date: mar. 17 juil. 2018 à 13:43
> Subject: Re: [NCSG-PC] call for volunteers for EPDP team / Selection process
> To: Stephanie Perrin <stephanie.perrin at mail.utoronto.ca>
> Cc: ncsg-pc <ncsg-pc at lists.ncsg.is>
>
> Hi,
>
> Thanks Stephanie and Martin for the quick response, looking to hear from others.
>
> I wanted also to add about the coordination channels, which includes PC monitoring EPDP team, regular NCSG confcall for EPDP  and getting regular updates from representatives, we can
> - have a non-public mailing list only for our members interested by the topic, but we will keep  up to date the whole membership via NCSG list
> - setup a skype channel for including the representatives and others who want to back up so we can do coordination during the calls.
> - documenting positions and arguments (for example in wiki or google doc) so we can refer to them easily.
>
> it doesn't matter what tech we will choose at the end but we need to setup this quickly and ensure its continuity for the duration of EPDP. I am also mindful to not put more workload and overhead for this effort and keep things bearable for everyone.
>
> I see the role of PC to support the EPDP representatives and facilitate the work, we need some division of labor to be efficient and effective.  that also includes all interested people by the topic who are observers too.
>
> Best,
>
> Rafik
>
>>
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